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HomeMy WebLinkAbout2012-02-21 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 21, 2012 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. ECOtality to present a grant program funded by the U. S. Department of Energy to collect and analyze data for an Electric Vehicle Pilot Program. 2. Police Department update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 17th day of February, 2012 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 21st day of February, 2012 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:19 p.m. ITEM 1. DISCUSS ELECTRIC VEHICLE PILOT PROGRAM Mr. Dave Aasheim, representing ECOtality, presented a United States Department of Energy grant funded program to install Electric Vehicle Charging Stations at two locations in Grapevine—Jenkins and Worth Street parking lot and at the proposed Train Station parking lot. He stated it would be a one year program at no cost to the City. The program would be evaluated at year end as to whether or not to continue the program at the City's expense. There was no action taken by the City Council. ITEM 2. POLICE DEPARTMENT UPDATE Police Chief Eddie Salame presented the Police Department's Annual Report stating that it would be available on the City's website and updated as necessary to keep community members informed and involved with the Police Department. He noted that the Department's emblem is being changed and that the Police vehicles will change to black and white to be more standardized with surrounding communities. He also reviewed the following topics: additional traffic enforcement, technology improvements, possible cameras on Main Street and in the parks, replacing the outdated radio system and an 02/21/12 automated license plate reader to assist with crime. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of March, 2012. APPROVED: 453S5g- William D. Tate Mayor ATTEST: • , giltrzAn, J C. Brown City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 21, 2012 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 17th day of February, 2012 at 5:00 p.m. • Lind. Huff /Or City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 21st day of February, 2012 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. RECESS AND RECONVENE Mayor Tate announced that the City Council had recessed the Executive Session to conduct the Regular City Council meeting. All members of the City Council were present with the exception of Council Member Sharron Spencer. Mayor Tate announced that the City Council would reconvene in the City Council Conference Room to continue the Executive Session. Upon reconvening in open session in the Council Chambers, all members of the City Council were present except Council Member Spencer. Mayor Tate asked if there was any 02/21/12 action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. ADJOURNMENT Council Member Coy, seconded by Council Member Lease,offered a motion to adjourn the meeting at 9:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of March, 2012. APPROVED: L2-- William D. Tate Mayor ATTEST: qiJod . Brown City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 21, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Beth Tiggelaar PRESENTATION 1. Police Chief Eddie Salame to present a plaque from the City of Lyford to Mayor Tate in appreciation of the vehicles and equipment donated by the Grapevine Police Department to the City of Lyford Police Department. 2. Mayor Tate to present a proclamation declaring the month of March as Women Veterans Month in tribute to the immeasurable contributions that women in the military have made to this nation. JOINT PUBLIC HEARINGS 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU12-01 filed by(Tint World)for property located at 1231 William D. Tate Avenue #100 requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-46 for automotive repair (window tinting, audio, detailing and alarm). The subject property is zoned "CC" Community Commercial District Regulations. 4. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU12-02 filed by Main Street Bread Baking Company requesting a conditional use permit for a commercial bakery. The subject property is located at 316 South Barton Street and zoned "CBD" Central Business District. 5. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU12-03 filed by Ohlook Performing Arts Center requesting a conditional use permit for a theatrical center and classes on property located at 1631 West Northwest Highway. The subject property is zoned "SP" Site Plan. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 17th day of February, 2012 at 5:00 p.m. i • Lind. Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 21, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 6. Consider award of a contract to David C. Baldwin for the design of the Median Landscaping on State Highway 26 and take any necessary action. 7. Consider appropriating funds from the Stormwater Utility Fund Balance for the design and construction of drainage channel repairs/improvements in Denton Creek and in Port America Place and take any necessary action. 8. Consider award of Bid 375-2012 City Website, Content Development and Management Services to Civic Plus and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider a resolution suspending Atmos Mid-Tex's proposed March 6, 2012 effective date for a rate increase. Assistant City Manager recommends approval. 10. Consider renewal of the Baseball Field Material Annual Contract with Master Turf Products and Services, Inc. Parks & Recreation Director recommends approval. 11. Consider a resolution authorizing an Interlocal Purchasing Agreement with the City of Arlington for various goods and services commonly utilized by both entities. Administrative Services Director recommends approval. 12. Consider a resolution authorizing an Interlocal Purchasing Agreement with Collin County for various goods and services commonly utilized by both entities. Administrative Services Director recommends approval. 13. Consider renewal of an Interlocal Agreement with the cities of Colleyville, Southlake and Keller for the Metroport Teen Court Program. Administrative Services Director recommends approval. 14. Consider a resolution authorizing the purchase of chairs for the Convention Center from Vireo Mfg. Corporation through an established cooperative agreement with U. S. Communities. Convention &Visitors Bureau Director recommends approval. 15. Consider authorizing the purchase of fertilizer from BWI Companies, Inc. for the Grapevine Municipal Golf Course. Administrative Services Director recommends approval. 16. Consider renewal of the Lamps and Lighting Products Annual Contract with Voss Lighting. Public Works Director recommends approval. 17. Consider approval of the Pool Maintenance Service Annual Contract with Aloha Pool Service with four, one-year renewal options. Parks & Recreation Director recommends approval. 18. Consider a resolution authorizing the purchase of Stalker radar units from Applied Concepts, Incorporated through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGACBuy). Police Chief recommends approval. 19. Consider renewal of the Micro-Surfacing and Slurry Seal Services Annual Contract with Viking Construction, Inc. through an Interlocal Agreement with the City of Euless. Public Works Director recommends approval. 20. Consider a resolution declaring certain property as surplus property and authorizing the sale through public auction. Administrative Services Director recommends approval. 21. Consider authorizing the purchase of VMware Software and licensing support for the Information Technology Department from Parity Consultants. City Manager recommends approval. 22. Consider the minutes of the February 7, 2012 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 23. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU12-01 (Tint World)and a subsequent ordinance, if applicable. 24. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU12-02 (Main Street Bread Baking Company) and a subsequent ordinance, if applicable. 25. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU12-03 (Ohlook Performing Arts Center) and a subsequent ordinance, if applicable. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 17th day of February, 2012 at 5:00 p.m. c4-et‹ ,71tb/ Linda Huff City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, FEBRUARY 21, 2012 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the February 21, 2012 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 17th day of February, 2012 at 5:00 p.m. Linda Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 21, 2012 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU12-01 (Tint World) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU12-02 (Main Street Bread Baking Company) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU12-03 (Ohlook Performing Arts Center) and make a recommendation to the City Council. 4. Discuss possible amendments to Appendix "D", Section 22 "R-MF" Multifamily District Regulations and take any necessary action. CONSIDERATION OF MINUTES 5. Consider the minutes of the January 17, 2012 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 17th day of February, 2012 at 5:00 p.m. L d Huff z City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 21st day of February, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Elaine Martin Alternate constituting a quorum, with Alternate Wayne Szot absent, with the following members of the City Staff: Bruno Rumbelow City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Tiggelaar delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, PLAQUE FROM LYFORD, TEXAS 02/21/12 Police Chief Eddie Salame presented a plaque to Mayor Tate and the City of Grapevine as a token of the City of Lyford's appreciation for the vehicles and equipment donated by the Grapevine Police Department to the Lyford Police Department. ITEM 2. PRESENTATION, PROCLAMATION, WOMEN VETERANS MONTH Mayor Tate presented a proclamation to Ms. Stacy Keyte declaring the month of March as Women Veterans Month in tribute to the immeasurable contributions that women in the military have made to this nation. ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-01 TINT WORLD Mayor Tate declared the public hearing open. Planner Albert Triplett stated that Conditional Use Application CU12-01 had been filed by Tint World for property located at 1231 William D. Tate Avenue #100 requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-46 for automotive repair including window tinting, audio, detailing and alarm. The subject property is zoned "CC" Community Commercial District Regulations. Mr. Rodney Theil requested favorable consideration of the application. Questions from the City Council and the Planning & Zoning Commission centered on the operations of the proposed business and the possible noise that would be generated by the business. Mr. Theil stated that the door to the work area would remain closed when testing alarms and would be open the rest of the time, as the work area would not be air conditioned. He stated that the outdoor area would only be used for drying the vehicles after detailing and as a pick up area for the customers. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of opposition. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer 2 02/21/12 ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-02 MAIN STREET BREAD BAKING COMPANY Mayor Tate declared the public hearing open. Planner Triplett reported that Conditional Use Application CU12-02 had been filed by Main Street Bread Baking Company requesting a conditional use permit for a commercial bakery. The subject property is located at 316 South Barton Street and zoned "CBD" Central Business District. The subject site will be used for bread baking and cake decorating and there will be no consumption or seating area nor any items for display or sale. Parking will be provided by existing head-in spaces along Barton Street and, if necessary, the new City lot at the southeast corner of West Texas Street and Church Street. Ms. Jennifer Alford requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of support. Commissioner Fry, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-03 OHLOOK PERFORMING ARTS CENTER Mayor Tate declared the public hearing open. Planner Triplett reported that Conditional Use Application CU12-03 had been filed by Ohlook Performing Arts Center requesting a conditional use permit for a theatrical center and classes on property located at 1631 West Northwest Highway. The subject property is zoned "SP"Site Plan. The applicant proposes to utilize a 2,300-square foot area within an existing shopping center for the performances and classrooms. Adequate parking exists throughout the shopping center to accommodate the existing uses and the proposed use. 3 02/21/12 Ms. Elizabeth van Amerongen requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Mayor Pro Tern Wilbanks, seconded by Council Member Coy,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 5A. CITIZENS COMMENTS, MR. CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, expressed his concern relative to electric vehicles and what would be the end result and what would be best for Grapevine's citizens now and in the future. He also stated his opposition to selling City property. ITEM 6. AWARD CONTRACT, DESIGN OF MEDIAN LANDSCAPING, STATE HIGHWAY 26 Parks & Recreation Director Doug Evans recommended approval of the award of a contract to David C. Baldwin for the design of the Median Landscaping on State Highway 26 from Pool Road, east to the Blooming Colors Nursery. Construction of the widening of State Highway 26 is taking place with an estimated completion date of January 2013. The construction project includes medians. The proposed contract for $55,000.00 with David C. Baldwin is for the landscape design of the medians utilizing low maintenance, low water requirement landscaping. 4 02/21/12 Council Member Stewart, seconded by Council Member Coy, offered a motion to approve the contract. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 7. APPROVE STORMWATER UTILITY FUND BALANCE, DESIGN AND CONSTRUCTION, DRAINAGE CHANNEL REPAIRS/IMPROVEMENTS, DENTON CREEK AND PORT AMERICA PLACE Public Works Director Stan Laster recommended approval of appropriating funds from the Stormwater Utility Fund Balance for the design and construction of drainage channel repairs/improvements in Denton Creek and in Port America Place. He reviewed the proposed improvements that can be initiated over the coming months. Mr. Laster requested that the necessary funds for Denton Creek repairs and the Port America Place Channel improvements be appropriated in the amount of$771,310.00. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 8. AWARD BID 375-2012 CITY WEBSITE, CONTENT DEVELOPMENT AND MANAGEMENT SERVICES Assistant Information Technology Manager Loan Phan-Franco recommended approval of the award of Bid 375-2012 City Website, Content Development and Management Services to Civic Plus in the amount of$48,093.00 to redevelop the City's website. The goal in the redesign is to incorporate a design with intuitive navigation and to provide easier access to information and services that the City provides. By partnering with Civic Plus, the City will receive unlimited upgrades, 24 x 7 continuous support and a redesign of the City website every four years, if the contract is renewed. The content management system (CMS)will be user friendly and include easy to update calendars and integration into social networks such as Facebook and Twitter along with many other features. The Project Development will consist of ten phases and is typically four to seven months to completion. Discussion ensued relative to Council reviewing the contract. Staff stated the approved contract would be forwarded to Council. Motion by Council Member Freed, seconded by Council Member Lease,to approve the bid as recommended prevailed by the following vote: 5 02/21/12 Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mayor Pro Tern Wilbanks removed Item 11 Resolution,Authorize Interlocal Purchasing Agreement, City of Arlington and Item 12 Resolution, Authorize Interlocal Purchasing Agreement, Collin County. Mr. Carl Young removed Item 20 Resolution, Declare Certain Property Surplus and Authorize Sale at Public Auction. Item 9. Resolution, Suspending Atmos Mid-Tex's Rate Increase Effective Date Assistant City Manager recommended approval of a resolution suspending Atmos Mid- Tex's proposed March 6, 2012 effective date for a rate increase for 90 days after the proposed effective date. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-14 A RESOLUTION OF THE CITY OF GRAPEVINE, TEXAS SUSPENDING THE MARCH 6, 2012, EFFECTIVE DATE OF ATMOS ENERGY CORP., MID-TEX DIVISION ("ATMOS MID- TEX") REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES;APPROVING COOPERATION WITH ATMOS CITIES STEERING COMMITTEE ("ACSC") AND OTHER CITIES IN THE ATMOS MID-TEX SERVICE AREA TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; REQUIRING REIMBURSEMENT OF CITIES' RATE CASE EXPENSES; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND ACSC'S LEGAL COUNSEL AND PROVIDING AN EFFECTIVE DATE 6 02/21/12 Item 10. Renew Baseball Field Material Annual Contract Parks & Recreation Director recommended approval of the renewal of the Baseball Field Material Annual Contract with Master Turf Products and Services, Inc. in the amount of $50,000.00. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 11. RESOLUTION,AUTHORIZE INTERLOCAL PURCHASING AGREEMENT, CITY OF ARLINGTON This item was discussed after Item 22. Administrative Services Director recommended approval of a resolution authorizing an Interlocal Purchasing Agreement with the City of Arlington for various goods and services commonly utilized by both entities. Mayor Pro Tern Wilbanks just wanted to be sure that the City is able to obtain the best pricing by going through the Interlocal Purchasing Agreement process with various entities. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF ARLINGTON, TEXAS AND PROVIDING AN EFFECTIVE DATE ITEM 12. RESOLUTION, AUTHORIZE INTERLOCAL PURCHASING AGREEMENT, COLLIN COUNTY This item was discussed after Item 11. 7 02/21/12 Administrative Services Director recommended approval of a resolution authorizing an Interlocal Purchasing Agreement with Collin County for various goods and services commonly utilized by both entities. Mayor Pro Tern Wilbanks just wanted to be sure that the City is able to obtain the best pricing by going through the Interlocal Purchasing Agreement process with various entities. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH COLLIN COUNTY, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 13. Renew Interlocal Agreement, Metroport Teen Court Program, Colleyville, Southlake and Keller Administrative Services Director recommended approval of the renewal of an Interlocal Agreement with the cities of Colleyville, Southlake and Keller for the Metroport Teen Court Program for a term of one year beginning October 1, 2011 through September 30, 2012. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Item 14. Resolution, Authorize Chair Purchase, Convention Center Convention &Visitors Bureau Director recommended approval of a resolution authorizing the purchase of chairs for the Convention Center from Virco Mfg. Corporation in an amount not to exceed $90,160.00 through an established cooperative agreement with U.S. Communities. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 8 02/21/12 Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHAIRS FOR THE CITY CONVENTION CENTER THROUGH AN ESTABLISHED NATIONAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Authorize Fertilizer Purchase, Grapevine Golf Course Administrative Services Director recommended approval of authorizing the purchase of fertilizer from BWI Companies, Inc. in the amount of $36,008.00 for the Grapevine Golf Course. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Item 16. Renew Lamps and Lighting Products Annual Contract Public Works Director recommended approval of the renewal of the Lamps and Lighting Products Annual Contract with Voss Lighting in an amount not to exceed $15,000.00. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Item 17. Approve Pool Maintenance Service Annual Contract Parks & Recreation Director recommended approval of the Pool Maintenance Service Annual Contract with Aloha Pool Service in the amount of$16,000.00 with four, one-year renewal options. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 9 02/21/12 Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Item 18. Resolution, Authorize Purchase Stalker Radar Units Police Chief recommended approval of a resolution authorizing the purchase of Stalker radar units from Applied Concepts, Incorporated in the amount of$22,500.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGACBuy). Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE STALKER RADAR UNITS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19. Renew Micro-Surfacing and Slurry Seal Services Annual Contract Public Works Director recommended renewal of the Micro-Surfacing and Slurry Seal Services Annual Contract with Viking Construction, Inc. in the amount of $40,000.00 through an Interlocal Agreement with the City of Euless. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 20. RESOLUTION, DECLARE CERTAIN PROPERTY SURPLUS AND AUTHORIZE SALE AT PUBLIC AUCTION This item was discussed after Item 12. Administrative Services Director recommended approval of a resolution declaring certain property as surplus property and authorizing the sale through public auction. City Manager 10 02/21/12 Rumbelow stated this is the sale of surplus property - vehicles, equipment and other property deemed surplus due to budgeted fleet replacements, equipment age or condition. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 21. Authorize Purchase VMware Software and Licensing Support City Manager recommended approval of authorizing the purchase of VMware Software and licensing support for the Information Technology Department from Parity Consultants in the amount of$43,092.00. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Item 22. Consideration of Minutes City Secretary recommended approval of the minutes of the February 7, 2012 City Council meetings as published. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-01 TINT WORLD 11 02/21/12 Development Services Director Scott Williams reported the Planning&Zoning Commission voted 4-3 for approval of Conditional Use Application CU 12-01 filed by Tint World granting a conditional use permit to amend the site plan approved by Ordinance No. 99-46 for automotive repair(window tinting, audio, detailing and alarm)on property located at 1231 William D. Tate Avenue#100. The subject property is zoned "CC"Community Commercial District Regulations. Council Member Freed, seconded by Council Member Coy, offered a motion for denial of the conditional use application. The motion for denial prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-02 MAIN STREET BREAD BAKING COMPANY Development Services Director Williams reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU12-02 filed by Main Street Bread Baking Company granting a conditional use permit for a commercial bakery. The subject property is located at 316 South Barton Street and zoned "CBD"Central Business District. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ORDINANCE NO. 2012-04 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-02 TO ALLOW FOR A COMMERCIAL BAKERY IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING 12 02/21/12 TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-03 OHLOOK PERFORMING ARTS CENTER Development Services Director Williams reported that the Planning &Zoning Commission voted 7-0 for approval of Conditional Use Application CU 12-03 filed by Ohlook Performing Arts Center granting a conditional use permit for a theatrical center and classes on property located at 1631 West Northwest Highway. The subject property is zoned "SP" Site Plan. Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ORDINANCE NO. 2012-05 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-03 TO ALLOW A THEATRICAL CENTER AND CLASSROOMS IN A DISTRICT ZONED "SP" SITE PLAN DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF 13 02/21/12 TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE RECESS AND RECONVENE Mayor Tate announced that the City Council would reconvene the Executive Session in the City Council Conference Room relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, all members of the City Council were present except Council Member Sharron Spencer. Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. ADJOURNMENT Council Member Coy, seconded by Council Member Lease,offered a motion to adjourn the meeting at 9:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of March, 2012. APPROVED: 4W55:37 William D. Tate Mayor ATTEST: 42°L(LsCqAtc7itr _ Joir . Brown City Secretary 14