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Home My WebLink About2021-07-21 Regular Meeting E1E TAG E ��ri UN AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, July 21, 2021 AT 5:00 p.m. 2"d Floor Grand Hall Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Dr. Curtis Ratliff 2. Citizen Comments Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by Chairman Ratliff or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 3. Consider the Minutes of the June 16 Regular Meeting; 4. Old Business A. Membership Report— Janet Perkins B. Sponsorship Report— Balla Wright C. Nash Farm Report— Melva Stanfield 5. New Business A. Nash Farm 2021 events update — Cody Jolliff 6. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report— Paul W. McCallum B. City Council Report— Heritage Foundation Council Liaison Duff O'Dell 7. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, August 18, 2021 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2"6 Floor Grand Hall, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 14th day of July, 2021 at 5:00 pm. David Klempin, Manager, Heritage Programs & Preservation 21 July 2021 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, July 21, 2021 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Janet Perkins Secretary Sue Franks Member Courtney Fray Member Becky Hummer Member Frances Jensen Member The above constituting a quorum with member(s) Nelson absent. With the following Convention & Visitors Bureau staff present: David Klempin Heritage Preservation Programs Manager Cody Jolliff Heritage Museums & Education Programs Manager Mary Bush Administrative 1. CALL TO ORDER Chairman Ratliff welcomed all and called the meeting to order at 5 p.m. 2. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. 3. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the July 16, 2021 regular meeting. Frances Jensen seconded the motion, which prevailed in the following vote: Ayes: 8 (Ratliff, Stanfield, Wright, Perkins, Franks, Fray, Hummer, and Jensen) Nays: 0 None Absent: 1 (Nelson) 1 GHF July 21,2021 21 July 2021 4. OLD BUSINESS Membership Report - Janet Perkins Secretary Perkins reported a total of 194 active memberships to date with donations of$200 in memory bricks for Weems Alley. Sponsorship Report— Balla Wright Treasurer Balla Wright reported a total of $21,500 in sponsorships. Farm Manager Cody Jolliff reported working with Volleman's Dairy located in Gustine, (Comanche County) Texas as perhaps a Nash Farm sponsor or mission partner. He said their products are sold in local grocers and they also have home delivery service for dairy, bacon, cheese and bread. Nash Farm Report—Vice Chairman Melva Stanfield Vice Chairman Melva Stanfield reported the June First Friday"Commerce on the Grape Vine Prairie" program was attended by 154 participants; Dairy Day was attended by 400: the Hat Making Workshop had seven students; and 14 groups visited for educational tours with a total attendance of 2,420 visitors to the Farm in June. Farm Manager Jolliff told the board this was the largest June attendance in Nash Farm history. Chairman Ratliff thanked Cody saying the events were extremely organized and commended all who worked these; Treasurer Wright noted the turnout for the Farmhouse tours. 5. NEW BUSINESS Nash Farm 2021 Events — Cody Jolliff Farm Manage Cody Jolliff said the Barn Dance on Friday night, then the Fall Round-UP! and the Harvest Moon Dinner would go back to normal procedures pre-pandemic to get back to being more social, saying people were ready for more. The Butterfly Flutterby is in discussion for location in the Botanical Gardens or Peace Plaza. The Tin Shop and the Bragg House had water damage from the February ice storm, repairs are nearing completion; the International Sister City Programs Museum had new air conditioning installed today to ready for dedication on September 15-16, 2021. The Nash Farm agriculture committee will meet on the second Thursday of each month beginning August 12, 2021 in the Farmhouse; at this time the committee includes Melva Stanfield as Committee Chair, Curtis Ratliff, Martin Dinglemanse and Tom Halbut. DISTRIBUTION OF LIAISON REPORTS Grapevine Convention & Visitors Bureau (CVB) Report— Paul W. McCallum Heritage Preservation Programs (HPP) Manager David Klempin gave the CVB report as P.W. and our marketing team were hosting the first of three FY22 Marketing Committee Workshops with our hoteliers, attractions and retailers. HPP Manager Klempin read Executive Director Paul W. McCallum's report to the Foundation Advisory Board saying the Summertime in Grapevine promotion 2 GHF July 21,2021 21 July 2021 is progressing very successfully. Focus is on the "Near-cation" and "Stay-cations", the "Near-cation" is visitors from 50 — to 250 miles and the "Stay-cation" are those from within 50 miles; both markets are responding extremely well for family vacations. The resorts, Gaylord Texan and Great Wolf Lodge, are in the 80s percentile for occupancy. The full service and select service hotels are bumping close to 70 percent, while rates remain strong across all hotels. The Grapevine Vintage Railroad, Palace Arts Center, Nash Farm and the Historic District are all seeing pre-pandemic numbers. Grapevine Mills is recording the highest volume sales ever experienced and attribute much of it to the "Near-cation" market. Restaurant and retail sales are very strong across most sectors; convention group sales booking pace is now picking-up quickly; but business travel has not yet returned. The GrapeFest® Steering Committee is working very hard to bring a full pre-pandemic GrapeFest festival to our patrons. Paper coupons will be used as in all previous GrapeFests. Gate admissions will be $10 for adults and $5 for seniors and children. Planning for a very robust Christmas Capital of Texas is well underway. All Live performances return to normal capacity and the North Pole Express® (NPX) will operate at 100 percent capacity. NPX tickets will go on sale September 28, 2021. ..................................... ADJOURNMENT Balla Wright, seconded by Sue Franks, made the motion to adjourn the meeting at 6 p.m. The motion prevailed by the following vote: Ayes: 8 (Ratliff, Stanfield, Wright, Perkins, Franks, Fray, Hummer, and Jensen) Nays: 0 None Absent: 1 (Nelson) PASSED AND APPROVED THE JULY 21, 2021 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION THIS THE 18TH DAY OF AUGUST 2021. APPROVED: l CHAIRMAN ATTEST SECRETARY l$ xoL 3 GHF July 21,2021