HomeMy WebLinkAboutItem 10 - Library CarpetMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: • RUMBELOW, CITY MANAGER &-2—
MEETING DATE: MARCH 3, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
CARPET AND INSTALLATION SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of carpet and
installation services from Retail Commercial Flooring Services through an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-005 (Library
Repairs and Maintenance) for an amount not to exceed $124,600.00.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Retail Commercial
Flooring Services. The Facility Services Division staff of the Public Works Department
and Purchasing reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best product, service and pricing for
meeting the needs of the City.
This request is for the replacement of carpet for the reference and public areas in the
Library. This area is requiring books and shelves to be moved for carpet to be replaced.
Carpet in high traffic areas has not been replaced in thirteen years and has become
worn and frayed due to customer and employee foot traffic. Carpet color and design was
presented to the Facilities Committee and approved.
Staff recommends approval.
CH/LW
2/17/2015 (3:02:55 PM)
RESOLUTION NO. L 16PAtI C PrRAET
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WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #391-12 for Indoor/Outdoor & Sports Surface Flooring Products with
Retail Commercial Flooring Services; and
WHEREAS, the City of Grapevine, Texas has a need to purchase new carpet and
installation services for the Library for the replacement of worn and frayed carpet; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of new carpet and installation services for the Library for the replacement of worn and
frayed carpet from Retail Commercial Flooring Services through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) in an amount
not to exceed $124,600.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said carpet and installation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of March, 2015.
RES. NO. 2