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HomeMy WebLinkAboutItem 20 - MinutesPASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2006. Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of September, 2006 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Sharron Spencer Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 09/05/06 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Spencer, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2006. ATTEST: Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of September, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PRESENTATION CERTIFICATE OF ACHIEVEMENT FAITH CHRISTIAN ACADEMY Mayor Tate presented a Certificate of Achievement to Faith Christian Academy for being awarded the 3A Overall School State Championship Title by the Texas Association of Private and Parochial Schools. The school was recognized for outstanding performance in academics, art competition, athletic team performances and individual performances. Campus Pastor Jon Brooks and Athletic Director Kris Hogan received the award on behalf of Faith Christian Academy. --�• � 110 Mayor Tate declared the public hearing open. 09/05/06 City Manager Bruno Rumbelow presented the proposed budget for Fiscal Year 2006-2007 (FY2007) noting the budget proposal responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. Mr. Rumbelow stated the budget has been prepared with the goals in mind of addressing needs to place the City in a sound financial footing; addressing the classification and pay plan issues; and, implementing a strategic economic development plan while continuing to provide essential services for citizens. Mr. Rumbelow stated the service levels would remain consistent and there would not be any increase in utility rates. He stated that the proposed tax rate for FY2007 is $0.3625 per $100.00 valuation. Mr. Rumbelow noted that the budget includes funding for pa raises for employees with a 2.65% pay scale adjustment to keep our pay scales at the 50 percentile; 3% pay increases for eligible employees on the merit pay plan; and, 5% for eligible employees on the public safety step plan. The funding level is in keeping with the City's strategic plan for improving recruitment and retention of employees. The budget includes fund expenditures in the following amounts: General Fund Utility Enterprise Fund Debt Service Fund Convention & Visitors Bureau Fund Lake Enterprise Fund General Government Capital Projects Fund Permanent Street Maintenance Fund General Permanent Capital Maintenance Fund Utility Permanent Capital Maintenance Fund Stormwater Drainage Fund Lake Parks Fund Water and Wastewater Capital Projects Fund $45,692,744 19,438,244 12,616,173 10,094,070 2,960,217 11,100,270 1,170,000 629,175 1,729,281 1,854,884 645,147 6,225,402 Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak and there was no correspondence to report. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to close the public hearing prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart City Manager Rumbelow stated that the budget and tax rate would be considered at a special meeting on September 12, 2006 at 5:00 p.m. 011 r 11160111 1• ITEM 3. ORDINANCE ABANDON UTILITY EASEMENT, GRAPEVINE LAKE ESTATES Deputy Director of Public Works Stan Laster recommended approval of an ordinance abandoning a five-foot wide utility easement abutting the rear (east) property line of Lots 4 and 5, Block 4, Grapevine Lake Estates. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to adopt the ordinance as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ORDINANCE NO. 2006-58 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A UTILITY EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Parks & Recreation Director Doug Evans recommended approval of the appointment of Ms. Diana Siminski, 3804 Shady Meadow Drive, as the student ex -officio member of the Parks & Recreation Advisory Board for a period of two years. Mr. Evans reported there currently was not a school board liaison on the Parks & Recreation Advisory Board as the Code provides that the liaison must reside in Grapevine and all current school board members reside in Colleyville. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who 3 09/05/06 wished to remove an item from the consent agenda for full discussion. City Secretary Huff removed Item 11 Consideration of Minutes from the Consent Agenda. Item 5. Resolution Authorize Purchase of Benches and Trash Containers Parks & Recreation Director recommended approval of a resolution authorizing the purchase of benches and trash containers for Main Street from Paul E. Allen Company, Inc., as the sole source provider, in an amount not to exceed $25,980.00. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 6. Adopt -A -Park Agreement, Harris Familv Parks & Recreation Director recommended approval of an Adopt -A -Park agreement with the Harris Family for the shoreline near Meadowmere Park from the east side of the slough to Labrador Bay near Lakeview Park. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 7. Resolution Authorize Interlocal Purchasing Cooperative Agreement City of Frisco Administrative Services Director recommended approval of a resolution authorizing an Interlocal Purchasing Cooperative Agreement with the City of Frisco. 0 Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2006-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF FRISCO, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Interlocal Purchasing Cooperative Agreement, City of Keller Administrative Services Director recommended approval of a resolution authorizing an Interlocal Purchasing Cooperative Agreement with the City of Keller. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF KELLER, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Declaring SHI-Government Solutions Company Sole Source for Software Licenses Assistant City Manager recommended approval of a resolution declaring SHI-Government Solutions Company a sole source provider for the purchase of a service and maintenance contract covering various software licenses in an amount not to exceed $22,772.23. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: +1 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2006-57 A W A A i. A A A Mir _41101 il 6"A ,@Tef ,:41F EFFECTIVE DATE Item 10. Authorize Annual Contract, Pavement Marking and Striping Services Public Works Director recommended approval of an annual contract for purchase of pavement marking and striping services on an as needed basis. Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 11. Consideration of Minutes City Secretary Huff removed this Item from the consent agenda Ms, Huff recommended approval of the minutes of the August 14, 2006 City Council meetings as published. City Secretary Huff stated the Executive Session Minutes of the August 15, 2006 should be amended to reflect that Council Member Freed was present. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended with the amendment prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: A 11167=7 "I. Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2006. ATTEST: Linda Huff City Secretary M William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 12th day of September, 2006 at 5:00 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary MUNIUMMEM Mayor Pro Tem Ware called the special meeting to order at 5:01 p.m. City Manager Bruno Rumbelow requested approval of an ordinance adopting Fiscal Year 2006-2007 Budget as presented during the budget workshop held on August 14, 2006 and public hearing on September 5, 2006. He stated the budget for Fiscal Year 2006-2007 was as presented during the public hearing. Mr. Rumbelow noted that the budget includes funding for pay raises for employees with a 2.65% pay scale adjustment to keep our pay scales at the 50th percentile; 3% pay increase for eligible employees on the merit pay plan and 5% for eligible employees on the public safety step plan. The funding level is in keeping with the City's strategic plan for improving recruitment and retention of employees. The general fund budget is $45,692,744.00 with a tax rate proposed at $0.3625 cents per $100.00 valuation. Council Member Freed, seconded by Council Member Johnson, offered a motion to adopt the ordinance approving Fiscal Year 2006-2007 Budget as presented. The motion prevailed by the following vote: 09/12/06 Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate ORDINANCE NO. 2006-59 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007; PROVIDING FOR INTRA- AND INTER- DEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE City Manager Rumbelow requested approval of an ordinance setting the Fiscal Year 2006- 2007 ad valorem tax rate at $0.3625 per $100.00 valuation apportioned as follows: General Fund, a tax rate of $0.115018 per $100.00 value and Debt Service, a tax rate of $0.247482 per $100.00 value. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adopt the ordinance as presented setting the ad valorem tax rate at $0.3625 per $100.00 valuation. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2006; LEVYING TAXES FOR THE TAX YEAR 2006 TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Council Member Freed, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 5:05 p.m. The motion prevailed by the following vote: K 09/12/06 Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2006. ATTEST: Linda Huff City Secretary 3 William D. Tate Mayor