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HomeMy WebLinkAbout2012-03-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MARCH 6, 2012 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Fire Department update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of March, 2012 at 5:00 p.m. r J IC. Brown City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of March, 2012 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:30 p.m. ITEM 1. FIRE DEPARTMENT UPDATE Fire Chief Steve Bass thanked the Council for their support of the department. He noted the Grapevine Fire Department has an exceptional group committed to their profession and highlighted a few of the department's accomplishments: fire boat launch, self-contained breathing apparatus replacement, defibrillator grant, vehicle signal pre-emption approval and initiation of public safety building replacement. Chief Bass gave an overview of the following topics: current facility space, potential facility remodel and replacement needs, and future equipment and staffing requests. There was no formal action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to adjourn the workshop at 6:47 p.m. The motion prevailed by the following vote: 03/06/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2012. APPROVED: 456g— William D. Tate Mayor ATTEST: d!#, .0; i Jog. Brown Cit Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 6, 2012 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. B. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property, pending or contemplated litigation and conference with employees under Sections 551.072, 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of March, 2012 at 5:00 p.m. 411111 40 41; J•• . Brown Cit ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of March, 2012 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:48 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. (B) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. RECESS AND RECONVENE 03/06/12 Mayor Tate announced that the City Council had recessed the Executive Session to conduct the Regular City Council meeting. All members of the City Council were present. Mayor Tate announced that the City Council would reconvene in the City Council Conference Room to continue the Executive Session. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property, pending or contemplated litigation or conference with City Manager and Staff under Sections 551.072, 551.071, or 551.087, Texas Government Code. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:51 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2012. APPROVED: R�syG _ William D. Tate Mayor ATTEST: 411110i Jo T. Brown City ecretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 6, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Sharron Spencer CITIZEN COMMENTS PRESENTATION 1. Presentation by Pattillo, Brown & Hill, LLC of the City's annual audit for fiscal year ending September 30, 2011 in compliance with the City Charter, Article 3, Section 3.14. PUBLIC HEARING 2. Conduct a public hearing continued from December 6,2011 relative to the Municipal Setting Designation application for Lot 1A, Block 1, Faith Christian School and take any necessary action. NEW BUSINESS 3. Consider an ordinance amending the Fiscal Year 2012 operating budget, Ordinance No. 2011-45, as amended, relative to the Community Quality of Life Capital Projects fund for additional costs associated with project allocations and take any necessary action. 4. Consider a resolution authorizing the purchase of a sprayground for Parr Park from Kraftsman Commercial Playground &Water Park Equipment through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard) and take any necessary action. 5. Consider a resolution authorizing the purchase of a sprayground for Dove Park from T. F. Harper and Associates through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard)and take any necessary action. 6. Consider a resolution declaring SirsiDynix a sole source provider fora Library ILS Computer System for the Grapevine Library. Library Director recommends approval. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Section 25-211 Municipal Setting Designation relative to Lot 1A, Block 1, Faith Christian School and take any necessary action. 8. Consider a resolution supporting Faith Christian School's application to the Texas Commission on Environmental Quality for a Municipal Setting Designation for Lot 1A, Block 1, Faith Christian School and take any necessary action. 9. Consider a Cost Sharing Agreement with Silver Oaks L.P. for erosion repair on Denton Creek and take any necessary action. 10. Consider authorizing a contract with GWC Engineering, L.P. for Professional Services relating to the design of erosion control along Denton Creek and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider approving the purchase of server parts from Parity Consultants for the Information Technology Department. City Manager recommends approval. 12. Consider a resolution authorizing the purchase of chairs for the Palace Arts Center through an established State Cooperative Contract. Convention &Visitors Bureau Director recommends approval. 13. Consider a resolution authorizing a Roof Preventative Maintenance Annual Contract with Weatherproofing Technologies, Inc.through an Interlocal Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director recommends approval. 14. Consider a resolution declaring Thor Guard Inc. a sole provider for the purchase of a lightning prediction and warning system for Parr, Dove, Pickering and Bear Creek Parks. Parks & Recreation Director recommends approval. 15. Consider authorizing the renewal of the Janitorial Services and Litter Control Annual Contract at various parks and recreation facilities to Regent Services. Parks & Recreation Director recommends approval. 16. Consider renewal of the Traffic Pavement Marking Materials Annual Contract with Centerline Supply, Ltd. Public Works Director recommends approval. 17. Consider renewal of the Traffic Signal Equipment Materials Annual Contract with McCain Inc. and Consolidated Traffic Controls. Public Works Director recommends approval. 18. Consider authorizing an Engineering Design and Construction Phase Services Contract to DeltaTek Engineering for the design and inspection of structural repairs and the interior and exterior painting of three ground storage tanks at the City Water Treatment Plant. Public Works Director recommends approval. 19. Consider the minutes of the February 20 and 21, 2012 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of March, 2012 at 5:00 a.m. qJod . Brown City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of March, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:43 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Spencer delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, DEBRA AND LOUIS TRIDICO Ms. Debra Tridico, 1032 Steeplewood Drive, expressed her support of the concept plan to replace Casey's Clubhouse at Dove Park which was discussed at the Council's February 20th workshop on Quality of Life Projects for 2012. Mr. Louis Tridico stated in 1997, the community raised over$200,000.00 for the wheel chair accessible park that has become very popular in the City, and would like to see the support continued in the next version of Casey's Clubhouse. ITEM 1. PRESENTATION, FISCAL YEAR 2011 AUDIT Administrative Services Director John McGrane introduced Mr. Todd Pruitt, Partner of Pattillo, Brown & Hill, LLC who presented their audit of the City's 2011 financial statements in compliance with the requirements of the City Charter, Article 3, Section 3.14. 03/06/12 Mr. Pruitt reported the opinion letter states that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an "unqualified opinion" meaning there were no material exceptions found to the fairness criteria under which the records were analyzed. The report also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2) and a single audit of all Federal Grant Awards. There was no formal action required by the City Council. ITEM 2. PUBLIC HEARING, MUNICIPAL SETTING DESIGNATION, FAITH CHRISTIAN SCHOOL Mayor Tate declared the public hearing continued from the December 6, 2011 meeting. Public Works Director Stan Laster reported Faith Christian School, Inc. had filed an application with the City of Grapevine for approval of a Municipal Setting Designation (MSD) for Lot 1A, Block 1, Faith Christian School, a 13.397 acre site located at 729 East Dallas Road. Mr. Laster stated a public meeting was held on November 2, 2011 at City Hall to provide information to the public on the proposed Municipal Setting Designation and the public hearing was the second phase of the public involvement requirement. Ms. Jenny Self, ENTACT Environmental Services, 3129 Bass Pro Drive, presented the technical findings on the former Coachmen Industries of Texas, Inc./Pioneer Concrete of Texas site relative to contaminants being present in soil and groundwater at concentrations exceeding residential assessment levels, as a result of an old train derailment. Ms. Self noted sampling activities, remediation efforts and stated the plume is stable and concentrations have decreased over time. Dr. Ed Smith, Faith Christian School, Inc., stated that no shallow groundwater is used by the school since City water is available, that removal of all contaminants is not economically feasible, contamination levels had improved and requested favorable consideration of the application. Questions from the Council focused on the school owning all of the contaminated area, when the train derailment occurred, how deep the contamination went and the measurable amount of improvement. It was determined the plume extended outside of the school's property boundaries, the derailment happened between 1960-70, the depth of contamination was less than 30 feet and that concentration levels had significantly declined and still exceeded residential assessment levels. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. 2 03/06/12 Mr. Laster noted that upon passage of a supporting resolution by the City Council, the applicant intends to file a separate application with the Executive Director of the Texas Commission on Environmental Quality(TCEQ)for MSD certification for the site pursuant to Chapter 361, Subchapter W of the Texas Health and Safety Code. Council Member Freed, seconded by Council Member Lease,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. ORDINANCE, AMEND ORDINANCE NO. 2011-45 FISCAL YEAR 2012 OPERATING BUDGET, COMMUNITY QUALITY OF LIFE CAPITAL PROJECTS FUND Administrative Services Director John McGrane recommended approval of an ordinance amending Ordinance No. 2011-45, as amended by Ordinance No. 2011-63, that adopted Fiscal Year 2012 operating budget relative to Community Quality of Life Capital Projects Fund for additional costs associated with project allocations in the amount of$649,146.00. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Stewart,to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-06 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE FISCAL YEAR 2012 (FY 2012)OPERATING BUDGET(ORDINANCE NO.2011-45, AS AMENDED); PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 4. RESOLUTION, AUTHORIZE PURCHASE SPRAYGROUND PARR PARK Kevin Mitchell, Assistant Director of Parks, recommended approval of a resolution authorizing the purchase of a sprayground for Parr Park from Kraftsman Commercial Playground & Water Park Equipment through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard) in the amount of$343,863.94. Motion by Council Member Freed, seconded by Council Member Coy, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 3 03/06/12 RESOLUTION NO. 2012-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SPRAYGROUND FOR PARR PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, AUTHORIZE PURCHASE SPRAYGROUND DOVE PARK Kevin Mitchell, Assistant Director of Parks, recommended approval of a resolution authorizing the purchase of a sprayground for Dove Park from T. F. Harper and Associates through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard) in the amount of$353,387.00. Motion by Council Member Freed, seconded by Council Member Stewart, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SPRAYGROUND FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ITEM 6. RESOLUTION, AUTHORIZE PURCHASE OF LIBRARY ILS COMPUTER SYSTEM Library Director Janis Roberson recommended approval of a resolution authorizing the purchase of a Library ILS Computer System with annual renewals in the amount of $235,036.76 from SirsiDynix as a sole source provider. Mrs. Roberson stated the current automated system has become outdated and not able to interface with new apps and technology that are being used by patrons today. The purchase will migrate the existing system to the new platform with SirsiDynix and be hosted by the vendor at their facility allowing for additional cost savings. The system will update RFID technology from proprietary tags to a more cost efficient standard based tags improving service and providing customers access to the newest technology interactions. Library Director Roberson stated annual non-resident fees were being used to fund the new system purchase. 4 03/06/12 Motion by Council Member Stewart, seconded by Council Member Spencer,to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE SIRSIDYNIXA SOLE SOURCE PROVIDER FORA LIBRARY ILS COMPUTER SYSTEM FOR THE LIBRARY AND PROVIDING AN EFFECTIVE DATE ITEM 7. ORDINANCE, AMEND CHAPTER 25 UTILITIES AND SERVICES, ESTABLISHING A MUNICIPAL SETTING DESIGNATION Public Works Director Laster recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to Municipal Setting Designation establishing specific restrictions on the use of groundwater at listed sites. The ordinance applies to the Faith Christian School for their site, Lot 1A, Block 1, Faith Christian School and upon adoption of the ordinance restricts the use of groundwater on the subject site for the MSD process to continue. He stated that establishing Section 25-211 in the Grapevine Code of Ordinances restricts those sites listed under this subsection as required by Ordinance No. 2005-79 and by State Law. Motion by Council Member Freed, seconded by Council Member Coy, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-07 AN ORDINANCE AMENDING CHAPTER 25 UTILITIES AND SERVICES OF THE CITY OF GRAPEVINE CODE OF ORDINANCES, AS AMENDED, BY THE ADDITION OF SECTION 25-211(b); ESTABLISHING LOT 1A, BLOCK 1, FAITH CHRISTIAN SCHOOL OF THE CITY OF GRAPEVINE TARRANT COUNTY, TEXAS AS A MUNICIPAL SETTING DESIGNATION SITE; PROVIDING FOR THE PROHIBITION OF THE USE OF GROUNDWATER FOR POTABLE AND IRRIGATION PURPOSES FOR THE SITE; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A FINE OF UP TO $2,000.00 FOR EACH OFFENSE IN VIOLATION OF THE ORDINANCE; PROVIDING A SAVINGS CLAUSE; 5 03/06/12 PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER OF THE CITY; AND PROVIDING AN EFFECTIVE DATE ITEM 8. RESOLUTION, SUPPORTING FAITH CHRISTIAN SCHOOL'S MUNICIPAL SETTING DESIGNATION APPLICATION Public Works Director Laster recommended approval of a resolution supporting Faith Christian School's application to the Texas Commission on Environmental Quality for a Municipal Setting Designation on Lot 1A, Block 1, Faith Christian School. He stated that the resolution of support to the TCEQ is the last step in the City's processing of the application. Motion by Council Member Freed, seconded by Council Member Stewart, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, IN SUPPORT OF THE APPLICATION OF FAITH CHRISTIAN SCHOOL TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR A MUNICIPAL SETTING DESIGNATION AT 729 EAST DALLAS ROAD GRAPEVINE, TARRANT COUNTY, TEXAS AND PROVIDING AN EFFECTIVE DATE ITEM 9. COST SHARING AGREEMENT, EROSION REPAIR ON DENTON CREEK, SILVER OAKS, L.P. Parks and Recreation Director Doug Evans recommended approval of a cost sharing agreement with Silver Oaks, L.P. for the design and construction of erosion repair on Denton Creek, adjacent to the Mills Run Trail. The estimated cost for the design is $75,310.00 and the estimated cost for construction is $521,000.00. Mr. Evans noted Silver Oaks, L.P. had agreed to split the cost of design and construction for this project. The City required the developer of the Silver Oaks Apartments to construct a hike and bike trail adjacent to their property along Denton Creek which is the outflow of Lake Grapevine. He stated over the past several years, the bank along the trail has eroded in several areas, undermining the hike and bike trail and is now very close to the apartment complex parking lot. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 6 03/06/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 10. PROFESSIONAL SERVICES CONTRACT, EROSION REPAIR ON DENTON CREEK, GWC ENGINEERING, L.P. Parks and Recreation Director Evans recommended approval of a contract with GWC Engineering, L.P. for professional services relating to the design of erosion control along Denton Creek in the amount of$75,310.00. The cost of the professional services contract will be split between the City of Grapevine and Silver Oaks L.P., with the City's share amounting to $37,655.00. Mr. Evans noted that Highpoint Development Corporation deeded 65 acres of land along Denton Creek to the City of Grapevine in 1985 for a linear park and trail. A requirement of the developer was to either escrow funds to build the trail or to build the trail themselves according to the standards set by the City. The developer, Duke Incorporated, elected to build the trail and the trail was accepted by the City and opened to the public in 2003. The trail is built along Denton Creek which is the outflow of Lake Grapevine. Rise and fall of the creek level over the last several years has eroded the stream bank and undercut the trail in several areas. Without repairs to the eroded areas, the trail and ultimately the adjacent parking lots for the Silver Oaks Apartments will fail. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Authorize Purchase, Information Technology Server Parts City Manager recommended approval of the purchase of server parts from Parity Consultants for the Information Technology Department in the amount of$30,481.72. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 7 03/06/12 Item 12. Resolution, Authorize Chair Purchase, Palace Arts Center Convention & Visitors Bureau Director recommended approving a resolution authorizing the purchase of chairs for the Palace Arts Center from Krueger International through an established cooperative agreement with the State of Texas TXMAS purchasing program in an amount not to exceed $33,502.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHAIRS FOR THE PALACE ARTS CENTER THROUGH AN ESTABLISHED STATE COOPERATIVE CONTRACT AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Authorize Roof Preventative Maintenance Annual Contract Public Works Director recommended approving a resolution authorizing a Roof Preventative Maintenance Annual Contract with Weatherproofing Technologies, Inc. through an Interlocal Agreement with The Cooperative Purchasing Network (TCPN) in an amount not to exceed $24,685.60. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SERVICES FOR ROOF PREVENTATIVE MAINTENANCE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution,Authorize Purchase Lightning Prediction a nd Warning System for various City Parks 8 03/06/12 Parks & Recreation Director recommended approving a resolution declaring Thor Guard Inc. a sole source provider for the purchase of a lightning prediction and warning system for various City Parks--Parr, Dove, Pickering and Bear Creek in an amount not to exceed $34,855.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE THOR GUARD INC. A SOLE SOURCE PROVIDER FOR THOR GUARD LIGHTNING PREDICTION AND WARNING SYSTEMS AND PROVIDING AN EFFECTIVE DATE Item 15. Authorize Renewal, Parks & Recreational Janitorial Services and Litter Control Annual Contract Parks& Recreation Director recommended renewal of the Parks& Recreational Janitorial Services and Litter Control Annual Contract to Regent Services for various Parks and Recreation facilities in the budgeted amount of $265,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Authorize Renewal, Traffic Pavement Marking Materials Annual Contract Public Works Director recommended renewal of the Traffic Pavement Marking Materials Annual Contract with Centerline Supply, Ltd., on an as needed basis, in the budgeted amount of $25,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 17. Authorize Renewal, Traffic Signal Equipment and Materials Annual Contract 9 03/06/12 Public Works Director recommended renewal of the Traffic Signal Equipment Materials Annual Contract with McCain Inc. and Consolidated Traffic Controls, on an as needed basis, in the budgeted amount of$35,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Authorize Engineering Design and Construction Phase Services Contract, Water Treatment Plant Ground Storage Tanks Public Works Director recommended approving an Engineering Design and Construction Phase Services Contract to DeltaTek Engineering in the amount of $65,850.00 for the design and inspection of structural repairs, and the interior and exterior painting of three ground storage tanks at the City Water Treatment Plant. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 19. Consideration of Minutes City Secretary recommended approval of the minutes of the February 20 and 21,2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would reconvene the Executive Session in the City Council Conference Room relative to real property, pending or contemplated litigation or conference with City Manager and Staff under Section 551.072, 551.071, and 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, all members of the City Council were present. Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary 10 03/06/12 relative to real property, pending or contemplated litigation or conference with City Manager and Staff under Sections 551.072, 551.071, and 551.087, Texas Government Code. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:51 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2012. APPROVED: 456k-- William D. Tate Mayor ATTEST: 4111,// - StAWK, Jost'. Brown Cit .ecretary 11