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HomeMy WebLinkAbout2012-04-17 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, APRIL 17, 2012 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Golf Course update. 2. Monthly financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 13th day of April, 2012 at 5:00 p.m. 41WI I/ Crap-741A_ Joe . Brown City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 17th day of April, 2012 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CAI.L TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. GOLF COURSE UPDATE Administrative Services Director John McGrane stated 70,000 rounds are currently being played and with improvements the number of rounds of play could potentially increase to 170,000. He highlighted the benefits and improvements to the City managed Golf Course: improved customer service, pro shop and course marketing, new maintenance schedule for greens and carts, use of technology in equipment replacement and web site design. Mr. McGrane presented plans to increase play during non-peak times by updating the main entrance signage, branding to attract new market and tournament play, and providing lighting at the driving range. There was no formal action taken by the City Council. 04/17/12 ITEM 2. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting that the sales tax revenues for February sales are up $334,344 (14.55%)from the previous year, and through the first five months of the fiscal year, revenue collections are up 4.4% over the previous year. He stated water sales were down due to weather conditions and watering restrictions, and that the City's unemployment rate is 5.5%. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:04 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of May, 2012. APPROVED: 4% William D. Tate Mayor ATTEST: 41.100,e_ -747/- J.!JC. Brown City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 17, 2012 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. B. Deliberate the sale, exchange, or value of real property (Public Works) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 13th day of April, 2012 at 5:00 p.m. 4111103,•4:,M13-14.4.,...__ Jol' . Brown City ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 17th day of April, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:04 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. (B) Deliberate the sale, exchange, or value of real property (Public Works) pursuant to Section 551.072, Texas Government Code. (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending or contemplated litigation; real property, or conference with City Manager and Staff under Sections 551.071, 551.072 or 551.087, Texas Government Code. 04/17/12 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Coy, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of May, 2012. APPROVED: William D. Tate Mayor ATTEST: J0:7. Brown City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 17, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Herbert Frye PRESENTATIONS 1. Ms. Maribel Chavez to give an update regarding the DFW Connector Project. 2. Mayor Tate to recognize GRACE on their 25 Year Anniversary as a non-profit agency providing invaluable work and dedication to the community. JOINT PUBLIC HEARINGS 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU12-05 filed by Grapevine Kawasaki requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-21 for a 40 foot pole sign. The subject property is located at 721 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. 4. City Council and Planning&Zoning Commission to conduct a public hearing relative to Conditional Use Application CU12-09 filed by Park Place Lexus requesting a conditional use permit to amend the site plan approved by Ordinance No. 2005-40, as amended, for additions to the service bay, pre-owned sales office, car wash and service drive. The subject property is located at 901 East State Highway 114 and is zoned "PCD" Planned Commerce Development District. 5. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU12-10 filed by Tint World requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-46 for automotive repair (window tinting, audio, detailing and alarm) within a completely enclosed building. The subject property is located at 1231 William D. Tate Avenue#100 and is zoned "CC" Community Commercial District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 13th day of April, 2012 at 5:00 p.m. a • n • A J fC. Brown Ci Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 17, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 6. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation, Article VII Oil and Gas Well Drilling Regulations relative to hydraulic fracturing ponds and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 Stop Intersections relative to an all-way stop control at the intersection of Convention Center Drive and the Gaylord Texan Loading Dock Service Drive. Public Works Director recommends approval. 8. Consider renewal of the Diesel, Unleaded and E85 Fuel Annual Contract with Douglas Distributing Company through an interlocal agreement with Tarrant County. Public Works Director recommends approval. 9. Consider a resolution amending Resolution No. 2012-02 to authorize a joint election agreement with Tarrant County to provide election services for the May 12, 2012 City Officer Election. City Secretary recommends approval. 10. Consider the second and final reading of an ordinance relative to Conditional Use Application CU12-07 filed by MC Corner granting a conditional use permit for the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) in conjunction with a convenience store with gasoline sales. The subject property is located at 513 East Northwest Highway and is zoned "CC" Community Commercial District Regulations. Development Services Director recommends approval. 11. Consider award of Bid 386-2012 for EMC storage hardware and software to Flair Data Systems, Inc. for the Information Technology Department. City Manager recommends approval. 12. Consider; a resolution continuing the DS3 circuit services for the Information Technology Department with Quest Communications Company, LLC through a contract established by the State of Texas Department of Information Resources (DIR), Communications Technology Services (CTS) Cooperative Contracts Program. City Manager recommends approval. 13. Consider award of a landscape architect professional services contract to la terra studio for the design and construction administration of Casey's Clubhouse at Dove Park. Parks & Recreation Director recommends approval. 14. Consider award of a professional services contract to Water Technologies, Inc. (WTI) for the design and construction administration of the Dove Pool renovation. Parks & Recreation Director recommends approval. 15. Consider the minutes of the April 3, 2012 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 16. Consider the recommendation of the Planning & Zoning Commission relative to Condition Use Application CU12-05 (Grapevine Kawasaki) and a subsequent ordinance, if applicable. 17. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU12-09 (Park Place Lexus) and a subsequent ordinance, if applicable. 18. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU12-10 (Tint World) and a subsequent ordinance, if applicable. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 13th day of April, 2012 at 5:00 p.m. J. . Brown Ci•Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, APRIL 17, 2012 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the April 17, 2012 public hearing. 2. Discuss possible amendments to Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, relative to vacation rentals in single family residential districts. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 13th day of April, 2012 at 5:00 p.m. 01/ f � Jod p Brown City ecretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 17, 2012 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU12-05 (Grapevine Kawasaki)and make a recommendation to the City Council. 2. Consider Conditional Use Application CU12-09 (Park Place Lexus) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU12-10 (Tint World) and make a recommendation to the City Council. CONSIDERATION OF MINUTES 4. Consider the minutes of the March 20, 2012 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 13th day of April, 2012 at 5:00 p.m. M � Jodi Brown City cretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of April, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Betty "BJ" Wilson Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with Commissioners Herbert Fry and Monica Hotelling absent,with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Wayne Szot delivered the Invocation and led the Pledge of Allegiance. 04/17/12 ITEM 1. PRESENTATION, DFW CONNECTOR PROJECT UPDATE Ms. Maribel Chavez, District Engineer for TxDOT introduced those working on the DFW Connector Project: Mr. Brian Barth, Deputy District Engineer, Fort Worth District of. TxDOT, Mr. Sam Swan, TxDOT Project Manager and Mr. Rob Anderson, NorthGate Deputy Project Director. Mr. Anderson presented a project update noting that the DFW Connector Project is now 66% complete and anticipates final project completion by late summer 2013. He reviewed the major traffic switches that will occur in May to accommodate the east/westbound traffic on State Highway 114 and the northbound traffic from DFW International Airport. Mr. Anderson noted the progress being made on the bridges and their final completion dates--Texan Trail (July 2013), Main Street (September 2012), William D. Tate Avenue (October 2012) and FM1709 (June 2013). He stated supplemental TxDOT funding has allowed additional improvements to be included in the project for frontage road additions, the Main Street bypass and the southbound State Highway 121 collector/distributor ramps. There was no formal action taken by the City Council. ITEM 2. PRESENTATION, RECOGNIZE GRACE'S 25 YEAR ANNIVERSARY Mayor Tate presented GRACE Board Member Duff O'Dell and Executive Director Shonda Schaefer a certificate recognizing GRACE on their 25 Year Anniversary as a non-profit agency providing invaluable work and dedication to the community. ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-05 GRAPEVINE KAWASAKI Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Conditional Use Application CU12-05 had been filed by Grapevine Kawasaki requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-21 for a 40 foot pole sign on property located at 721 West State Highway 114 and zoned "CC" Community Commercial District Regulations. Mr. Stombaugh stated the applicant's request was due to the changing visual landscape in the area with the widening and realignment of State Highway 114. The applicant proposes to install a 40 foot pole sign with an 84 square foot cabinet to off set the visual loss of building signage. Mr. Dennis Wagner requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. 2 04/17/12 Mayor Tate invited guests present to comment regarding the application. No one wished to speak and it was noted that one letter of support had been copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner G. Martin,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Fechter, G. Martin, Tiggelaar, Szot & E. Martin Nays: None Absent: Fry & Hotelling Council Member Coy, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-09 PARK PLACE LEXUS Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh advised that Conditional Use Application CU12-09 had been filed by Park Place Lexus requesting a conditional use permit to amend the site plan approved by Ordinance No. 2005-40, as amended,for proposed expansions. The subject property is located at 901 East State Highway 114 and is zoned "PCD" Planned Commerce Development District. The expansions proposed by the applicant include 11,146 square foot addition to the service garage containing 20 bays, 1,580 square foot addition to the car wash, 1,028 square foot addition to the pre-owned sales office and adding 2,071 square foot to the service drive. To accommodate the proposed expansions, 108 existing parking spaces will be eliminated. The total number of required parking spaces is 327, with 1,100 being provided. Mr. Scott Sower requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner G. Martin, seconded by Commissioner Szot, offered a motion to close the public hearing. The motion prevailed by the following vote: 3 04/17/12 Ayes: Oliver, Wilson, Fechter, G. Martin, Tiggelaar, Szot & E. Martin Nays: None Absent: Fry & Hotelling Council Member Lease, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-10 TINT WORLD Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh reported Conditional Use Application CU12-10 had been filed by Tint World requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-46 for automotive repair (window tinting, audio, detailing and alarm)within a completely enclosed building. The subject property is located at 1231 William D. Tate Avenue#100 and is zoned "CC" Community Commercial District Regulations. Mr. Stombaugh commented the City Council and Planning and Zoning Commission considered at their February 21, 2012 meeting, Conditional Use Application CU12-01 for automotive repair relative to window tinting, outdoor automotive detailing and audio/alarm installation. The Planning and Zoning Commission approved the request; however, it was denied by the City Council. During the March 21, 2012 meeting, Council reconsidered the previous vote to deny Conditional Use Application CU12-01 and amended their previous vote for denial to"denial without prejudice"allowing a new conditional use application to be submitted. In Conditional Use Application CU12-10, the applicant proposes a 3,288 square foot automotive services business to include window tinting, auto security devices, car audio/video installation, other auto accessories and indoor auto detailing. It was noted that all auto detailing will occur indoors; exterior walls will be insulated to reduce noise transmission outside the building; and the area will be air conditioned allowing the existing overhead door to remain closed. Mr. John Evans requested favorable consideration of the application. There were no questions from the Planning & Zoning Commission, and Council Member Spencer inquired if any opposing correspondence had been received on CU 12-10. It was noted the surrounding property owners had been notified and that there was no correspondence to report. 4 04/17/12 Mayor Tate invited guests present to comment regarding the application. No one wished to speak. Commissioner Wilson, seconded by Commissioner E. Martin,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Fechter, G. Martin, Tiggelaar, Szot & E. Martin Nays: None Absent: Fry & Hotelling Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6A. CITIZENS COMMENTS, BRUCE RIDER Mr. Bruce Rider submitted a letter which was read into the record by City Secretary Brown. I am so happy to celebrate the 25th Year of GRACE. Many of us then served on the board to support community volunteers—especially the founder, Tricia Wood. The City and the churches cooperated to meet the spiritual and material needs of residents who needed help. Bruce Rider 325 West Worth Street 5 04/17/12 ITEM 6B. CITIZENS COMMENTS, ARAM AZADPOUR Mr. Aram Azadpour, P. O. Box 2644, Grapevine, stated his opposition to Item 6 regarding proposed ordinance amendments relative to fresh water ponds associated with gas well drilling. ITEM 6C. CITIZENS COMMENTS, MARTIN DIXON Mr. Martin Dixon, 717 Cabernet Court, Heritage Place Homeowners Association President read the following letter into the record: Thank you Mayor Tate and City Council for the opportunity to address you. My name is Martin Dixon and I am the Homeowners Association President of the Heritage Place Neighborhood of 44 homes which surrounds Nash Farm. I would like to first acknowledge the City Leadership for developing Grapevine into a truly one of a kind community for both citizens and visitors to enjoy. There is no other community in the entire DFW area I would rather live. As Grapevine has changed so has its oldest remaining farm, Nash Farm. The Heritage Foundation and the Nash Farm committee have done a wonderful job over the past 10 years restoring the farmhouse and property to its original state. Our neighborhood is very appreciative of this effort. We have regularly corralled neighbors to help with pumpkin washing during the Fall festival and support of other activities at the Farm. We are also appreciative of the efforts to remain true to the original mission. The original mission was to create a historically accurate representation of life on the original working farm, for citizens, area schools, and visitors to enjoy. I know this, because from 2006-2009 I served as our neighborhood Liaison on the Nash Farm Committee. It has come to our attention that there are changes to the Farm currently being considered. After reviewing the plan, our neighborhood would like to voice the following concerns: 1. We request that the entirety of the farm be designated a Historic Landmark, ensuring that any changes undergo the same review process required of all properties residing within the Grapevine historic overlay. This is the original Grapevine farm, and it deserves this protection. We request that this designation take place prior to any changes currently being considered. 6 04/17/12 2. We question the appropriateness of moving two non-original structures (the Estell House and the Soil Conservation Property) to the Farm. 3. We suggest that efforts are made to utilize interior fencing to contain livestock and structures on the farm, and minimize perimeter fencing where possible. 4. We are very concerned that further development and utilization of the farm will exacerbate existing parking issues in our neighborhood during Nash Farm events. This has become a serious neighborhood issue over the past 2 years. 5. We are equally concerned of the prospect for increased utilization of the Farm without a clear understanding of increased safety and crime prevention measures. 6. We are not pleased at the prospect of a service entrance to the Farm being placed on the west side of Homestead Drive. This is a residential drive, and this seems inappropriate. We understand that a Special Meeting of the Nash Farm Committee and the Heritage Foundation Board is being held tomorrow at 4 pm at the Pole Barn of Nash Farm to move forward on a plan to further develop the Farm. We are not opposed to further development consistent with the original mission of the Farm, but we are seriously opposed to the City moving forward at this time without further consideration of our concerns. Thanks again for your time and consideration. ITEM 6D. CITIZENS COMMENTS, JON JONES Mr. Jon Jones, 718 Cabernet Court, expressed concern on the proposed location of the Estell House on Nash Farm, and with the agenda order of the April 18, 2012 Joint Grapevine Heritage Foundation and Nash Farm Committee Meeting relative to the historic overlay and zoning for Nash Farm. ITEM 6. ORDINANCE,AMEND CHAPTER 12 HEALTH AND SANITATION, OIL AND GAS WELL DRILLING, HYDRAULIC FRACTURING PONDS Development Services Director Scott Williams reviewed the proposed amendments to the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation,Article VII, Oil and Gas Well Drilling. The proposed amendments would allow the fresh water ponds to remain in 7 04/17/12 place for up to one year following fracturing operations, with the ability for the applicant to apply for extensions to be reviewed by the Site Plan Review Committee in one year increments. Motion by Council Member Stewart, seconded by Council Member Lease, to approve the amendments and adopt the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Lease & Coy Nays: None Abstain: Spencer Absent: Freed ORDINANCE NO. 2012-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 12, HEALTH AND SANITATION, ARTICLE VII., OIL AND GAS WELL DRILLING REGULATIONS, REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Ordinance, Amend Chapter 23 Traffic, Stop Signs Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 Stop Intersections relative to an all- way stop control at the intersection of Convention Center Drive and the Gaylord Texan Loading Dock Service Drive. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed 8 04/17/12 ORDINANCE NO. 2012-13 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Authorize Renewal, Diesel, Unleaded and E85 Fuel Annual Contract Public Works Director recommended renewal of the Diesel, Unleaded and E85 Fuel Annual Contract with Douglas Distributing Company through an interlocal agreement with Tarrant County for a total estimated cost of$980,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 9. Resolution, Amending Resolution No. 2012-02, Authorize Joint Election Agreement City Secretary recommended approval of a resolution amending Resolution No. 2012-02 to authorize a joint election agreement with Tarrant County to provide election services for the May 12, 2012 City Officer Election. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS AMENDING RESOLUTION NO. 2012-02 CALLING THE 2012 CITY OFFICER ELECTION TO BE HELD 9 04/17/12 ON MAY 12, 2012 JOINTLY WITH TARRANT COUNTY; TAKING ALL OTHER NECESSARY ACTIONS; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 10. Second and Final Reading Ordinance No. 2012-14, Conditional Use Application CU12-07 MC Corner Development Services Director recommended approval of the second and final reading of Ordinance No. 2012-14 relative to Conditional Use Application CU12-07 filed by MC Corner granting a conditional use permit for the possession, storage, retail sale and off- premise consumption of alcoholic beverages (beer and wine only) in conjunction with a convenience store with gasoline sales for property located at 513 East Northwest Highway being zoned "CC" Community Commercial District Regulations. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2012-14 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-07 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 97-82 TO CONSTRUCT A NEW CONVENIENCE STORE WITH GASOLINE SALES AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY) IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF 10 04/17/12 TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS;AND PROVIDING AN EFFECTIVE DATE Item 11. Award Bid 386-2012 EMC Storage Hardware and Software City Manager recommended award of Bid 386-2012 for EMC storage hardware and software in the amount of $9,544.15 to Flair Data Systems, Inc. for the Information Technology Department. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 12. Resolution, Continuing DS3 Circuit Services City Manager recommended approval of a resolution continuing DS3 Circuit Services for the City's Network System from Quest Communications Company, LLC through an established State of Texas Department of Information Resources (DIR), Communications Technology Services (CTS) Cooperative Contracts Program in the total amount of $51,139.20. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTINUE THE DS3 CIRCUIT SERVICES FOR ONE YEAR FOR THE CITY'S NETWORK SYSTEM THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 13. Award Landscape Architect Professional Services Contract, Casey's Clubhouse at Dove Park 11 04/17/12 Parks & Recreation Director recommended awarding a Landscape Architect Professional Services Contract in the amount of $63,750.00 to la terra studio for the design and construction administration of Casey's Clubhouse at Dove Park. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 14. Award Design and Construction Administration Professional Services Contract, Dove Pool Renovation Parks & Recreation Director recommended awarding a professional services contract in the amount of $157,500.00 to Water Technologies, Inc. (WTI) for the design and construction administration of the Dove Pool renovation. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the April 3, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-05 GRAPEVINE KAWASAKI Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU12-05 filed by Grapevine Kawasaki granting a conditional use permit to amend the site plan approved by Ordinance No. 2004-21 for a 40 foot pole sign on property located at 721 West State Highway 114. 12 04/17/12 Council Member Lease, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2012-15 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-05 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2004-21 FOR A 40-FOOT POLE SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-09 PARK PLACE LEXUS Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU12-09 filed by Park Place Lexus granting a conditional use permit for additions to the service bay, pre-owned sales office, service drive and car wash on property located at 901 East State Highway 114. Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: 13 04/17/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2012-16 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-09 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2005-40 TO EXPAND THE NEW CAR SERVICE BUILDING/SERVICE BAY, PRE-OWNED SALES OFFICE AND CAR WASH IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-10 TINT WORLD Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU12-10 filed by Tint World granting a conditional use permit for automotive repair--window tinting, audio/video installations, alarm and other auto accessories, and indoor auto detailing on property located at 1231 William D. Tate Avenue #100. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: 14 04/17/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2012-17 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-10 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 99-46 TO ALLOW FOR AUTOMOTIVE REPAIR IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Coy, seconded by Council Member Lease,offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of May, 2012. 15 04/17/12 APPROVED: William D. Tate Mayor ATTEST: dielrim Joy . Brown City Secretary 16