HomeMy WebLinkAboutItem 14 - Janitorial Services CC ITEM #14
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 4, 2013
SUBJECT: APPROVAL TO RENEW A PERSONAL SERVICES ANNUAL
CONTRACT FOR JANITORIAL SERVICES FOR VARIOUS CITY
FACILITIES
RECOMMENDATION:
City Council to consider approval fort a renewal of an annual personal services contract
with Regent Services fort nitorial services for various City facilities.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
estimated amount of$220,000.00.
BACKGROUND:
The City's interpretation of the Texas Local Government Code 252.022. (a)(4) considers
janitorial services as a personal service therefore exempting the City from competitive
bid laws for this service. A resolution considering the initial contract for janitorial services
was approved by Council on June 19, 2012. The contract was approved for one year,
with four optional one year renewals.
Regent Services has provided Janitorial Services tote City for the past four years with
successful results, The City has developed a high-quality working relationship with
Regent's staff and they are familiar with the expectations of the City's requirements for
these services. The Facilities Services Department and Purchasing reviewed the
contract for specification compliance and pricing and determined that the contract would
provide the best service and pricing for meeting the needs oft City. If approved, this
will be for the first renewal option oft e four available.
The purpose of this bid was to establish annual fixed pricing contract for janitorial
services to be performed at various City facilities.
The proposed cost fort is contract represents a 1.8% increase from the past contract
costs. This cost increase is a result of adding the Dove Pool Facility, therefore,
increasing the square footage of all buildings from 229,472 SF to 230,542 SF. Staff
recommends approval.
5/29/2013 11:02:42 AM