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Home My WebLink About2012-08-14 Special Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 14, 2012 AT 5:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORKSHOP 1. City Council to conduct a workshop relative to the 2012-2013 budget and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council meeting agenda was prepared and posted on this the 10th day of August, 2012 at 5:00 p.m. 4etc6s,664-1,0A. J•c . Brown Ci'Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 14th day of August, 2012 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jodi C. Brown City Secretary John McGrane Administrative Services Director CALL TO ORDER Mayor Tate called the workshop to order at 5:42 p.m. ITEM 1. WORKSHOP, BUDGET FISCAL YEAR 2012-2013 City Manager Bruno Rumbelow noted that the proposed Fiscal Year 2013 budget continues to reflect the Council's priorities and represents the City's continued commitment to meeting the objectives necessary to achieve the City's goals. He stated the proposed budget was developed utilizing the effective tax rate and maintains a 20% fund balance. The FY2013 budget includes a proposed reduction in the ad valorem tax rate from $0.3480 to $0.345695 per$100 valuation. He noted the proposed budget includes eight additional full-time and one additional part-time positions as a result of the staffing study conducted earlier this year, and that the proposal includes a recommended 3% merit increase for general employees and a 5% step increase for public safety employees. Administrative Services Director John McGrane reviewed the FY2013 budget proposal for the following: General Fund, Convention & Visitors Bureau Fund, Stormwater Drainage Fund, Crime Control and Prevention District Fund, Lake Parks Fund, 4B Economic Development Fund, Debt Service Fund, Utility Enterprise Fund, Lake Enterprise (Golf) Fund, PCMF/PSMF Fund, Quality of Life Fund and Capital Equipment Acquisitions Fund. 08/14/12 Administrative Services Director McGrane noted that the fund balances for the following funds meet or exceed their fund balance requirements: General Fund, CVB, SDUS and Debt Service. The CCPD, Lake Parks, 4B and Golf funds have revenues that match or exceed expenditures. The proposed budget incorporates cash funding for Equipment and Technology, Permanent Capital Maintenance and Permanent Street Maintenance,vehicles and capital equipment. The projected General Fund transfer to the Quality of Life Fund for FY2013 is $3,000,000.00 with funding proposed for projects totaling $5,756,750.00. The FY2012-13 Quality of Life Fund proposed project list was reviewed. Mr. McGrane noted that funding for a utility rate study was included in the Utility Fund due to the City's increased raw water costs. Council expressed their appreciation to Staff for their work on the proposed FY2013 budget. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the workshop at 6:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2012. APPROVED: William D. Tate Mayor ATTEST: . Pry hbaa Tara Brooks Assistant City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 14, 2012 AT 5:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy CITIZEN COMMENTS NEW BUSINESS 1. Consider an ordinance calling a General Obligation Bond Election to be held on November 6, 2012 to include two propositions totaling $68,700,000 and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 10th day of August, 2012 at 5:00 p.m. 4,10, Mew\ Jo" . Brown City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 14th day of August, 2012 at 5:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Cathy Cunningham Assistant City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 5:33 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Chris Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1. ORDINANCE, CALLING NOVEMBER 6, 2012 MUNICIPAL BOND ELECTION City Manager Bruno Rumbelow reported that over the past several months Staff has been working with consultants on feasibility studies for a new public safety building as well as an expansion and renovation to the Community Activities Center. Staff and consultants met with the City Council on numerous occasions in workshop to discuss the proposed projects: Proposition 1 - Public Safety Building in the amount$38,600,00 for the construction of an approximately 100,000 square foot building and land acquisition, as necessary, that would accommodate all Police services, Fire Administration, Municipal Court, Detention, the Emergency Operations Center and Information Technology. Proposition 2 - Community Activities Center Expansion and Renovation in the amount of $30,100,000 for the renovation of the existing 48,000 square foot center and the addition of 08/14/12 approximately 60,000 square feet to provide for a wing to replace the current Senior Activities Center, additional fitness room space, indoor aquatics, multi-purpose rooms, child care/playground, game room, walking jogging track, locker rooms, family style changing rooms, restrooms, and office space. Staff anticipated that if both propositions are approved by voters in November, 20 year term bonds would be sold with no tax rate increase. Motion by Council Member Freed, seconded by Council Member Lease, to approve the ordinance calling a bond election for November 6, 2012 prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-34 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CALLING A BOND ELECTION TO BE HELD WITHIN SAID CITY; MAKING PROVISION FOR THE CONDUCT OF THE ELECTION AND OTHER PROVISIONS INCIDENTAL THERETO; AND DECLARING AN EMERGENCY ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 5:38 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of September, 2012. APPROVED: William D. Tate Mayor ATTEST: U7 halo Tara Brooks Assistant City Secretary 2