HomeMy WebLinkAboutWS Item 01- Financial OverviewTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER � K
MEETING DATE: JANUARY 9, 2007
SUBJECT: WORKSHOP — FINANCIAL OVERVIEW
Attached is information for the Tuesday workshop. The workshop begins at 5:00 p.m. and
dinner will be provided.
1. Financial Presentation by Dr. Krueger. He will be here to present the overall
financial information and his recommendations.
2. A List of Unfunded Capital needs. This list includes the parks and recreation
improvements discussed with voters during the sales tax election, along with the
capital needs identified by the department heads. This work was done to give the
Council a starting point for discussion of capital needs upon the successful passage
of the sales tax referendums.
3. General Fund Departmental information. Intended to give Council background
on the workloads and performance objectives of the general fund departments.
Please give me a call if you have any questions on this information.
City of Grapevine
Financial Policies for the Crime Control and Prevention District
and 4B Community Development Funds
— Draft Policies —
On November 7, 2006, voters in Grapevine approved the implementation of two new local -option sales
tax revenues, each worth one half of one percent of eligible retail sales that occur within the city limits.
The first, the Crime Control and Prevention District (CCPD), is allowed by state law for the purpose of
funding crime -fighting measures. The second, called 4B Community Development funds, may be used
broadly for services and capital items that serve as investments in the community. This document
describes the uses to which the City of Grapevine will put this new funding to improve livability,
property values, and ultimately the tax base.
The City has identified four key objectives it will work toward with this new funding source. They are
linked by a common goal of improving the long-term health and sustainability of the community.
These objectives are:
1) Invest in "Quality of Life" capital projects that enhance the experience for those who live in, work
in or visit Grapevine.
2) Create a sustainable future for existing City programs at service levels consistent with the quality
expected in Grapevine.
3) Ensure that investments in the proposed train station and commuter train service that benefit area
tourism are completed in a timely manner and are consistent with the quality expected in
Grapevine.
4) Secure the City's financial future by increasing fund reserves and implementing financial tracking
and management policies that will allow early identification of problems.
The City will meet these broad objectives through several steps.
1) Funding for most Police Department functions will be transferred to the CCPD (which must be
tracked separately — i.e., not in the General Fund — by state law).
2) The General Fund money freed up by this transfer will be utilized to meet the objectives noted
above. The city will utilize this "freed up" funding in the following way:
a. 50% on "Quality of Life" capital projects
b. $1.7 million for street and facility maintenance (PSMF/PCMF)
c. Restore $1 million of the $1.3 million cut from existing programs to balance the FY06-
07 budget
d. Increase the fund balance policy in the General Fund from 16.6% to 20%
e. No more than 10% for new on-going expenditures
f. No debt -service obligations that would extend beyond the life of the CCPD district
3) Three quarters of the 4B funds will be paid to the Fort Worth Transportation Authority (The T) as
part of contract to operate commuter rail on the Cottonbelt Line in the near future.
4) The remaining portion of the 4B funds will be utilized to fund enhancements to rail infrastructure
or to augment funding for the Quality of Life projects in Grapevine, as appropriate.
While the new revenue sources provide Grapevine the means to enhance the quality of life for
residents, workers and visitors, it is critical to remember the volatility of the sales tax. In the ups and
downs of economic cycles, retail spending changes the most. Few people sell their homes during a
recession, for example, but most people prudently cut back their consumer spending. The CCPD and
4B funds increase Grapevine's already strong reliance on this fickle revenue source. Looking at the
General Fund plus the CCPD and 4B funds, the City's reliance on sales tax will increase from 45% to
62%. For this reason, procedures will need to be put in place that will ensure that the City identifies
possible problems on the horizon as early as possible and can react to them appropriately.
1) Increase the fund balance policy in the General Fund from 16.6% to 20%
2) Implement a new system for reporting revenues and expenditures on a monthly basis to the City
Council in a way that is useful for oversight and policy decision-making.
3) Limit new on-going costs to 10% of the "freed up" funding made available by the CCPD. This
will necessitate that the City only add new programs or additional staffing judiciously. It is
anticipated that staffing levels will remain essentially unchanged over the next several years.
4) Maintain as much flexibility as possible in the General Fund budget by capping non -TIF debt
service at 25% of the General Fund expenditure budget (including debt service).
5) Include the debt service budget within the General Fund budget to enhance transparency and
ensure easy tracking of debt ratios.
6) Implement a new ranking system for any proposed budget enhancements, including the "Quality of
Life" projects. Such a concept, borrowed from the old zero -based budgeting system, would ensure
that the highest -priority projects are funded.
7) Take steps necessary to ensure that costs in the City are managed in a way that maintains high
service levels while cutting costs wherever possible.
Overall, this plan (outlined in the following table) presents a realistic, workable strategy for
implementing the local -option sales taxes in Grapevine while optimizing the organization's goals.
1) It provides funds for investing in "Quality of Life" projects.
2) It allows for restoration of much of the loss sustained by the General Fund recently.
3) It provides the City with a stronger financial foundation (especially in terms of fund
balance) than it has had in recent years.
4) It allows for the option of modest future growth in programs.
5) It sustains street and facility maintenance funding.
6) It ensures that current program service levels, which would have faced dramatic cuts
without the new revenue, can be maintained in the future.
7) It ensures that Grapevine will continue on its strong course into the future.
Recommended Implementation Plan
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14
Adopted Projection Projection Projection Projection Projection Projection Projection
Beginning Fund Balance $6,461,129 $8,812,170 $9,159,326 $9,307,906 $9,645,978 $9,935,658 $10,671,020 $11,381,619
Baseline Revenue
Baseline Expenditures
Changes to Expenditures:
Police Expenditures Moved to CCPD
Quality of Life Projects
Streets & Building Maintenance
New On -Going (Fixed) Costs
General Fund Restoration
NET EXPENDITURES
Net Change to Fund Balance
Ending Fund Balance
Fund Balance Target of 20%
Available for other programs/projects
$45,743,785
$45,692,743
($4,800,000)
$1,500,000
$45,269,402
$47,348,246
($10,176,000)
$5,000,000
$1,700,000
$1,000,000 $1,050,000
$43,392,743 $44,922,246
$47,080,178
$49,715,659
$48,963,386
$52,201,442
$50,921,921
$54,811,514
$53,468,017
$57,552,089
$56,141,418
$60,429,694
$59,509,903
$63,451,179
($10,786,560)
($11,433,754)
($12,119,779)
($12,846,966)
($13,617,783)
($14,434,850)
$5,000,000
$4,500,000
$4,500,000
$4,500,000
$5,000,000
$6,000,000
$1,700,000
$1,700,000
$1,700,000
$1,700,000
$1,700,000
$1,700,000
$200,000
$500,000
$525,000
$5515250
$578,813
$607,753
$1,102,500
$1,157,625
$1,215,506
$1,276,282
$1,340,096
$1,407,100
$46,931,599
$48,625,313
$50,632,241
$52,732,655
$55,430,819
$58,731,182
$2,351,042
$347,156
$148,580
$338,073
$289,680
$735,362
$710,599
$778,721
$8,812,170
$8,678,549
$9,159,326
$8,984,449
$9,307,906
$9,386,320
$9,645,978
$9,725,063
$9,935,658
$10,126,448
$10,671,020
$10,546,531
$11,381,619
$11,086,164
$12,160,340
$11,746,236
$0 $0 $0 $0 $0 $124,489 $295,455 $414,104
4B Revenue
$4,800,000
$10,176,000
$10,786,560
$11,433,754
$12,119,779
$12,846,966
$13,617,783
$14,434,850
Contract with The T
$3,600,000
$7,632,000
$8,089,920
$8,575,315
$9,089,834
$9,635,224
$10,213,338
$10,826,138
4B Revenue available for other purposes
$1,200,000
$2,544,000
$2,696,640
$2,858,438
$3,029,945
$3,211,741
$3,404,446
$3,608,713
Fund Balance as Percentage of Expenditures
20%
20%
20%
20%
20%
20%
21%
21%
Quality of Life Projects as % of CCPD funding
31%
49%
46%
39%
37%
35%
37%
42%
413 Funding needed to make up shortfall
$900,000
$88,000
$393,280
$1,216,877
$1,559,889
$1,923,483
$1,808,892
$1,217,425
46 balance available after making up shortfall
$300,000
$2,456,000
$2,303,360
$1,641,562
$1,470,055
$1,288,259
$1,595,554
$2,391,287
Cummulative 4B balance
$2,756,000
$5,059,360
$6,700,922
$8,170,977
$9,459,236
$11,054,790
$13,446,077
Recommended Implementation Plan - CONTINUED
2014-15 2015-16 2016-17
Projection Projection Projection
Beginning Fund Balance $12,160,340 $13,102,445 $14,200,971
Baseline Revenue
Baseline Expenditures
Changes to Expenditures:
Police Expenditures Moved to CCPD
Quality of Life Projects
Streets & Building Maintenance
New On -Going (Fixed) Costs
General Fund Restoration
NET EXPENDITURES
Net Change to Fund Balance
Ending Fund Balance
Fund Balance Target of 20%
Available for other programs/projects
4B Revenue
Contract with The T
4B Revenue available for other purposes
Fund Balance as Percentage of Expenditures
Quality of Life Projects as % of CCPD funding
4B Funding needed to make up shortfall
4B balance available after making up shortfall
Cummulative 4B balance
2017-18
Projection
$16,189,171
2018-19 2019-20
rojection Projection
19,156,514 $23,199,642
$63,080,497 $66,865,327 $70,877,247 $75,129,881 $79,637,674 $84,415,935
$66,623,738 $69,954,924 $73,452,671 $77,125,304 $80,981,569 $85,030,648
($15,300,942)
($16,218,998)
$7,000,000
$8,109,499
$1,700,000
$1,700,000
$638,141
$670,048
$1,477,455
$1,551,328
$62,138,392
$65,766,801
($17,192,138)
($18,223,666)
$8,596,069
$9,111,833
$1,700,000
$1,700,000
$703,550
$738,728
$1,628,895
$1,710,339
$68,889,047
$72,162,538
($19,317,086)
$9,658,543
$1,700,000
$775,664
$1,795,856
$75,594,547
($20,476,111)
$10,238,056
$1,700,000
$814,447
$1,885,649
$79,192,689
2020-21
Projection
$28,422,888
$89,480,891
$89,282,180
($10,852,339)
$1,700,000
$855,170
$1,979,932
$82,964,943
$942,105
$1,098,526
$1,988,200
$2,967,343
$4,043,128
$5,223,246
$6,515,948
$13,102,445
$12,427,678
$14,200,971
$13,153,360
$16,189,171
$13,777,809
$19,156,514
$14,432,508
$23,199,642
$15,118,909
$28,422,888
$15,838,538
$34,938,836
$16,592,989
$674,767
$1,047,611
$2,411,362
$4,724,007
$8,080,733
$12,584,350
$18,345,848
$15,300,942
$16,218,998
$17,192,138
$18,223,666
$19,317,086
$20,476,111
$21,704,678
$11,475,706
$12,164,249
$12,894,103
$13,667,750
$14,487,815
$15,357,083
$16,278,508
$3,825,235
$4,054,750
$4,298,034
$4,555,917
$4,829,272
$5,119,028
$5,426,169
21%
46%
$650,471
$3,174,765
$16,620,842
22%
50%
$0
$4,054,750
$20,675,591
24%
50%
$0
$4,298,034
$24,973,626
27%
50%
$0
$4,555,917
$29,529,542
31%
50%
$0
$4,829,272
$34,358,814
36%
50%
$0
$5,119,028
$39,477,842
42%
$5,426,169
$44,904,011
Financial Policy Recommendations
''�F for CCPD: and 4B Funds,
Dr. Skip Krueger
University of North Texas
January 9,r 2007
ITAI NEI"
k�
�1' -- E 't -W A7 A - S �
The City faced serious challenges
. $3.8 million General Fund gap
$1.3 million in cuts
® $2.5 million use of special projects fund to close remaining gap
. Slow population growth in future
. Reliance on variable revenue source
. Infrastructure and transportation needs
New sales tax provided solution
. Two initiatives: CCPD and 4B
. In FY07-08 (1St full year of new sales tax):
$10.2 million each for CCPD and 4B
. Most PD costs moved to CCPD
a Frees up GF money for other purposes
. 75% of 4B funds will go to The T for light raH
service
Council goals for new revenue
. Invest in ""Quality of Life"' capital projects
. Sustain existing programs at high service levels
. Ensure high-quality commuter rail service and
train station
. Increase fund balance
Options for "freed up" GF money
. 50% for "Quality of Life"capital projects
. Balance GF until revenues catch up
. Keep street & facility maintenance (PSMFiPCMF)
. Restore $1 million of General Fund cuts
. Increase GF fund balance to 20%
. Modest level of new fixed costs (in the future)
Uses of 4B Funds
. 75% for contract with The T
. Other 25% for various projects:
• "Quality of Life" capital projects for first few years
• Investment in commuter rail station
® Key economic development projects further in future
Goes a long way toward solving
GF structural imbalance
. Short Run: sales tax revenue closes the gap
. Give the City `breathing room"
. Long Run: ""Quality of Life" investments will
build tax base so that revenue grows faster
than expenditures
Increase commercial and residential property values
® Investments act as "seed money" to attract private investment
. But this is only part of the solution
Options for Cost Containment
• Projections assume aggressive management of costs
• Options for managing these costs include:
• Process Evaluation studies (including technology vs. personnel)
• Studies of existing policies (including fleet & technology replacement)
• 'Build Out" staffing and resources study
• Benchmark and best practices studies
• Modifications to budget processes that increase scrutiny of cost drivers
• Goal: Continue to provide high service levels at the
lowest possible cost
Reliance on Sales Tax Revenue
. Sales tax = volatile revenue source
® Moves up and down MORE than the economy does
. City more reliant than most on sales tax
® Before (november election:
45%
of
budget
After November election:
62%
of
budget
. Requires different financial management
I Financial Management Now
• Increase GF fund balance from 16.6% to 20%
• Report revenues & expenditures to Council monthly
Format must be relevant to oversight and policy decision-making
. Few (if any) new programs or staffing in the near term
. Flexibility —cap debt service at 25% of the GF budget
u Approximately current level
• Transparency — include debt service in GF budget
• New ranking system for budget enhancements
0 Ensure that the highest -priority projects are funded
_I Expectations
. Fund investments that ensure growth in City tax base
Restore much of recent GF loss
Ensure continued strong financial foundation
Allow modest future growth in programs
. Sustain street and facility maintenance funding
Secures current program service levels
. Keeps City on its strong course for the future
71 Questions?
Thank you.f'or your time.
Dr. Skip Krueger
University of North Texas
City of Grapevine, Texas `TV FY 2006-07 Unfunded Needs
Summary of Proposals by Project Group
Project Group
No. of Proposals
Estimated Cost
Parks and Beautification
34
$17,519,000
Buildings and Facilities
13
$73,727,205
Capital Equipment and Programs
19
$1,650,811
Streets and Drainage
24
$46,550,000
Miscellaneous
2
$1,500,000
Total
92
$140,947,016
Summary of Proposals by Submitting Department
Submitting Department
No. of Proposals
Estimated Cost
Fire
8
$3,733,000
Library
8
$920,811
Parks
34
$26,469,000
Police
7
$41,647,700
Public Works
35
$68,176,505
Total
92
$140,947,016
City of Grapevine, Texas71 FY 2006-07 Unfunded Needs
Parks and Beautification
Project Title
Department
Estimated Cost
Austin Oaks
Parks
$25,000
Banyan
Parks
$20,000
Bear Creek Park
Parks
$340,000
Bellaire Park
Parks
$130,000
C. J. Hutchins
Parks
$20,000
Cluck Park
Parks
$68,000
Dove Crossing
Parks
$20,000
Dove Park
Parks
$580,000
Farrar Park
Parks
$1,000,000
Glade Crossing
Parks
$90,000
Glade Landing
Parks
$30,000
Hazy Meadows
Parks
$25,000
Heritage Park
Parks
$528,000
Horseshoe Trails
Parks
$113,000
Liberty
Parks
$5,000
Meadowniere
Parks
$860,000
Oak Grove Baseball
Parks
$4,500,000
Oak Grove Soccer
Parks
$710,000
Oak Grove Softball
Parks
$800,000
Oak Ridge
Parks
$20,000
Parkwood
Parks
$60,000
Parr
Parks
$315,000
Pecan
Parks
$25,000
Pickering
Parks
$80,000
Pleasant Glade Pool
Parks
$200,000
Restroom & Boat Ramp - Meadowmere Park
Parks
$300,000
SH26 Hike and Bike Trail
Parks
$1,750,000
Shadow Glen
Parks
$20,000
Snakey Lane
Parks
$140,000
Sunshine Harbor
Parks
$25,000
Town Square
Parks
$50,000
Trail Improvements
Parks
$4,600,000
Yorkshire Meadows
Parks
$20,000
Entrance Features - NW Hwy @ SH114/Park Blvd
Public Works
$50,000
Total - 34
$17,519,000
I Total estimated cost is $800,000; a grant will fund $500,000 and Grapevine's portion is $300,000.
2 Total estimated cost is $5 million; a grant will fluid $400,000 and Grapevine's portion is $4.6 million.
City of Grapevine, Texas `111TV FY 2006-07 Unfunded Needs
Buildings and Facilities
Project Title
Department
Estimated Cost
Police Building
Police
$26,269,320
Police/Fire Training Facility
Police
$15,031,380
Replace Fire Station No. 2
Fire
$1,500,000
Replace Fire Station No. 3
Fire
$1,500,000
Genealogy Room Expansion
Library
$500,000
Community Activities Center Expansion
Parks
$9,000,000
Downtown Parking Garage
Public Works
$6,000,000
Train Station Garage
Public Works
$6,000,000
Downtown Fire Protection System
Public Works
$1,546,505
Main Street Bathrooms
Public Works
$250,000
Training Room
Public Works
$75,000
Service Center Fire Protection
Public Works
$55,000
Municipal Court Relocation / Bldg Purchase
Public Works
$6,000,000
Total - 13
$73,727,205
City of Grapevine, Texas \T- / FY 2006-07 Unfunded Needs
Capital Equipment and Programs
Project Title
Department
Estimated Cost
VeriPic Digital Photo Lab
Police
$30,000
Electronic Citation System
Police
$250,000
Digital Video Recorder for Intoxilyzer Room
Police
$7,000
Nightscan Roof -Mounted "Folding" Light Tower
Police
$20,000
Additional Vehicle for Animal Control
Police
$40,000
Opticom Priority Control System
Fire
$350,000
Diesel Exhaust Removal System
Fire
$150,000
Upgrade Mobile Data Computers on fire apparatus
Fire
$90,000
Replace heart monitor/defibrillators
Fire
$56,000
Thermal Imaging Cameras
Fire
$55,000
Hydraulic Rescue Tools
Fire
$32,000
Increased Funding for Library Materials
Library
$145,000
Reference Databases
Library
$2,811
ESL Shelving
Library
$4,000
WiFi Connection
Library
$5,000
Talking Tech Automation System
Library
$9,000
Genealogy Shelving
Library
$5,000
Bookmobile
Library
$250,000
Service Center Generator Package
Public Works
$150,000
Total - 19
$1,650,811
Additional aimual operating costs are estimated at $3,700 per year.
Additional annual operating costs are estimated at $125,000 per year.
City of Grapevine, Texas \\'ate FY 2006-07 Unfunded Needs
Streets and Drainage
Project Title
Department
Estimated Cost
Main & Northwest Highway Streetscape
Public Works
$210,000
Northwest Highway Lighting
Public Works
$550,000
Traffic Signal Period Hardware
Public Works
$210,000
Traffic Signal Control Center
Public Works
$105,000
Signal Timing Real Time Update
Public Works
$150,000
Signal Pre-emption - Opticon
Public Works
$360,000
Fire Station Flashers
Public Works
$25,000
Park Boulevard Overlay
Public Works
$150,000
Silvercrest Lane Overlay
Public Works
$1451000
Hall Jolulson Rd. Left Turn Lane
Public Works
$45,000
Hughes Road Widening
Public Works
$4,600,000
Roberts Road Widening
Public Works
$2,400,000
Heritage Avenue Construction I
Public Works
$9,100,000
Heritage Avenue Construction II
Public Works
$3,700,000
Kimball Road Widening
Public Works
$1,500,000
Wall Street Widening - east of Main Street
Public Works
$3,700,000
Wall Street Widening - west of Main Street
Public Works
$2,900,000
Hudgins St. Reconstruction - west of Main Street
Public Works
$2,500,000
Hudgins Street Widening - east of Main Street
Public Works
$1,500,000
Euless Grapevine Rd Widening
Public Works
$3,800,000
Scribner Street Upgrade
Public Works
$2,100,000
Barton Street Reconstruction
Public Works
$2,700,000
College Street Reconstruction
Public Works
$1,500,000
Baze Road Construction
Public Works
$2,600,000
Total - 24
$46,550,000
5 Total estimated cost is $3 million to be split 50% with Southlake. Grapevine's portion is $1.5 million.
of Grapevine, Texas
Miscellaneous
FY 2006-07 Unfunded Needs
Project Title
Department
Estimated Cost
Economic Development Funding
Public Works
$1,000,000
Sustainable Development Land Banking
Public Works
$500,000
Total - 2 1
1
$1,500,000
City of Grapevine, Texas' Department Profile
City Manager
The City.Manager's Office serves as the chief administrative branch for all city operations to implement the
goals and policies established by the City Council and apply the Code of Ordinances written in the City
Charter.
The Information Technology division operates and maintains the City's data and voice networks. This
includes monitoring for performance and failures, planning for growth and disaster recovery, and integrating
diverse applications among the user departments. The division consults with user departments on hardware
and software needs and handles user requests for repairs and changes.
The Non -Departmental -Administrative division serves as an interdepartmental resource to fund activities and
purchases that benefit the entire organization and community. Funds budgeted in Non -Departmental accounts
are under the control of the City Manager's office.
Administration
Information Technology I I Non -Departmental
Departmental Statistics (for the fiscal year ended 9/30/06)
Number pf public hearings conducted
Number of agenda items
Number of technology hardware items
Value of annual technology replacement program
Expenditures by 2003-04 2004-05
Maior Obiect Actual Actual
60
420
636
$346,400
2005-06 2005-06 2006-07
Budget Estimate Approved
Personnel Services
1,043,544
1,193,020
1,183,334
1,044,580
1,406,764
Supplies
131,685
141,021
123,215
152,523
105,734
Maintenance
50,221
60,178
149,410
66,250
107,299
Services
1,092,631
1,081,382
965,839
1,136,074
908,870
Capital Outlay
6,650
27,443
0
0
0
Transfers
0
75,000
0
0
0
Total
2,324,731
2,578,044
2,421,798
2,399,427
2,528,667
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
13.00
14.00
14.00
14.00
15.00
Part -Time
1.96
2.34
2.06
2.06
2.06
Total
14.96
16.34
16.06
16.06
17.06
City of Grapevine, Texas
\I:_% _ Department Profile
City Secretary
The City Secretary's Office maintains accurate records for the City that are available to the public, City
Council and City Staff through a Records Management Program mandated by State law and adopted by City
ordinance.
The City Secretary's Office prepares City Council and Planning & Zoning Commission agendas and packets,
records and maintains City Council minutes, resolutions and ordinances. This department conducts municipal
elections, coordinates City Boards and Commission appointments, issues City alcoholic beverage permits,
mobile home permits and door-to-door solicitor permits. The City Secretary serves as the local registrar for
birth and death records for the City of Grapevine.
To obtain City of Grapevine information including:
- City Council agendas, minutes, ordinances and resolutions
- Planning & Zoning Commission agendas and minutes
- City Boards and Commission agendas
- Application for appointment to City Boards and Commission
- Application for obtaining certified birth and death records
- How to apply for City alcoholic beverage permits
- Rules, regulations and applications for door-to-door solicitors
Departmental Statistics (for the fiscal year ended 9/30/06)
Number of customer inquiries
13,860
Number of passport applications processed
754
Number of required legal captions published
74
Number of open records requests processed
226
Number of ordinances and resolutions processed
175
Number of documents scanned
366
Number of birth records processed
5,461
Number of death records processed
3,230
Expenditures by
2003-04
2004-05
2005-06
2005-06
2006-07
Maior Obiect
Actual
Actual
Budget
Estimate
Approved
Personnel Services
209,046
203,251
220,117
223,064
238,763
Supplies
34,033
31,713
26,032
28,930
25,575
Maintenance
0
0
0
0
0
Services
18,994
19,359
36,611
15,480
17,719
Total
262,073
254,323
282,760
267,474
282,057
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
3.00
4.00
4.00
4.00
4.00
Part -Time
0.63
0.00
0.00
0.00
0.00
Total
3.63
4.00
4.00
4.00
4.00
City of Grapevine, Texas T/ Department Profile
Administrative Services
The Administrative Services Department manages and controls divisions which provide a wide variety of
services for the City of Grapevine. Areas of responsibility include accounting, accounts payable, auditing,
budget preparation and administration, debt management, human resource management, investments,
municipal court, payroll, purchasing, risk management, taxation and utility billing. In addition, the department
also oversees operation of the City's municipal golf course.
Departmental Statistics (for the fiscal year ended 9/30/06)
Number of budget amendments processed 84
Number of amendment line item entries 818
Surplus dispositions via online auctions 297
Number of municipal court cases filed (DFW Airport and Grapevine) 23,886
Number of applications and resumes received annually 5,574
Number of new hires processed (full-time, part-time and casual) 215
Number of payroll checks processed 19,620
Expenditures by
2003-04
2004-05
2005-06
2005-06
2006-07
Major Obiect
Actual
Actual
Budget
Estimate
Approved
Personnel Services
1,731,563
1,810,267
1,834,270
1,786,699
1,926,796
Supplies
129,516
125,234
119,915
134,136
104,186
Maintenance
529
556
556
595
560
Services
470,703
556,286
532,047
562,130
484,496
Insurance
4,879,314
6,130,972
5,497,290
6,509,656
7,457,569
Total
7,211,626
8,623,314
7,984,078
8,993,216
9,973,607
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
30.00
30.50
30.50
30.50
30.50
Part -Time
1.75
0.87
0.87
0.87
0.87
Total
31.75
31.37
31.37
31.37
31.37
of Grapevine, Texas
Police
Devartment Profile
The Grapevine Police Department continually strives to provide the citizens of Grapevine as well as visitors
to the City with the best possible service that ensures all citizens and visitors a safe and secure environment.
Aclninish-ation
Utriform Operations Criminal Technical Services
Investigations
Animal Control
Departmental Statistics (for the fiscal year ended 9/30/06)
Number of stations
2
Calls for service
28,976
Number of traffic citations issued
13,603
Number of hazardous moving violations
9,661
Number of criminal offenses
2,714
Number of vehicular patrol units on duty
26
Average response time for all Priority 1 calls
3:44
Average response time for non -emergency calls
4:35
Number of animals impounded
1,819
Number of animals adopted
432
Expenditures by 2003-04
2004-05
2005-06
2005-06
2006-07
Maior Obiect Actual
Actual
Budget
Estimate
Approved
Personnel Services 7,883,256
8,364,100
8,366,914
8,491,959
9,217,545
Supplies 504,428
545,303
584,168
570,328
458,238
Maintenance 23,955
103,952
180,500
83,284
101,250
Services 403,819
481,392
541,315
493,166
514,746
Capital Outlay 35,041
31,890
6,000
14,046
0
Total 8,850,500
9,526,637
9,678,897
9,652,783
10,291,779
Total Authorized 2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs) Actual
Actual
Budget
Estimate
Approved
Full -Time 126.00
129.00
129.00
129.00
129.00
Part -Time 2.34
2.34
2.34
2.34
2.34
Total 128.34
131.34
131.34
131.34
131.34
of Grapevine, Texas
artment Profile
Fire
The Grapevine Fire Department is a team of dedicated professionals providing not only fire suppression
functions but also advanced life support Emergency Medical Services, rescue services, fire prevention, public
education, fire/arson investigation, hazardous materials response, water rescue, and community emergency
management.
Administration
Prevention OperationsI L Training
Emergency
Management
Departmental Statistics (for the fiscal year ended 9/30/06)
Number of stations
5
Number of fire runs
3,856
Number of EMS runs
3,168
Number of fire inspections performed
1,634
Number of fire prevention programs
81
Number of Citizen Fire Academy classes conducted
2
Expenditures by
2003-04
2004-05
2005-06
2005-06
2006-07
Maior Obiect
Actual
Actual
Budget
Estimate
Approved
Personnel Services
6,850,108
7,320,578
7,017,175
6,982,871
7,588,150
Supplies
284,743
301,456
301,063
383,932
295,503
Maintenance
23,231
28,134
35,377
39,603
23,282
Services
202,557
206,303
227,339
261,587
196,786
Capital Outlay
1,020
101
0
14,002
0
Total
7,361,659
7,856,571
7,580,954
7,681,995
8,103,721
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
100.00
100.00
100.00
100.00
100.00
Total
100.00
100.00
100.00
100.00
100.00
of Grapevine, Texas
Parks and Recreation
ent Profile
The Parks and Recreation Department is dedicated to providing quality leisure activities to all Grapevine
citizens. Our available resources are Lake Grapevine, the Community Activities Center (CAC), the Senior
Activities Center (SAC), Dove and Pleasant Glade Swimming Pools, more than 26 individual parks, more
than 22 miles of hard surface trails, and over 700 acres of park land.
I Administration I
Park Maintenance 1 1 1 Recreation
------------------------ __________________________,
Lake Parks
f
Special Revenue Fund
I Senior Activities Center I
Athletics Programs
I Recreation Proarams I
I Community Activities I
Departmental Statistics (for the fiscal year ended 9/30/06)
Total Recreation division program registrations
40,680
Total acres maintained (including parks, medians and rights-of-way)
1,659
Number of classes/programs/special events offered at SAC
458
Number of SAC participants (facility users)
18,005
Number of CAC fitness room users
72,994
Number of CAC memberships (individual and family)
8,736
Number of recreation program registrants (youth and adult)
19,878
Number of athletics league registrants (youth and adult)
11,992
Total public swim attendance
37,953
Expenditures by 2003-04 2004-05
2005-06
2005-06
2006-07
Major Object Actual Actual
Budget
Estimate
Approved
Personnel Services 2,057,047 2,172,318
2,409,223
2,304,862
2,633,553
Supplies 378,058 372,810
395,167
423,524
356,607
Maintenance 201,110 131,565
132,700
138,852
121,538
Services 1,930,343 1,678,638
1,538,245
2,046,293
1,542,270
Capital Outlay 9,700 1,000
0
1,160
0
Total $4,576,258 $4,356,330
$4,475,335 $4,914,691
$4,653,967
Total Authorized 2003-04 2004-05
2005-06
2005-06
2006-07
Positions (FTEs) Actual Actual
Budget
Estimate
Approved
Full -Time 36.00 37.00
37.00
37.00
37.00
Part -Time 31.63 31.63
31.63
31.63
31.63
Total 67.63 68.63
68.63
68.63
68.63
City of Grapevine, Texas \119/ Department Profile
Library
The Library provides access to information, cultural resources and opportunities for personal growth and
enrichment in the most efficient and effective way possible.
In the Adult Services area you can find selected bibliographies, read book reviews submitted to our website,
and submit your own book review. You can also find out information about upcoming events at the Library,
request Interlibrary loans and find links to databases such as the Reference USA for business and residential
information and online newspaper indexes.
In the Genealogy Room there is an extensive collection of books, CD-ROMs, databases, microfilm, and a
host of other resources to encourage researchers in the discovery and documentation of their ancestors. The
focus is on Texas and the South, but other areas of the country are being built up as researchers' interest
indicates.
The children's collection contains classic and current favorites for all ages, from picture books to beginning
readers to chapter books. We also have an extensive non-fiction collection containing a wealth of information
for anyone with a homework assignment or just a curious mind. New books, Newbery and Caldecott award
winners, Bluebonnet books, and reference volumes are prominently displayed for the convenience of our
patrons, and recommended reading lists are available at the Children's Desk.
The Teen Zone is an area of the Grapevine Public Library specifically created for teens. Books on the Lone
Star and Tayshas reading lists are prominently displayed just below the library's collection of new fiction for
teens. The library subscribes to numerous teen magazines, such as Teen People, Electronic Gaming Monthly,
and Seventeen. There are also two computers with databases, word processing, and internet access for those
with library cards or with parental permission for temporary computer access.
Departmental Statistics (for the fiscal year ended 9/30/06)
Number of volumes
Annual circulation
Number of materials purchased
Number of reference questions answered
Average waiting time to check out materials (minutes)
Expenditures by 2003-04 2004-05
Major Object Actual Actual
173,184
568,431
15,611
63,734
3
2005-06 2005-06 2006-07
Budget Estimate Approved
Personnel Services
1,111,566
1,161,122
1,241,799
1,169,823
1,356,635
Supplies
265,092
278,420
282,333
294,308
266,970
Maintenance
835
738
700
838
500
Services
47,689
44,234
48,185
42,833
43,246
Total
1,425,183
1,484,514
1,573,017
1,507,802
1,667,351
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
14.00
14.00
14.00
14.00
14.00
Part-Tirne
18.18
18.18
18.18
18.18
18.18
Total
32.18
32.18
32.18
32.18
32.18
City of Grapevine, Texas ITV Department Profile
Public Works
The Public Works Department is responsible for protecting the public welfare through the maintenance,
design and construction of the following:
City Streets * Drainage Systems * Traffic Signals * City Fleet * City Buildings
Water Distribution & Treatment Facilities * Wastewater Collection & Treatment Facilities
Administration
Stormwater
Drainage
EngineeringI Streets I Traffic
Operations
Facilities
Services
Departmental Statistics (for the fiscal year ended 9/30/06)
Number of plats processed
Square feet of sidewalk constructed
Square yards of overlay completed
Square feet of concrete rehab
Number of blocks crack -sealed
Linear feet of curb and gutter replaced
Number of stormwater drainage inspections
Number of environmental education initiatives
Water &
Wastewater
Utility Fund
Fleet Services
Environmental
Services
43
42,455
123,320
73,112
215
9,129
268
30
Expenditures by
2003-04
2004-05
2005-06
2005-06
2006-07
Major Object
Actual
Actual
Budget
Estimate
Approved
Personnel Services
3,978,001
3,974,732
3,936,076
3,789,301
3,923,854
Supplies
533,644
538,990
532,490
539,137
523,739
Maintenance
573,970
478,438
445,094
516,183
391,104
Services
1,405,570
1,448,229
1,552,838
1,599,866
1,550,309
Capital Outlay
0
5,120
0
0
0
Total
$6,491,185
$6,445,508
$6,466,498
$6,444,487
$6,389,006
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
57.00
57.00
55.50
55.50
55.50
Part -Time
3.50
4.68
4.68
4.68
4.68
Total
60.50
61.68
60.18
60.18
60.18
City of Grapevine, Texas \MV Department Profile
Development Services
The mission of the Department of Development Service is to provide the highest quality professional services
in the areas of comprehensive planning and research, economic development, building inspections and plan
review, and code enforcement to all citizens of Grapevine, Texas.
The Department is responsible for protecting the public health, safety and welfare by coordinating all
development activities in a manner responsive to citizen needs and growth management objectives. Through
this coordination, the department seeks to accommodate projected growth and recognize the social diversity
of the City to provide social equity and opportunities for all to achieve a desirable quality of life.
Departmental Statistics (for the fiscal year ended 9/30/06)
Building permit revenue collected
Construction value of major building permits issued
Certificates of occupancy issued
Average number of days to respond to nuisance and zoning complaints
Average processing time for review of zoning, conditional & special use applications
Average processing time for administrative site plan
Average processing time for variance applications
$1,082,344
$209,697,130
238
1
19 days
30 days
36 days
Expenditures by
2003-04
2004-05
2005-06
2005-06
2006-07
Maior Object
Actual
Actual
Budget
Estimate
Approved
Personnel Services
1,349,037
1,219,372
1,015,486
1,007,149
978,172
Supplies
85,527
107,068
57,689
83,895
63,284
Maintenance
0
0
0
0
0
Services
117,455
80,640
74,496
32,385
51,318
Capital Outlay
0
0
0
0
0
Total
1,552,018
1,407,080
1,147,671
1,123,429
1,092,774
Total Authorized
2003-04
2004-05
2005-06
2005-06
2006-07
Positions (FTEs)
Actual
Actual
Budget
Estimate
Approved
Full -Time
23.00
21.00
17.00
17.00
16.00
Total
23.00
21.00
17.00
17.00
16.00