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Home My WebLink About2021-06-16 Regular Meeting16 June 2021 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, June 16, 2021 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Sue Franks Member Courtney Fray Member Becky Hummer Member Frances Jensen Member Duff O'Dell City Council Liaison The above constituting a quorum with member(s) Perkins and Nelson were absent. With the following Convention & Visitors Bureau staff present: Paul W. McCallum Executive Director, Grapevine Convention & Visitors Bureau David Klempin Heritage Preservation Programs Manager Cody Jolliff Heritage Museums & Education Programs Manager Mary Bush Administrative 1. CALL TO ORDER Chairman Ratliff welcomed all and called the meeting to order at 5 p.m. 2. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. 3. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the April 21, 2021 regular meeting. Frances Jensen seconded the motion, which prevailed in the following vote: GHF June 16, 2021 16 June 2021 Ayes: 7 (Ratliff, Stanfield, Wright, Franks, Fray, Hummer, and Jensen) Nays: 0 None Absent: 2 (Perkins and Nelson) 4. OLD BUSINESS Membership Report - Janet Perkins In Secretary Perkins absence, Chairman Ratliff reported a total of 194 active memberships to date with $600 in memory bricks sold, $3,500 in donations and $300 from the naming of the Iambs. Sponsorship Report — Balla Wright Treasurer Balla Wright reported a total of $21,500 in sponsorships. Chairman Ratliff called for questions, or comments; there were none. Nash Farm Report — Vice Chairman Melva Stanfield Vice Chairman Melva Stanfield reported First Friday "Fun and Games" had attendance of 203; Home School Days had two events attended by 223 on day one, and 202 for day two; the Annual Baseball Game had a great crowd of 401. Summer Nash Farm tours had two groups totaling 33 attendees; total attendance was 2,130. Higher than average rainfall had an adverse impact on attendance. Nash Farm 2021 Events — Cody Jolliff Farm Manage Cody Jolliff said the Dallas Morning News had an article promoting Dairy Day at Nash Farm. The Annual Baseball Game's 1 st Hour Carnival" sold $500 in concessions, the players loved the Town Ball Rules with 20 on each team. There will be a dedication in the Fall to mark the completion of the corral work; regular maintenance to porches and ramps; The Summer Passport Activities pass book will offer making a toy sheep from fleece, making a fishing pole and many other activities through the museums and heritage center. The Farmhouse is scheduled for painting next summer in 2022, with the house painting to be provided by Festival proceeds. 5. NEW BUSINESS Grapevine Heritage Foundation 2021 — 22 Proposed Budget for Consideration - David Klempin and Cody Jolliff David Klempin called on Cody Jolliff to present the proposed budget for the 2021-22 Foundation's budget for the boards consideration. Cody Jolliff noted the advantage of the $23,000 in sponsorships. Chairman Ratliff said in the budget as presented, Nash Farm revenues should cover 65 — 70 percent of the budget; he called for a vote. Vice -Chairman Stanfield made the motion to approve the proposed budget as presented; Courtney Fray seconded the motion; which prevailed in a vote of: Ayes: 7 (Ratliff, Stanfield, Wright, Franks, Fray, Hummer, and Jensen) Nays: 0 None Absent: 2 (Perkins and Nelson) 2 GHF June 16, 2021 16 June 2021 Chairman Ratliff said he and Vice Chair Stanfield had discussed returning to a smaller group as the Farm Committee, consisting of those interested in agriculture, perhaps to meet on Tuesday or Thursday mornings; in the past the committees had some citizens and neighbors on board. He called for any questions; there were none. DISTRIBUTION OF LIAISON REPORTS Grapevine Convention & Visitors Bureau (CVB) Report — Paul W. McCallum Executive Director Paul W. McCallum reported the 2021 Main Street Fest specific goal planning began right after the Christmas Capital of Texas event, focusing on the Outdoors and bringing merchants out into the street; with no carnival or large crowd music scheduled. The TABC was very committed to provide a format to come outside, to extend their licenses. Merchants and restauranteurs were happy. Performance groups from the Midwest and Northeast were happy to find their first paying venue in the last year. Many merchants claimed their largest sales day, some of whom have been in business over 20 years. Free admission with entrances controlled for alcohol and bag checks. A lot of push back from some who were not happy with dogs allowed on the grounds, feedback was `No Dogs" for GrapeFest. The communication was moving towards Grapevine is Open, come help our restaurants. Area service clubs were included. Some great lessons learned, many liked the middle of street opened up. GrapeFest (GF) will not be quite as open as MSF 2021 and the carnival will return. GF will have a smaller percentage of the arts and crafts, food vendors as the restaurants will be out in the street again as in MSF 2021. The People's Choice Wine Competition will move to the Cotton Belt Railroad District. The International and State Wines in Liberty Park Plaza and the Champagne Terrace will be in Weems Alley; tomorrow evening will be the first GF Steering Committee meeting. In response to the COVID shut down, our 2020 GF chairs had presided over only two events -the 2020 Tennis Tournament and the dedication of the water sphere; the 2020 chairs will return for GF 2021. This year's 35th Annual GF will have the dedication of the Peace Circle on Saturday, September 18, 2021. Five of the bronze figures, representing Sam Houston signing the Peace Treaty with the leaders of the tribes have been completed with three more near completion, two more to be welded and one chief in early stages. Member Sue Franks asked how many bronze figures and was answered one for the leader of each of the ten tribes plus Sam Houston for a total of 11 bronze 1.25 life size statues. Houston waited here for 12 days to gather the leaders of the 10 tribes to sign the peace treaty. On the business side, group meetings are really up with Sales booking 22 groups in May, three of the Sales staff are now on the road. The Grapevine Vintage Railroad is back to pre -pandemic numbers; Grapevine Mills was reporting numbers up with the biggest obstacle being finding employees. Emily Henley was recently hired for the communications position, already with great response for the Dairy Days event by picking up the telephone to reach out to the press and using email to close. City Council Liaison Update — Council Member Duff O'Dell Council Liaison O'Dell noted the dedication of the Grapevine Main Plaza and seeing visitors out there every day. The Mayor has reappointed some Council Liaisons — Duff will be back. She spoke of the 3 GHF June 16, 2021 16 June 2021 many Council projects opening up with the new park; the ribbon -cutting at the Golf Course Clubhouse saying the golf course rivaled Cowboys and you do not have to be a golfer, just go by for a drink and enjoy the breeze; plus, a beautiful Conference Room with views of the Gaylord. The new Animal Shelter is now open, Hotel Vin & Harvest Hall and the REC's new The Vine Arts & Events Center; and the Bessie Mitchell House. Chairman Ratliff added, and the new Fire Stations. The new golf course's clubhouse is named Persimmons for the persimmon wood (much like maple) used by Byron Nelson, he designed our course and loved all Grapevine, hitting the first ball at the course. Treasurer and Calendar Committee member Balla Wright asked about doing the GHF 2022 Calendar, she would like for the committee to meet in June. Courtney Fray asked about the Candlelight Tour of Homes event and was told not this year but to come back reinvented to encompass new activities in the area. Council Liaison O'Dell about a virtual walk through tour, also perhaps a passport to choose your area of interest such as music in the Gazebo, Botanical Gardens tour with a Palace Theatre presentation; many alternatives to be created. ADJOURNMENT Balla Wright, seconded by Sue Franks, made the motion to adjourn the meeting at 6:05 p.m. The motion prevailed by the following vote: Ayes: 7 (Ratliff, Stanfield, Wright, Franks, Fray, Hummer, and Jensen) Nays: 0 None Absent: 2 (Perkins and Nelson) PASSED AND APPROVED THE JUNE 16, 2021 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION THIS THE 21ST DAY OF JULY 2021. ATTEST: i APPROVED: SECRETARY n 1 CHAIRMAN GHF June 16, 2021