HomeMy WebLinkAboutItem 13 - HVAC Preventative Maintenance ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
.OM: BRUNO RUMBELOW, CITY MANAGER , .
MEETING DATE: MARCH 17, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
HVAC PREVENTIVE MAINTENANCE SERVICES
1:7 Xi101Tl►Ti fOiNIl N7=r 9L�P►
City Council to consider approval of a resolution for the purchase of HVAC preventive
maintenance services from The Brandt Companies, LLC. through an established
Cooperative Agreement with the State of Texas CO-OP Purchasing Program.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts 115-43350-350-03 (CVB
Building Maintenance) for $11,106.00 and 100-43350-118-2 (General Fund Building
Maintenance) for $10,995.00 for a total amount not to exceed $22,101.00.
This purchase will be made in accordance with an existing Cooperative Agreement with
the State of Texas CO-OP Purchasing Program as allowed by Texas Local Government
Code, Section 271.081, 082 and 083.
Bids were taken by the cooperative and a contract was awarded to The Brandt
Companies, LLC. The Facility Services staff and Purchasing reviewed the contract for
specification compliance and pricing and determined that the contract would provide the
best service and pricing for meeting the needs of the City.
This purchase will provide a full service maintenance agreement and repairs to extend
the life of the HVAC equipment located at the Palace Theatre and City Hall, Scheduled
HVAC preventive maintenance will be performed bimonthly (6 times per year). The
preventative maintenance program will include inspection and evaluation to identify
maintenance or repair requirements. If repairs are needed, the contractor will perform
repairs at no additional cost.
Staff recommends approval.
CH/LW
February 27, 2015 (9:09:49 AM)
le -
RESOLUTION NO. ffU PREU6r3i"t -rj V!5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
HVAC PREVENTIVE MAINTENANCE SERVICES THROUGH
AN ESTABLISHED COOPERATIVE AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Sections
271.081, 271.082 and 271.083 to purchase an item under state contract therefore
satisfying any state law requiring local governments to seek competitive bids; and
WHEREAS, the State of Texas term contracts are a qualified purchasing
cooperative program as authorized under the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established a Cooperative Agreement
with the State of Texas, Contract #M2201, and wishes to utilize a contract meeting all State
of Texas requirements; and
WHEREAS, the State of Texas has an established term contract #TXMAS-10-
03FAC070 for Mechanical, Electrical and Plumbing Services with The Brandt Companies,
LLC; and
WHEREAS, the City of Grapevine, Texas has a need for HVAC preventive
maintenance services; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, •RE, BE IT RESOLVED BY THE CITY COUNCILOF OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of HVAC preventive maintenance services for the Palace Theatre for $11,106.00 and City
Hall for $10,995.00 from The Brandt Companies, LLC for a total amount not to exceed
$22,101.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said HVAC preventive maintenance services for
the Palace Theatre and City Hall.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND ..• BY THE CITY COUNCIL • THE CITY •
GRAPEVINE, TEXAS on this the 17th •. • March, 2015. 1
ATTEST:
RES. NO. 2