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HomeMy WebLinkAboutItem 11 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of February, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum with Council Member Duff O'Dell being absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Alternate Theresa Mason Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Kelri7� : r Mayor Tate called the meeting to order at 6:33 p.m. An Executive Session was not held. 02/17/2015 The Workshop Session was called to order at 6:34 p.m. ITEM 2. DISCUSS STRATEGY FOR COMMUTER RAIL STATION AREA PLANNING City Manager Bruno Rumbelow introduced Tim Baldwin from Rocky Mountain West Transit and Urban Planning. Mr. Baldwin took Council and the Planning and Zoning Commission through the initial steps for planning a commuter rail station. These included defining Transit -Oriented Development and the need to define what areas would be part of the plan. Council and the Commission expressed the desire to protect the Historic District thereby the plan would cover a linear area, with some surrounding property included, which will be determined by the Commission. Council and the Commission stated the study needs to emphasize parking needs and what uses should be included. No formal action was taken by the City Council or the Planning and Zoning Commission. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned at 7:28 p.m. Mayor Tate announced that the City Council and Planning and Zoning Commission would take a brief recess prior to the start of the 7:30 p.m. meeting. Upon reconvening in the Council Chambers, all members of the City Council and Planning and Zoning Commission were present. N01110MAM Mayor Tate called the meeting to order at 7:41 p.m. in the City Council Chambers. INVOCATION Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. FAMILY CELLARS) Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated the property is located at 620 South Main Street. The applicant is requesting a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic 4 02/17/2015 beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "GU" Governmental Use District. Clint Bingham from Bingham Family Cellars answered questions from the Planning and Zoning Commission. There were no questions from City Council. Mayor Tate invited guests present to comment regarding the application. No one wished to speak, although one letter, in support, was received at the meeting. Motion was made to close the public hearing. Motion: Fechter Second: Tiggelaar Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 MI�WILLIAMS WINERY) Council Member Freed completed an Affidavit of Conflict of Interest and left the Council Chambers during discussion of this item. Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the property is located at 401 South Main Street. The applicant is requesting a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. The property is zoned "CBD" Central Business District. Ralph Mattison and Alan Kunst from Sloan & Williams Winery introduced their business and described the proposed use of this location. Mr. Mattison answered questions from the Planning and Zoning Commission and City Council. Mayor Tate invited guests present to comment regarding the application. 4 02/17/2015 Chuck Bultmann, 334 South Main Street, Grapevine, Texas spoke in opposition to this item. One letter, in support, was received at the meeting. Two letters, in support, and one letter, in opposition, were received and copied to Council prior to the meeting. Motion was made to close the public hearing. Motion: Wilson Second: Fry Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, Spencer, Lease, and Coy Nays: None Recused: Freed Absent: O'Dell Approved: 5-0-1 ITEM 5. PUBLIC HEARING - CONDITIONAL USE PERMIT CU15-04 AND PLANNED DEVELOPMENT OVERLAY PD15-01 (FAITH CHRISTIAN SCHOOL) Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the property is located at 730 East Worth Street. The applicant is requesting a conditional use permit to amend the previously approved site plan CU14-34 (Ordinance No. 2014-51), specifically for the field house, field light standards and outdoor speakers and a planned development overlay to increase the height of the field light standards for the new athletic facility. The property is zoned "R-7.5" Single Family District. Ed Smith from Faith Christian School presented this item. He presented the ways the school has addressed the concerns of the neighbors regarding traffic, lighting and sound. Dr. Smith introduced Tommy Fenter from Estes, McClure & Associates who described the design of the lighting system to be used at the stadium. Dr. Smith introduced Jeff Krebs from Epicenter Productions who described the design of the sound system to be used at the stadium. The following residents spoke in favor of this request: Ell 02/17/2015 Doug Hutchins, 600 Austin Street, Apartment #4, Grapevine, Texas; Billy A. Powers, 807 East Worth, Grapevine, Texas; Andy Posterna, 472 Caviness, Grapevine, Texas; Jim Miller, 905 East Worth, Grapevine, Texas; Richard Payne, 900 East Worth, Grapevine, Texas; and, Brian Zvonecek, 602 East Texas, Grapevine, Texas. The following residents spoke in opposition of this request: Larry C. Johnson, Jr., 517 Dooley Court, Grapevine, Texas; Kim Rentsch, 605 Austin Street, Grapevine, Texas; Brian Rentsch, 605 Austin Street, Grapevine, Texas; Leah Turlington, 621 Austin Street, Grapevine, Texas; Wendy Alise, 606 Austin Street, Grapevine, Texas; McKenzie and Joe Comparin, 531 Austin Street, Grapevine, Texas; John Cogburn, 520 Dooley Court, Grapevine, Texas; Sarah Wright, 603 East Worth Street, Grapevine, Texas; James O'Neil, 513 Dooley Court, Grapevine, Texas; Jeff Tschirhart, 618 East Texas, Grapevine, Texas; and, Anne Somerfeld, 517 East Worth Street, Grapevine, Texas. Motion was made to close the public hearing. Motion: Martin Second: Fechter Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6. CITIZEN COMMENTS 5 02/17/2015 Alex Stanley Beloff 111, 1408 Thistlewood Lane, Grapevine, Texas asked Council to address the spikes at the railroad crossing at Main Street as there are many that are sticking out of the ties. Carl E. Young, 4113 Meadow Drive, Grapevine, Texas asked Council to define the difference between wine tasting rooms and restaurants in the City Code. Public Works Director Stan Laster presented this item to Council. The scope of the project is the reconstruction of the 800 block of East Texas Street (from Ruth to Austin Streets) including new curb & gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. The roadway reconstruction project is located in the College Heights Addition, The estimated project cost is $381,531 that includes design and construction costs. CDBG funding will be $212,640. The City's portion will be $168,891. Director Laster answered Council's questions. Mayor Tate invited guests present to comment regarding the project. No on wished to speak. Motion was made to close the public hearing. Motion: Spencer Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Motion was made to approve the project as presented. Motion: Freed Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City N. 02/17/2015 Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 8. Consider a resolution authorizing the purchase of network switches from Netsync Network Solutions through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program City Manager Rumbelow recommended approval of this item. This purchase is for Cisco Network Switching equipment for The Rec of Grapevine. This equipment will be used for network connectivity for computers, phones, security cameras, and various other networked equipment. The purchase is for an amount not to exceed $30,571.80. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: • 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE NETWORK EQUIPMENT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 9. Consider the renewal of an annual contract for VMware support services with SHI Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of this item. This purchase request is to renew an annual maintenance contract for all VMware products the City uses. This is the host operating system for all virtual servers and virtual desktops. This purchase will be in an amount not to exceed $38,234.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 7 02/17/2015 Item 10. Consider approval of Active Directory Consolidation consulting services from EST Group for the IT Department. City Manager Rumbelow recommended approval of this item. This purchase is for some additional services from EST Group to make some needed changes to the Police Microsoft Active Directory domain and the consolidation of the Police domain with the City domain. This preliminary work is necessary in order to implement Microsoft Email and Microsoft servers for file storage citywide. This purchase will be in an amount not to exceed $16,420.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Abs ',U Approved: 6-0 Item 11. Consider a resolution authorizing an annual contract, with renewals, for office supply items for city departments with Office Depot, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Chief Financial Officer Greg Jordan recommended approval of this item. This annual contract will establish fixed annual pricing for various office supply items on an as - needed basis for all City departments. The contract provides a wide assortment of office supplies and allows for departments to order online through a web based catalog. Office Depot, Inc. is the incumbent supplier for office supply items. Funding for this purchase is limited to the budgeted amount by each department for an annual estimated budgeted amount of $200,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-011 A A Rik,•I 1b�bMKt4F1VWCj i 1.1 02/17/2015 COOPERATIVE AGREEMENT AND PROVIDING Ai EFFECTIVE DATE Item 12. Consider a resolution authorizing the purchase of Precor exercise equipment from Team Marathon Fitness through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks and Recreation Director Kevin Mitchell recommended approval of this item. This purchase is part of the CAC annual cardiovascular equipment replacement plan and all pieces that are being replaced will be transferred to The REC of Grapevine. The purchase will be for an amount not to exceed $45,496.70. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell WOT-0 =*_ � M 11111110.1 us RESOLUTION NO. 2015-012 FIt RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PRECOR EXERCISE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider renewal of an annual contract for pool maintenance services with Aloha Pool Service for City swimming pools. Parks and Recreation Director Mitchell recommended approval of this item. The purpose of this contract is to establish fixed annual pricing for the purchase of pool maintenance services for City swimming pools and fountains on an as -needed basis. Aloha Pool Service will assist with all sanitization needs to comply with maintaining high public health standards and provide scheduled cleaning of City pools and fountains. These services include vacuuming of pool walls and floors, scrubbing and brushing, removing debris and completing any normal repair issues that might arise. This contract is for an estimated budgeted amount of $30,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy 9 02/17/2015 Nays: None Absent: O'Dell Approved: 6-0 Item 14. Consider renewal of an annual contract with Master Turf Products and _Services, Inc. for baseball field material and services Parks and Recreation Director Mitchell recommended approval of this item. These materials and services will be ordered on an as -needed basis to recondition baseball and softball fields and replace infield material. The estimated annual amount of these products and services is $25,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 15. Consider renewal of an annual contract for lighting and ballasts with Facility Solutions Group, Inc. Public Works Director Laster recommended approval of this item. The purpose of this contract is for the purchase of various types of lighting and ballasts on an as -needed basis for use by the Facility Services Division to service various City facilities. The contract is for an estimated amount of $17,000.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 16. Consider a resolution authorizing an annual contract with renewals for a preventative roof maintenance program to Tremco/Weatherproofing Technologies Inc through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director Laster recommended approval of this item. This purchase will provide a preventative maintenance program to extend the life of the roofs of City facilities before a complete replacement is required. A comprehensive roof program is designed to maximize the life of the roof, decrease repair expenses, and accurately 10 02/17/2015 forecast capital needs for roof replacements. This purchase is for an estimated budgeted amount of $25,554.26. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-013 P, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR A PREVENTATIVE ROOF MAINTENANCE PROGRAM THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider a resolution authorizing the purchase of micro -surfacing services with Intermountain Slurry Seal, Inc. through an Interlocal Cooperative Agreement with the City of North Richland Hills, Texas. Public Works Director Laster recommended approval of this item. Micro -surfacing is a thin maintenance treatment used on pavement surfaces to reduce water infiltration, provide skid resistance, minimize aging, weathering and oxidation. In most cases micro -surfacing will provide a performance life of about five to ten years and the Public Works department has found it to be cost effective in comparison to other preventive maintenance treatments. The purchase will be for an amount not to exceed $68,796.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 RESOLUTION NO. 2015-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO flF 02/17/2015 PURCHASE MICRO -SURFACING SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18. Consider awarding the construction contract for the Water Treatment Plant Lagoon and miscellaneous improvements to C. Green Scaping LP Public Works Director Laster recommended approval of this item. The Grapevine Water Treatment Plant utilizes a lagoon to store water from backwashing the filters until the backwash can be pumped to the Wastewater Plant. The bottom and walls of the lagoon were constructed of gunite that has deteriorated over the last 25 years. Over the last four years, gunite pieces have broken off, causing damage to the two pumps. Over time, the surface drainage around the lagoon has been affected by siltation. This has caused drainage water to spill into the lagoon increasing both the volume of water pumped to the waste water plant and the pumping costs. To avoid this, the site will be re -graded to divert surface drainage away from the lagoon. This project will be for an amount of $126,093.00. Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 Item 19. Consider the minutes of the February 3 2015 City Council meeting as published. City Secretary Brooks recommended approval of this item Motion was made to approve the consent agenda. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 11 win1Im, 0 6 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Permit CU15-01 Bingham Family Cellars, for property located at 620 South Main Street for a conditional use permit to allow the possession, storage, retail W 02/17/2015 sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. Motion was made to approve CU15-01. Motion: Freed Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 • • • r, • • r ••. • Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Permit C15-03 (Sloan & Williams Winery) relative to property located at 401 South Main Street for a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a winery and wine tasting room. 13 02/17/2015 Motion was made to approve CU 15-03. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Lease, and Coy Nays: None Abstain: Freed Absent: O'Dell ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION - CONDITIONAL USE PERMIT CU15-04 (FAITH CHRISTIAN SCHOOL) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 to table this item. There was no action by City Council. 02/17/2015 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 to table this item. There was no action by City Council. a 10 FAN 0 PLAT OF LOT 2, BLOCK POWERS ADDITION I Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the final plat. Motion was made to approve the Statement of Findings and the Final Plat of Lot 2, Block 1, J. Powers Addition. Motion: Coy Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 09MEMEMM Motion was made to adjourn the meeting at 10:23 p.m. Motion: Wilbanks Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and Coy Nays: None Absent: O'Dell Approved: 6-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of March, 2015. Tara Brooks City Secretary APPROVED: GRAP,j�,', ok William D. Tate Mayor 15 LU Of STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 19th day of February, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Tara Brooks City Secretary Mayor Tate called the meeting to order at 6:02 p.m. *4 Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:06 p.m. Mayor Tate called for a break at 7:30 p.m. Executive Session reconvened at 7:50 p.m. with all members of Council present. Executive Session ended at 8:48 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno 02/19/15 Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. • Motion was made to adjourn the meeting at 8:50 p.m. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of March, 2015. ATTEST: Tara Brooks City Secretary William D. Tate Mayor 2