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HomeMy WebLinkAbout2021-06-01 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 1, 2021 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:45 p.m. Dinner - City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting - City Council Chambers 7:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:15 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Fire (2627 Briarwood Drive), Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Paul Slechta CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or City Council June 1, 2021 Page 2 upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 4. Consider Ordinance No. 2021-019 appropriating funds for a 2% Market Adjustment for all City employees effective July 4, 2021, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider Resolution No. 2021-006 denying the Distribution Cost Recovery rate increase application proposed by Oncor. City Manager recommends approval. 6. Consider Resolution No. 2021-007 providing notice of intent to issue City of Grapevine, Texas combination tax and revenue Certificates of Obligation. Chief Financial Officer recommends approval. 7. Consider Ordinance No. 2021-020 reappointing Judge Alan Wayland as the City's Municipal Court Judge for another two-year term beginning May 1, 2021. Chief Financial Officer recommends approval. 8. Consider the contract to appoint Eric Ransleben as Second Alternate Municipal Court Judge to substitute in the temporary absence of the presiding Municipal Court Judge and the First Alternate Judge. Chief Financial Officer recommends approval. 9. Consider a three-year contract for insurance consultant services for group health benefits with McGriff Insurance Services, Inc. Chief Financial Officer recommends approval. 10. Consider the renewal of a contract for safety consultant services with Commercial Risk Services, Inc. for City wide safety program. Chief Financial Officer and Public Works Director recommend approval. 11. Consider the purchase of Trend Micro Antivirus and Malware Protection from SHI Government Solutions, Inc. Chief Technology Officer recommends approval. City Council June 1, 2021 Page 3 12. Consider approving a Master Interlocal Agreement with Dallas County for the purpose of transportation improvements on roads inside Dallas County. Public Works Director recommends approval. 13. Consider a contract for office furniture and workstation panels from Vari Sales Corporation. Public Works Director recommends approval. 14. Consider a contract for carpet and tile flooring services from RCS Flooring Servicers, LLC. Public Works Director recommends approval. 15. Consider a contract for elevator maintenance services with ThyssenKrupp Elevator Corporation. Public Works Director recommends approval. 16. Consider the purchase of a three-yard concrete mixer from Mini-Mixer, LLC. Public Works Director recommends approval. 17. Consider the minutes of the May 18, 2021 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on May 28, 2021 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of June, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Butler Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:16 p.m. EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Fire (2627 Briarwood Drive), Public Works, and the 185 acres), pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. City Council June 1, 2021 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 7:19 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested Council approve the sell, for residential use, of former fire station site no. 3, at 2627 Briarwood Drive to Mr. Russell Towery for $380,000 and authorize the City Manager to execute all necessary documents and take all other necessary action. Motion was made to approve the sell, for residential use, of former fire station site no. 3, at 2627 Briarwood Drive to Mr. Russell Towery for $380,000 and authorize the City Manager to execute all necessary documents and take all other necessary action. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 2. Invocation and Pledge of Allegiance Council Member Paul Slechta delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments No one requested to speak during Citizen Comments. NEW BUSINESS Item 4. Consider Ordinance No. 2021-019 appropriating funds for a 2% Market Adjustment for all City employees effective July 4, 2021, and take any necessary action. Chief Financial Officer Greg Jordan presented this item to Council. In order to maintain employee compensation at the 50th percentile of the market position, staff recommended a 2% market adjustment for all City employees for a prorated cost for the remaining months in the fiscal year of $218,585. Motion was made to approve Ordinance No. 2021-019 appropriating funds for a 2% Market Adjustment for all City employees effective July 4, 2021. Motion: Rogers Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 1, 2021 Page 3 ORDINANCE NO. 2021-019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED BUDGET FOR THE FISCAL YEAR ENDING IN 2021; PROVIDING FOR THE INCREASE IN ESTIMATED RECEIPTS AND APPROPRIATIONS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Rogers requested Item No. 6 be removed from the consent agenda. This item was considered following the remaining consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider Resolution No. 2021-006 denying the Distribution Cost Recovery rate increase application proposed by Oncor. City Manager Rumbelow recommended approval of the resolution to deny the Distribution Cost Recovery rate to allow the City to join with the Steering Committee of cities served by Oncor to allow time to evaluate Oncor’s Application for Approval of a Distribution Cost Recovery Factor. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 RESOLUTION NO. 2021-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS FINDING THAT ONCOR ELECTRIC DELIVERY COMPANY LLC’S APPLICATION FOR APPROVAL TO AMEND ITS DISTRIBUTION COST RECOVERY FACTOR TO INCREASE DISTRIBUTION RATES WITHIN THE CITY SHOULD BE DENIED; AUTHORIZING PARTICIPATION WITH OCSC; AUTHORIZING THE HIRING OF LEGAL COUNSEL AND CONSULTING SERVICES; City Council June 1, 2021 Page 4 FINDING THAT THE CITY’S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL Item 7. Consider Ordinance No. 2021-020 reappointing Judge Alan Wayland as the City's Municipal Court Judge for another two-year term beginning May 1, 2021. Chief Financial Officer Jordan recommended approving Municipal Court Judge Alan Wayland for a two-year term to begin on May 1, 2021. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021-020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REAPPOINTING JUDGE ALAN WAYLAND AS THE MUNICIPAL COURT JUDGE FOR A TWO (2) YEAR TERM; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider the contract to appoint Eric Ransleben as Second Alternate Municipal Court Judge to substitute in the temporary absence of the presiding Municipal Court Judge and the First Alternate Judge. Chief Financial Officer Jordan recommended approval of the appointment of Eric Ransleben as the Second Alternate Municipal Court Judge. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 9. Consider a three-year contract for insurance consultant services for group health benefits with McGriff Insurance Services, Inc. City Council June 1, 2021 Page 5 Chief Financial Officer Jordan recommended approval of the contract for insurance consultant services for an amount not to exceed $50,0000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 10. Consider the renewal of a contract for safety consultant services with Commercial Risk Services, Inc. for City wide safety program. Chief Financial Officer Jordan and Public Works Director Bryan Beck recommended approval of the contract for safety consultant services for an amount not to exceed $36,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 11. Consider the purchase of Trend Micro Antivirus and Malware Protection from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the purchase of Trend Micro Antivirus and Malware protection software maintenance for an amount not to exceed $16,648. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 12. Consider approving a Master Interlocal Agreement with Dallas County for the purpose of transportation improvements on roads inside Dallas County. Public Works Director Beck recommended approval of the Master Interlocal Agreement with Dallas County to allow the County and City to partner on any road or bridge projects that may be needed in the future. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council June 1, 2021 Page 6 Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 13. Consider a contract for office furniture and workstation panels from Vari Sales Corporation. Public Works Director Beck recommended approval of the purchase of office furniture and workstation panels for an annual estimated amount of $55,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 14. Consider a contract for carpet and tile flooring services from RCS Flooring Servicers, LLC. Public Works Director Beck recommended approval of the contract for carpet and tile replacement repair for City facilities in an estimated amount of $55,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 15. Consider a contract for elevator maintenance services with ThyssenKrupp Elevator Corporation. Public Works Director Beck recommended approval of the annual contract for elevator maintenance services for elevators in City facilities for an estimated amount of $36,788. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 1, 2021 Page 7 Item 16. Consider the purchase of a three-yard concrete mixer from Mini-Mixer, LLC. Public Works Director Beck recommended approval of the purchase of a concrete mixer for a total amount not to exceed $34,650. Funding for this purchase comes from proceeds from the sale of a volumetric concrete truck that was authorized for auction on April 6, 2021. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 17. Consider the minutes of the May 18, 2021 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council considered Item No. 6 next. Item 6. Consider Resolution No. 2021-007 providing notice of intent to issue City of Grapevine, Texas combination tax and revenue Certificates of Obligation. Chief Financial Officer Jordan recommended approval of the resolution to provide formal notice of an intent to issue bonds for the purpose of reimbursing expenses with the Dallas Road project as well as other street projects and other capital expenditures. Chief Financial Officer Jordan and City Manager Rumbelow answered questions from Council. Motion was made to approve Resolution No. 2021-007 providing notice of intent to issue City of Grapevine, Texas combination tax and revenue Certificates of Obligation, stipulating that staff would provide Council with a detailed list of the projects included in this issuance. Motion: Rogers Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 1, 2021 Page 8 RESOLUTION NO. 2021-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; APPROVING THE PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT AND A NOTICE OF SALE; PROVIDING FOR THE EFFECTIVE DATE THEREOF; AND EXPRESSING INTENT TO REIMBURSE EXPENDITURES TO BE INCURRED ADJOURNMENT Motion was made to adjourn the meeting at 7:37 p.m. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of June, 2021. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary