HomeMy WebLinkAboutItem 17 - Minutes* CITY OF GRAPEVINE, TEXAS
GRA A Ea REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
T E , -n s TUESDAY, MAY 16, 2021
yS� GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th
day of May, 2021 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the Planning and Zoning
Commission:
Larry Oliver
Monica Hotelling
Jim Fechter
Beth Tiggelaar
Dennis Luers
Traci Hutton
David Hallberg
Jason Parker
Chairman
Member
Member
Member
Member
Member
Alternate Member
Alternate Member
constituting a quorum, with Vice Chairman BJ Wilson being absent, and the following
members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor Pro Tern Freed called the meeting to order at 6:30 p.m. in the City Council
Chambers.
Item 1. Executive Session
Mayor Pro Tern Freed announced the City Council would recess to the City Council
Conference Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. Mayor Tate and Council Member Rogers left the closed session at
6:48 p.m. The closed session ended at 7:24 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Freed asked
if there was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow requested Council make a motion to approve an
Economic Development Performance and Incentive Agreement with Post Rail and
authorize the City Manager to execute same and all other necessary documents and to
take all other necessary action.
Motion was made to approve an Economic Development Performance and Incentive
Agreement with Post Rail and authorize the City Manager to execute same and all other
necessary documents and to take all other necessary action.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
REGULAR MEETING
Mayor Pro Tern Freed called the regular meeting to order at 7:32 p.m.
Item 2. Invocation and Pledge of Allegiance
Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance.
City Council May 18, 2021 Page 2
Item 3. City Secretary to administer the Oath of Office for Citv Council Member Place 1
to Paul Slechta.
City Secretary Tara Brooks administered the Oath to Paul Slechta for his new term as
City Council Member Place 1.
Item 4. City Secretary to administer the Oath of Office for Citv Council Member Place 2
to Sharron Rogers.
City Secretary Brooks administered the Oath to newly elected City Council Member for
Place 2, Sharron Rogers.
Council Member Rogers thanked the community for its support.
Item 5. City Secretary to administer the Oath of Office for Mavor to William D. Tate.
City Secretary Brooks swore in Mayor William D. Tate for his seventeenth term as Mayor
of Grapevine.
Mayor Tate thanked those that elected him to a new term.
Mayor Tate took his seat at the dais and lead the rest of the meeting.
Item 6. Consider the appointment of the Mavor Pro Tem and take anv necessary action.
Mayor Tate welcomed nominations.
Motion was made to appoint Darlene Freed as Mayor Pro Tem.
Motion:
Slechta
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
JOINT PUBLIC HEARINGS
Item 7. Conditional Use Permit CU20-26 (Bavwest Development)
Mayor Tate declared the public hearing opened.
Development Services Assistant Director Ron Stombaugh reported the applicant, Landev
Engineers, was requesting a conditional use permit to establish a master site
development plan for the development of a multifamily complex. The subject property is
located at 3200 Grapevine Mills Parkway and is currently zoned "CC" Community
Commercial District.
City Council May 18, 2021 Page 3
Applicant Representatives John Vincent, Bill Poland and Jonathan Wood presented this
item and answered questions from the Commission and Council.
Applicant Representative Matt Gingery answered questions from the Commission and
Council.
Development Services Assistant Director Stombaugh answered questions from the
Commission.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Tiggelaar
Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Luers, Hutton, and Hallberg
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Conditional Use Permit CU21-06 (Summit Climbing)
Mayor Tate declared the public hearing opened.
Development Services Assistant Director Stombaugh reported the applicant, Spiars
Engineering, was requesting a conditional use permit to allow for outdoor entertainment
and outdoor speakers (climbing gym). The subject property is located at 3105 William D.
Tate Avenue and is currently zoned "CC" Community Commercial District.
Applicant Tim Carroll answered questions from the Commission.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Fechter
Second:
Luers
Ayes:
Oliver, Hotelling, Fechter, Tiggelaar, Luers, Hutton, and Hallberg
Nays:
None
Approved:
7-0
City Council May 18, 2021 Page 4
Motion was made to close the public hearing.
Motion:
Freed
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Conditional Use Permit CU21-07 (Main Street Bread Bakinq Companv)
Mayor Tate declared the public hearing opened.
Development Services Assistant Director Stombaugh reported the applicant, Fabien
Groury, was requesting a conditional use permit to amend the previously approved site
plan of CU16-01 (Ordinance No. 2016-21) to allow the possession, storage, retail sales
and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages)
in conjunction with a restaurant, specifically to allow modifications to the floor plan and
add a walk up window. The subject property is located at 316 South Main Street and is
currently zoned "CBD" Central Business District.
Applicant Fabien Groury presented this item and answered questions from the
Commission and Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Hotelling
Second:
Hutton
Ayes:
Oliver, Hotelling, Fechter, Tiggelaar, Luers, Hutton, and Hallberg
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
The Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
City Council May 18, 2021 Page 5
Item 10. Citizen Comments
Nicholas Kaufman, 1830 Silverside Drive, Grapevine spoke in regards to Main Street Fest
and the May 1 election campaign.
Paisley Elliott, 555 Dove Creek Place, Grapevine, Texas addressed the need for a
sidewalk at the intersection of Dove and Northwest Highway.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider the purchase of personal protective equipment from North America
Fire Equipment Companv, Inc.
Fire Chief Darrell Brown recommended approval of the purchase of lightweight
rescue/wildland coats to wear during non-structural firefighting operations for an amount
not to exceed $40,922.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 12. Consider the purchase of a replacement dock for Dove Loop Boat ramp and
aangwav for Farris Branch courtesv dock from EZ Dock of Texas, LP.
Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of
a new dock system for Dove Loop and a gangway to the service dock at Farris Branch
for a total amount not to exceed $52,892.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
City Council May 18, 2021 Page 6
Item 13. Consider approval of the direct sale of three surplus police vehicles to the Citv
of Blue Mound, Texas.
Police Chief Mike Hamlin recommended approval of the sale of three surplus police
vehicles to the City of Blue Mound for an amount of $6,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 14. Consider approval for the award of a best value contract for RFB 500-2021 for
towinq services to Euless Wrecker Service (also known as Euless B&B Wrecker).
Police Chief Hamlin recommended approval of the award of the best value contract for
towing services to Euless Wrecker Service (also known as Euless B&B Wrecker.)
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the purchase of EMC datacenter storaqe maintenance from SHI
Government Solutions, Inc.
Chief Technology Officer Tessa Allberg recommended approval of the purchase of EMC
datacenter storage maintenance for an amount not to exceed $29,588.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 16. Consider the award of an informal request for quote for a submersible pump
from Global Pump Solutions, LLC.
Public Works Director Bryan Beck recommended approval of an informal request for
quote for a submersible pump of the Opryland lift station for an amount not to exceed
$21,172.
City Council May 18, 2021 Page 7
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 17. Consider the award of an informal request for quote for a replacement pump for
Dove Lift Station from Global Pump Solutions, LLC.
Public Works Director Beck recommended approval of an informal request for quote for
a replacement pump for Dove Lift Station for an amount not to exceed $20,045.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 18. Consider the award of an informal request for quote for a control panel upgrade
from Plus 1 Services.
Public Works Director Beck recommended approval of the award of an informal request
for quote for a control panel upgrade for an amount not to exceed $24,924.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
Item 19. Consider Ordinance No. 2021-014 abandoning two 10-foot wide sanitary sewer
easements on Lot 35-R, Block 4, Placid Peninsula located at 2861 Placid Circle.
Public Works Director Beck recommended approval of the abandonment of two
easements located on Lot 35-R, Block 4, Placid Peninsula, per the request of the the
landowner.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
City Council May 18, 2021 Page 8
ORDINANCE NO. 2021-014
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING TWO
10-FOOT WIDE SANITARY SEWER EASEMENTS ON LOT
35-R, BLOCK 4, PLACID PENINSULA TO THE CITY OF
GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED
Item 20. Consider ratification of an engineerinq contract executed by staff and approval
of an enqineerinq contract for the water and wastewater impact fee update with Freese
and Nichols, Inc. and Ordinance No. 2021-015 amrooriatinq the funds.
Public Works Director Beck recommended approval of the engineering contract for the
water and wastewater impact fee update in an estimated amount of $140,000 in
accordance with State law that requires review of impact fees every five years. The
agreement will also include an update of the Land Use Assumptions and 10-Year Capital
Improvements Plan.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2021-015
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $140,000 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 21. Consider the renewal of an annual contract for Citv janitorial services with
Regent Services.
Public Works Director Beck recommended approval of the renewal of the janitorial
services contract for an estimated amount of $550,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
City Council May 18, 2021 Page 9
Item 22. Consider the minutes of the Mav 4, 2021 Reqular Citv Council meeting and the
Mav 12, 2021 Special Citv Council meetinq.
City Secretary Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal
Nays:
None
Approved:
7-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 23. Conditional Use Permit CU20-26 (Bavwest Development)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 4-3.
Motion was made to deny Conditional Use Permit CU20-26 (Baywest Development) and
Ordinance No. 2021-016.
Motion: Coy
Council discussed this item.
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, Slechta and Leal
Nays: O'Dell
Approved: 6-1 (to deny)
Item 24. Conditional Use Permit CU21-06 (Summit Climbinq)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU21-06 (Summit Climbing) and
Ordinance No. 2021-017.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council May 18, 2021 Page 10
ORDINANCE NO. 2021-017
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE
PERMIT CU21-06 TO ALLOW FOR OUTDOOR
ENTERTAINMENT AND OUTDOOR SPEAKERS FOR LOT
2, BLOCK 1, CLASSIC COLLISION ADDITION (3105
WILLIAM D. TATE AVENUE) IN A DISTRICT ZONED "CC"
COMMUNITY COMMERCIAL DISTRICT ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 25. Conditional Use Permit CU21-07 (Main Street Bread Bakinq Companv)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU21-07 (Main Street Bread Baking
Company) and Ordinance No. 2021-018.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2021-018
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU21-07 TO AMEND THE SITE PLAN APPROVED
BY ORDINANCE NO. 2016-21 FOR A RESTAURANT TO
ALLOW FOR THE POSSESSION, STORAGE, RETAIL
SALES, AND ON -PREMISE CONSUMPTION OF
ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED
BEVERAGES) SPECIFICALLY TO ALLOW MODIFICATION
City Council May 18, 2021 Page 11
OF THE FLOOR PLAN TO ALLOW A WALK UP WINDOW
FOR LOTS 18 AND 19A, BLOCK 1, CITY OF GRAPEVINE
(316 SOUTH MAIN STREET) IN A DISTRICT ZONED "CBD"
CENTRAL BUSINESS DISTRICT REGULATIONS ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 9:02 p.m.
Motion:
Rogers
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 1st
day of June, 2021.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council May 18, 2021 Page 12