HomeMy WebLinkAboutItem 15 - Magazine Print ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 20, 2021
SUBJECT: APPROVAL FOR THE AWARD OF A BEST VALUE CONTRACT FOR
RFB 504-2021 FOR PARD MAGAZINE PRINT SERVICES
RECOMMENDATION: City Council to consider the approval for the award of a best value
contract for RFB 504-2021 PARD magazine print services to Texas
Monthly for the Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the General Fund (Parks Department) and the
Lake Parks Fund for an annual amount not to exceed $137,556.
BACKGROUND: The purpose of this contract was to establish an annual contract to assist
in design, layout, production, and delivery of the Parks and Recreation
department's Go Grapevine Magazine with three editions annually.
The City of Grapevine solicited "Best Value" bids in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.021 (a) and
Section 252.041 (a). Bids were taken in accordance with the City
Purchasing Policy.
The bid advertisement was posted in the Fort Worth Star Telegram on
June 8, 2021 and June 15, 2021. RFB 504-2021 was issued through the
City eBid system with 432 invitations sent out. Seventeen vendors viewed
and downloaded the RFB and two bids were received. The bid was
opened electronically and publicly on June 24, 2021 at 2 pm. The contract
will be for an initial one-year period, with four one-year renewal options.
Staff recommends approval.
STUNITA