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HomeMy WebLinkAboutItem 10 - First Baptist Church Parking Lot CC ITEM #10 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM. BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JUNE 4, 2013 SUBJECT: FIRST BAPTIST CHURCH PARKING LOT LEASE RECOMMENDATION: City Council considera rovin a lease with First Baptist Church of Grapevine for the use of church property for public parking, authorizing the City Manager to execute said lease and take any necessary action. FUNDING Pavement repair, overlay and striping at an estimated amount of $25,000 will be funded from the Quality of Life Fund. Future Maintenance will be funded from the Annual Permanent Street Maintenance Fund. BACKGROUND INFORMATION: The Church staff approached the City a number of months ago about the City repairing the parking lot in the southeast corner of Wall Street and Jenkins Street. to responded that we would only consider this request if the church was willing to lease it to the City for public parking. We have negotiated a lease agreement with the church fort is lot to serve as a public parking lot fora period of 20 years with renewals in increments of 10 years if mutually agreed upon. Provisions are included to reimburse the City for the unamortized value of the planned improvements in the event that the church chooses to terminate the lease. The parking lot will be open and available for public parking with the following exceptions: • Sunday morning church services • Wednesday evening church services • Special events ®weddings and funerals Parking is provided only for passenger vehicles and no overnight parking will be allowed. The lot provides approximately 70 spaces. Public Works to will repair the failed pavement areas in the lot and perform an asphalt overlay with new striping. We will then continue to maintain the lot through the life oft e lease. to recommends approval. RAGENDA\2013106-04-13TBC Parking.doe CC ITEM #10 STATE OF TEXAS COUNTY OF TA CITY OF GRAPEVINE GROUND LEASE WHEREAS, the City of Grapevine, hereinafter referred to as Lessee, a home rule city situated in Tarrant County, Texas is in need of space for public parking. WHEREAS, First Baptist Church of Grapevine, hereinafter referred to as Lessor, is the owner of a tract of land situated at the intersection of Jenkins Street and all Street, subject tract is depicted in Exhibit"A", attached hereto and incorporated herein, and is agreeable to entering into a lease agreement with the City of Grapevine, NOW, THERFORE, Lessor does hereby for and in consideration of the rents, covenants and promises herein contained to be kept, performed and observed by Lessee does hereby lease and demise to Lessee and Lessee does hereby rent and accept from Lessor, all that lot tract and parcel depicted in Exhibit "A" (the "Leased Property"). 1. TERM The term of this Agreement shall be fort en (2 0) year period beginning -, 2013, and be renewable in ten (1 0) year increments if mutually agreed upon. This lease is a right appurtenant to the Leased Property, is binding upon, and inures to the benefit of Lessor, Lessee, and their respective successor(s) and assign(s). [I. RENT Lessee shall not be obligated to pay an annual or monthly rental on said property. CC ITEM #10 Ill. LEASEHOLD IMPROVEMENTS Lessee agrees to improve and maintain the parking lot during the to of the lease pursuant to plans approved by Lessor and Lessee. The improvements shall be as follows: Paving of parking lot and delineation of parking spaces according to plans. IV. PUBLIC CONVENIENCE During the term of the lease the lot shall be open and available for public parking with the following exceptions: Sunday Morning Church Services Wednesday Evening Church Services Special Events—Weddings and Funerals Passenger vehicles only No overnight parking Lessee shall provide Church Special Event Signs to Owner for use during Special Events as agreed to in this lease. Public parking does not include City festivals and events, such as, without limitation, Main Street Days and Grapefest for which parking is only available under separate agreement. V. MAINTENANCE OF PROPERTY Lessee agrees to maintain the property during the to of the contract. Maintenance shall include repair and striping of the property and ensuring that abandoned vehicles are promptly removed. In the event there has been damage or destruction tote parking lot during a time of public parking, the Lessee shall use its best efforts to repair or restore the property to its condition existing prior to the damage, and shall keep the Lessor reasonably informed as to the repair efforts. VI. INSURANCE Lessee agrees to provide General Liability Premises and Operations insurance coverage for Lessee's operations during contract period, naming Lessor as Co-Insured for all claims or incidents occurring on the property during the time that Lessee is using the parking lot for fesfival and event activities. CC ITEM #10 VII. TERMINATION At such time as this property no longer functions as a parking lot, at the sole discretion of the Lessor, this lease shall be terminated. Either party may terminate the lease upon expiration of the contract term. Termination of the contract shall release Lessor and lessee from the terms and agreements contained in the contract. Owner may terminate the lease prior to the expiration date, City shall be reimbursed the remaining unamortized value of the improvements made to the tract by the City as a prerequisite to such termination. VIll. LOCATION This contract is performable in Grapevine, Tarrant County, Texas and is subject to all applicable Texas law. Note. it Attorney advises that the City is Constitutionally prohibited from providing Inderninty Executed this day of 2013. Lessee Lessor A Bruno Rumbelow, City Manager DfAichael Tate TVpi (th'pi al I I Dak r CC ITEM #10 Rodney Byers -L AUU W Mike Ford APPROVED AS TO FORM: City Attorney - b + Q3 LO C IL i f� it I s � It { 41 Jr t 1 ((++ F I 9 tf � rl i yr� hb S, r� m - I.f � s F , r.