HomeMy WebLinkAbout2012-06-14 Workshop AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING WORKSHOP
THURSDAY, JUNE 14, 2012 AT 6:00 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
1. Mr. Leon Younger to present business and staffing plans for the Community
Activities Center (CAC) expansion.
2. Discuss financing alternatives for Public Safety Building construction and
Community Activities Center (CAC) expansion.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and
posted on this the 8th of June, 2012 at 5:00 p.m.
4,, . '
Jo7 . Brown
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 14th day of
June, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tern
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jodi C. Brown City Secretary
CALL TO ORDER
Mayor Tate called the workshop to order at 6:02 p.m.
ITEM 1. DISCUSS, COMMUNITY ACTIVITIES CENTER EXPANSION BUSINESS
AND STAFFING PLANS
Mr. Leon Younger of Pros Consulting briefed the City Council on the draft business and
staffing plans. He reviewed the proposed Community Activities Center(CAC)project which
would expand the current 48,000 square foot facility to 108,000 square feet, current and
proposed fee schedule for Grapevine along with similar sized city-operated facilities in
surrounding cities, and presented the existing staffing level of the CAC and Senior
Activities Center (six full-time positions) and the proposed staffing level (13 full-time
positions) for the expanded facility.
Note: Council Member Spencer arrived at 6:27 p.m. during the presentation.
In the draft report, the CAC is projected to have an average annual operational cost
recovery of 99% based on all operating assumptions—which included an annual family
membership fee of $500 and an individual membership fee of $205. The City Council
expressed concerns that the proposed membership fees were too high and that it was the
Council's intent to make the CAC affordable to the citizens. There was discussion on non-
resident fees, the subsidy level to maintain membership affordability and the level of
building programming. Following discussion, it was the consensus of the City Council that
the business plan be revised using $300 for an annual family membership, and to draft a
membership fee schedule based on level of service.
06/14/12
There was no formal action taken by the City Council.
ITEM 2. DISCUSS, FINANCING ALTERNATIVES PUBLIC SAFETY BUILDING
CONSTRUCTION AND COMMUNITY ACTIVITIES CENTER EXPANSION
Administrative Services Director John McGrane reviewed the Public Safety Building
construction and Community Activities Center expansion finance alternatives: issuance of
General Obligation Bonds through voter approval in November 2012, issuance of
Certificates of Obligation, combination of cash payment from Quality of Life Fund with
issuance of General Obligation Bonds or Certificates of Obligation, or a combination of all.
He also reviewed the impact on the tax rate when funding $70,000,000 in debt, and the
Quality of Life Fund financial summary.
There was no formal action taken by the City Council.
ADJOURNMENT
Council Member Stewart, seconded by Mayor Pro Tem Wilbanks, offered a motion to
adjourn the workshop at 7:12 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 17th day of July, 2012.
APPROVED:
William D. Tate
Mayor
ATTEST:
4,170s ara61-4 -
Joir . Brown
Cit Secretary
2