HomeMy WebLinkAboutItem 15 - Joint Election Agreement with Tarrant CountyResolution reatifying authorization to enter into
a joint election agreement with Tarrant County
on November 7, 2006
RESOLUTION NO.
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WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of
special City elections on the first Tuesday after the first Monday in November; and
WHEREAS, the City of Grapevine ("City") desires to conform its practices with
State law; and
WHEREAS, the City as well as other cities and school districts ("political
subdivisions") will hold special elections on November 7, 2006; and
WHEREAS, it is desirable for voter convenience and to reduce the overall cost to
each entity that said elections be held jointly with those political subdivisions in Tarrant
County conducting an election on November 7, 2006; and
WHEREAS, in order that the joint election be organized properly, the political
subdivisions in Tarrant County must select the Tarrant County Election Administrator to
conduct and coordinate this joint election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine ratifies and
authorizes the Joint Election Agreement with Tarrant County for the 4B Sales and Use
Tax Election and the Crime Control and Prevention Election.
Section 3. That the City hold a special election jointly with Tarrant County on
November 7, 2006 in accordance with Section 271.002, Texas Election Code.
Section 4. That said election will be conducted jointly pursuant to the terms of the
agreement attached as Exhibit "A", being made part of this resolution.
Section 5. This resolution shall repeal every prior resolution in conflict herewith,
but only insofar as the portion of such resolution shall be in conflict and as to all other
sections of resolutions not in direct conflict herewith, this resolution shall be and is hereby
made cumulative.
Section 6. The Mayor shall issue all necessary orders, writs and notices for said
election and the returns of said election shall be made to the City Council immediately
after the close of the polls and the completion of the counting of the ballots.
Section 7. That this resolution shall be effective from and after the date of its
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of September 2006.
ATTEST:
RES. NO. 2
JOINT ELECTION AGREEMENT
FOR TARRANT COUNTY AND CITY OF GRAPEVINE
NOVEMBER 7,2006
THIS AGREEMENT is made and entered into this day of
, 2006, by and between the COUNTY OF TARRANT, acting by
and through the TARRANT COUNTY ELECTIONS ADMINISTRATOR ( hereinafter
referred to as "COUNTY") and the CITY OF A''EVINE, TEXAS, acting by and
through its Mayor or his/her designee (hereinafter referred to as "ENTITY").
WHEREAS, the County of Tarrant will conduct a General and Special
Election and the City of Grapevine will conduct a 4B Sales and Use Tax Election
and Crime Control and Prevention District Election on November 7, 2006; and
WHEREAS, it is desirable for voter convenience and to reduce the overall
cost to each entity that said elections be held jointly on November 7, 2006; and
WHEREAS, the City of Grapevine has determined that Tarrant County's
designated polling places located within the boundary of the election precincl
adequately and conveniently serves the Tarrant County voters and will facilitate
the orderly conduct of the election within Tarrant County; and
WHEREAS, the City of Grapevine desires to select the Tarrant County
Elections Administrator to conduct and coordinate this Joint Election for the
Tarrant County voters; NOW THEREFORE,
FOR AND IN CONSIDERATION of the mutual project referenced herein, tha
parties hereto agree to hold an election jointly on November 7, 2006, from 7:00
a.m. until 7:00 p.m., in accordance with Section 271.002, Texas Election Code,
and that said election be conducted jointly pursuant to the terms of this
Agreement.
1.01 On Tuesday, November 7, 2006, the election shall be held from 7:00 AM until
7:00 PM, that day.
1.02 Each political subdivision participating in the election on November 7, 2006, shall
have and use the same election officials, supplies, ballots, and voting equipment
(Optical Scan for mail and Election Day, and DRE equipment for Early Voting by
personal appearance and Election Day).
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2.01 The County agrees to coordinate, supervise, and conduct the Joint Election,
pursuant to the provisions of the Texas Election Code unless specifically
provided otherwise in this Agreement.
2.02 The Elections Administrator shall perform the following duties:
a. Designate voting locations and contact the owners or custodians of
public (or if unavailable, private) buildings and arrange for their use.
Such voting locations shall be furnished to the Entity as soon as possible.
b. Appoint, notify, and train the presiding judges and alternate judges. The
names and addresses of each judge and alternate judge shall be
furnished to the Entity at a later date.
C. Compensate election judges and clerks. Each election judge will receive
$8.00 per hour and each clerk will receive $7.50 per hour (for a maximum
of 14 hours). The election judge will receive an additional $25.00 for each
Entity for picking up election supplies prior to Election Day and delivering
election returns and supplies to a designated location after the polls close.
d. Procure, prepare, and distribute supplies and DRE equipment for Early
Voting by personal appearance.
e. Procure, prepare, and distribute Election Day supplies and equipment,
including ballots and DRE equipment.
Procure, prepare, and distribute tables and chairs, as needed, and
transport equipment to and from the polling places.
g. Procure and deliver to polling places all voting equipment.
h. Rent, if necessary, voting locations.
i. Provide lists of registered voters to the election judges.
j. Preparation of programs and test materials for tabulation of the ballots
to be used with electronic voting equipment in accordance with the
provisions of the Texas Election Code and of this Agreement.
k. Publish notice of the date, time, and place of the testing of the electronic
tabulation equipment and conduct such testing.
9/6/200610:44 AM
Supervise the handling and disposition of election returns, tabulate
unofficial returns, and assist in preparing the tabulation for the official
canvass for each Entity.
M. Prepare the unofficial canvass report after all precincts have been counted
and deliver a copy of the unofficial canvass to the Entity.
n. Serve as custodian of election records and store election records as
provided by law for a period of 22 months.
o. Conduct the manual count.
P. Provide maps and other reference guides to the Entity.
3.01 Early Voting By Mail:
a. The County Elections Administrator shall receive the Early Voting ballot
requests by mail.
b. The Entity or designee shall forward any requests for mail applications to
the Elections Administrator.
C. The County shall be responsible for all preparation of mail ballots including
mailing ballot to voter.
3.02 Early Voting by Personal Appearance
a. Steve Raborn shall serve as Early Voting Clerk for the Election and other
clerks shall be appointed as needed.
b. Early Voting by personal appearance shall be conducted at the locations
listed on Exhibit B. All eligible voters in Tarrant County may vote early at
any early voting location.
C. Early Voting by personal appearance will begin on October 23, 2006, and
will end on November 3, 2006.
9/6/200610:44 AM
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d. Extended hours for early voting shall take place at all early voting
locations on Saturday, October 28 from 7:00 AM to 7:00 PM, Sunday,
October 29 from 11:00 AM to 4:00 PM, and October 30 — November 3,
Monday through Friday from 7:00 AM to 7:00 PM. Additional temporary
branch Early Voting locations will be available according to the schedule.
3.03 The Early Voting Ballot Board Judge for Tarrant County shall be Jeanne Lyon.
The Early Voting Ballot Board's duties will include:
(1) Serve as Signature Verification Committee
(2) Prepare the mail ballots for tabulating
(3) Review and qualify the provisional ballots for counting
(4) Convene to count provisional ballots and late ballots from out of the
country. (7th day or earlier after Election Day)
The Entity shall have the following responsibilities in conducting this Joint Election on
November 7, 2006;
4.01 Prepare any election orders, resolutions, notices, and other pertinent documents
for adoption or execution by the appropriate officer; and take all actions required
by law for calling the election, handling contests, canvassing the returns, and
declaring the results of the election.
4.02 Prepare and publish in the official newspaper, or post all required election notices
of the election.
4.03 Deliver to the Elections Administrator the official wording, including Spanish
translation, to be printed on the ballot.
4.04 Approve final ballot wording for content, form, and spelling.
4.05 Prepare and submit to the U.S. Department of Justice, under Section 5 of the
Voting Rights Act of 1965, the required submission on voting changes with
respect to the election.
4.06 Canvass the official results between the 8T" and 11th day following the election
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5.01 In consideration for the services and expenses provided, the County is
conducting the Joint Election for a cost of $3,828.00 to the City, 75% of the
estimated cost of an election in the City of Grapevine.
5.02 Should a recount be required, those costs associated with the recount, if any,
shall be negotiated at the time the need for said recount is determined.
5.03 The official for parties to contact for all purposes shall be listed at the end of
the Agreement. All notices and other deliveries under the Agreement shall be
delivered to said individual so listed.
9/6/200610:44 AM
On behalf of Tarrant County Elections Administration, I hereby accept the
terms • the • contained in this Resolution.
Signed this day •
Steve Raborn
Elections Administrator
Tarrant County, Texas
On behalf of the City of Grapevine, I hereby accept the terms of this
Agreement.
Signed this day of Y&e Z 2006.
City Secretary
City of Grapevine, Texas
IN WITNESS WHEREOF, the above Resolution and Agreement was adopted at a
meeting of the Commissioners Court of Tarrant County on the day of
3 2006.
[6MffWnf3
Steve Raborn
County of Tarrant
Elections Administrator
2700 Premier Street
Fort Worth, Texas 76111
817-831-6480
9/6/200610:44 AM
• Vandergriff,
• Judge
Tarrant
• Commissioners Coul
Linda Huff
City of Grapevine
City Secretary
200 South Main Street
Grapevine, Texas 76099
817-410-3182
TARRANT COUNTY COMMISSIONERS COURd
'T
RESOLUTION CALLING FOR JOINT ELEC IOJ
WITH THE CITY OF ■
WHEREAS, on Tuesday, November 7, 2006, Tarrant County is required to
conduct a General and Special Election; and
WHEREAS, the City of Grapevine will hold a 413 Sales and Use Tax Election and
Crime Control and Prevention District Election; and
WHEREAS, it is desirable that said elections be held jointly by the City of
Grapevine and Tarrant County;
NOW, THEREFORE, BE IT HEREBY RESOLVED that we, the Commissioners
Court of Tarrant County, will hold the Election jointly with the City of Grapevine,
pursuant to Section 271.002 of the Texas Election Code.
MOTION was made by
seconded by
above and foregoing, be adopted.
AYES:
NOES:
WE$
, that the Resolution,
The above Resolution was voted on at a regular meeting that the Commissioners Court
of Tarrant County held on the day of ,2006.
TOM VANDERGRIFF, TARRANT COUNTY JUDGE
TARRANT COUNTY COMMISSIONERS COURT
ATTEST:
TARRANT COUNTY COMMISSIONERS COURT
9/6/200610:44 AM 7
TAR NT COUNTY EARLY VOTING
(VOTACION TEMPRANO DEL CONDADO DE TARRAN7)
NOVEMBER 7, 2006 - GENERAL AND SPECIAL JOINT ELECTIONS
(7 DE NOVIEMBRE DEL 2006 - ELECCiONES GENERALES Y ESPECIALES ADJUNTAS)
EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS
(DIAS Y HORAS DE VOTACION TEMPRANO POR APARICION PERSONAL)
October (oorubre) 23 - 27 Monday - Friday (Lunen - Viemes) 8:00 a.m. - 5:00 p.m.
October (OU bre) 28 Saturday (sebado) 7:00 a.m. - 7:00 p.m.
October (octubre) 29 Sunday (Domingo) 11:00 a.m. - 4:00 p.m.
October (ootobre) 30 - 31 Monday - Tuesday (Lune- Metes) 7:00 a.m. - 7:00 p.m.
November (Noliembre)1 - 3 Wednesday - Friday (Miircoies- viemes) 7:00 a.m. - 7:00 p.m.
L*1*11 A LOU O
EARLY VOTING BY MAIL
(VOTACION TEMPRANO POR CORREO)
TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL
TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-8683
(PARA RECIBIR UNA APLICACION PARA SOLETA O PARA MAS INFORMAC16N LLAMAR
AL ADMINISTRADOR DE ELECC/ONES DEL CONDADO DE TARRANT: 817- 831-8683)
Applications for a ballot by mail may be submitted between September 8, 2006, and October 31, 2006
with one of the following requirements:(Aplicaciones pare uno boleta porcorreopueden sersometidas entree/ 8 deSeptiembre
del 2006, y 31 de Octubre del 2006, con uno de los siguientes requisitos.)
1. Age of voter is 65 or over on Election Day. (Eded del votante as 65 0 m8s e! Dia de Elecci6n.)
2. Voter Is disabled. (Votante esta incapacitado.)
For #1 or #2, the ballot must be mailed to the voter registration residence address/mailing address or
to a hospital, nursing home/long-term care facility, retirement center or address of a relative. The
relationship of the relative must be Indicated. (Para #1 o #2 la boleta Bebe serenviada a la direcclon residencialldireccibn de
correo de registro de votante o 8 un hospital, clinica para convalecientes b ancianoslfacilidad de cuidado de t6rmino tango, centro de jubilaci6n o
direccibn de On panente. Debe indican et parentesco del panente.)
3. Voter is confined in jail - ballot must be mailed to the jail or address of a relative. (Votante esta
encarcelado - boleta dobe ser enviada d la cartel o a la direccibn de un panente.)
4- Voter expects to be out of the county on Election Day and during the regular hours for
conducting early voting - ballot must be mailed to an address outside the county. (Votante espera
ester afuers del condado at Die de Eleccibn y durante las horas regulates de conducir Votacidn temprano - boleta Bebe serenviada a
una direccibn afuera del condado.)
Applications must be received at the following address
NO LATER THAN TUESDAY, -OCTOBER 31, 2006.
(Aplicaciones deben ser recibidas Por correo a to dimcdOn si uig este NO MAS TARDAR DEL MARTES, 31 DE OCTUBRE DEL 2006)
STEVE RABORN, EARLY VOTING CLERK
• • BOX 961011
FORT f-0011
FOR VOTERS WITH ONSET OF AN ILLNESS ON OR AFTER OCTOBER 3Q, 2008, EMERGENCY &4LL0T APPLICATIONS MUST 8E RETURNED NO LATER IRAN O rm,
ELECTION DAV, AT TME ELECTIONS CENTER, 2700 PREMIER ST., FORT WORTH, TX 76111 (SEC. 102.001, TEXAS ELECTION CODE.) (PARA vOTAN7E5 coN
PRINGPIOS DE UNAfNFERMEDAO EN 0 DESpVES DEL 30 DE OCTUBRE DEL 2006, APLIGACIONES PARI aOLETA DE EMERGENCU DERE SER REGAESADA NO At45 7ARDAR DE US S PM, EL DfA
DE LEGION EN EL CENTRO DE ELECGONES, 2700 PRF.0, ST., FORT WORTH, 7iC76111 (SEC. 102 001, COLVGO OE ELECCi6N OE TEJAS.)
Revised 09/02/2006 1:52:46 PM
November 7, 2006 - General and Special Joint Elections
7 de Novtembre de/ 1006 - Elections General y Especial Adjunlas
Temporary Locations with Special Days and Hours
(Casetas Temporales con dlas y horas espeelales)
October (ocmbre) 23 — 24 Monday - Tuesday
Full Voting Schedule at the Following Locations
Tarrant County College Northeast Campus
Texas Wesleyan University
(Votacl6n
Completa en las siguientes casetas)
828 Harwood Road
1 108 South Collard Street
1. MAIN EARLY VOTING SITE,
11.
Grapevine Community Activities Center
21.
Northwest Sheriffs Patrol
Tarrant County Elections Center
5301 Campus Drive
1175 Municipal Way
Fort Worth, Texas 76119
6651 lake Worth Boulevard
2700 Premier Street
Grapmric, Texas 76051
Lake Worth, Texas 76135
Fort Worth, Texas 76111
*Limited and Emergency ballots at
12.
Grim Sub -Courthouse
22.
Sherrod Elementary School
this location
3212 Miller Avenue
2626 Lincoln Drive
Fort Worth, Texas 76119
Arlington, Texas 76006
2. Tarrant County Annex
600 West Weatherford Street
13.
Haltom Recreation Center
23.
Sonny and Nance Allegra Elementary
Fort Worth, Texas 76102
4839 Broadway Avenue
701 Tierra Vista Way
Haltom City, Texas 76117
Fort Worth, Texas 76131
3. Arlington City Flail
101 West Abrams Street
14,
Hand ley-Meadowbrook Community
24.
Southlake Town Hill
Arlington, Texas 76017
Center
1400 Main Street
6201 Beaty Street
Southlake, Texas 76092
4. Azle Public Library
Fort Worth, Texas 76112
609 Southeast Parkway
25.
South Service Center
Azle, Texas 76020
15.
Hurst Recreation Center
1100 SW Green Oaks Boulevard
700 Mary Drive
Arlington, Texas 76017
5. Benbrook YMCA
Hurst, Texas 76053
1899 Winston Road
26,
Southside Community Center
Benbrook, Texas 76126
16.
Keller Town Hall
959 East Rosedaic Street
1100 Bear Creek Parkway
Fort Worth, Texas 76104
6. Bob Duncan Center
Keller, Texas 76248
2800 South Center Street
27.
Southwest Sub -Courthouse
Arlington, Texas 76014
17.
Mahaney Community Center
6551 Granbury Road
6800 Forest Hill Drive
Fort Worth, Texas 76133
7. Como Elementary School
Forest Hill, Texas 76140
4000 Home Street
28,
Starrett Elementary Schoo�
Fort Worth, Texas 76107
18,
Mansfield Suh-Courtbouse
2675 Fairmont Drive
1100 East Broad Street
Grand Prairie, Texas 75052
8. Crowley Community Center
Mansfield, Texas 76063
900 East Glendale Street
29.
White Settlement Recreation Center
Crowley, Texas 76036
19.
North Richland Hills Recreation
8213 White Settlement Road
Center
White Settlement, Texas 76108
9, Diamond HIIVJarvis Library
6720 Northeast Loop 820
1300 Northeast 35th Street
North Richland Hills, Texas 76180
30.
Worth Heights Community Center
Fon Worth, Texas 76106
3551 New York Avenue
20.
Northeast Sub -Courthouse
Fort Worth, Texas 76110
10. Euless Public Library
645 Grapevine Highway
201 North Eclat Drive
Hurst, Texas 76054
Euless, Texas 76039
Temporary Locations with Special Days and Hours
(Casetas Temporales con dlas y horas espeelales)
October (ocmbre) 23 — 24 Monday - Tuesday
(Lanrr-Marred 7:00 a.m. - 7:00 p.m.
Tarrant County College Northeast Campus
Texas Wesleyan University
Technology & Arts Building NTAB Foyer
Brown -Lupton Student Center
828 Harwood Road
1 108 South Collard Street
Hurst, Texas 76054
Fort Worth, Texas 76105
Tarrant County College South Campus
Texas Christian University
Student Center Rm. SSTU 1112
Daniel Meyer Coliseum
5301 Campus Drive
3500 Bellaire Drive N.
Fort Worth, Texas 76119
Fort Worth, Texas 76129
October toeranre) 26 — 27 Thursday - Friday (aw-Vrrmes) 7:00 a.m. - 7:00 p.m.
Tarrant County College Northwest Campus Southwest Baptist Theological Seminary
R'STU 1305 John Naylor Student Activities Center
4801 Marine Creek Parkway 1900 West Boyce Avenue
Fort Worth, Texas 76179 Fort Worth, Texas 76115
Tarrant County College Southeast Campus University of Texas in Arlington
North Ballroom Student Center
2100 Southeast Parkway 300 W. I" Street
Arlington, Texas 76002 Arlington, Texas 76013
UNT-Health Science Center in Fort Worth
Building A
3500 Camp Bowie Boulevard
Fort Worth, Texas 76107
UNOFFICIAL
Possible • Day Polling Locations for General Election — November 7, 2006 (as of 6105106)
Precincts in the City of Grapevine
Precincts at Location Election Day Polling Location
3038,3469 Timberline Elementary School World of Learning, 3100
3220 Timberline Drive Timberline Dr., is normal
Grapevine, Texas 76051 site, not available in '05.
3039 Lonesome Dove Baptist Church
2380 Lonesome Dove Avenue
Southlake, Texas 76092
3114 Grapevine Community Activities Center
1175 Municipal Way
Grapevine, Texas 76051
3336,3457-nv
Precinct 3336 not in
Grapevine,
Metroplex Chapel
601 East Airport Freeway
Euless, Texas 76039
3361,3321 St. Francis Catholic Church
861- Wildwood Lane
Grapevine, Texas 76051 -
3396,3566-nv Grapevine Elementary School
1801 Hall -Johnson Road
Grapevine, Texas 76051
3470,3559 Christ Our King Church
2221 East Southlake Boulevard
Southlake, Texas 76092
3530,3385 Heritage Elementary School
4500 Heritage Avenue
Grapevine, Texas 76051
3542,3035,3384 Grapevine Church of Christ
525 Park Boulevard North
Grapevine, Texas 76051