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HomeMy WebLinkAbout2013-06-18 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 18, 2013 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET Discuss clean brush and yard waste recycling pilot program. 2. Monthly financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 14th day of June, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary 1AF STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 18th day of June, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: C. Shane Wilbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor William D. Tate and Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow Matthew Boyle Jodi C. Brown City Manager City Attorney City Secretary Mayor Pro Tern Wilbanks called the workshop to order at 6:40 p.m. ITEM 1. DISCUSS CLEAN BRUSH AND YARD WASTE RECYCLING PILOT PROGRAM City Manager Bruno Rumbelow stated the next step in the City's green waste recycling would be to recycle brush, tree limbs and grass clippings and then introduced Mr. Craig Mikolajchak, General Manager of Allied Waste /Republic Services. Mr. Mikolajchak briefed the City Council regarding the green waste pilot recycling program to allow residents to recycle tree limbs, leaves, brush and lawn clippings instead of sending the green waste to the landfill. He stated two areas of the City had been selected to participate in the pilot program which would be conducted for three months starting in September, if the Council were to approve the pilot program. Council discussion ensued relative to the benefits of green waste recycling and expressed support for the pilot program. It was the consensus of the Council to place the pilot program on the next agenda for consideration. There was no formal action taken by the City Council. ITEM 2. MONTHLY FINANCIAL UPDATE 06/18/13 Administrative Services Director John McGrane presented the monthly financial update, noting that sales tax revenue were up 1.8% from the same time period as last year and that expenditures are tracking as expected; Trinity River Authority issued a $279,000.00 refund to the City for over estimated water charges; hotel revenue is up 16% from the prior year; and Staff is working with bond counsel on the sale of tax notes and the Community Activities Center and Public Safety Building bonds for consideration at the June 27, 2013 special meeting. There was no formal action taken by the City Council. �;►►d 1 Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:09 p.m. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of July, 2013. ATTEST: 5�� Jo4 U. Brown City ecretary 2 APPROVED: AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 18, 2013 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 14th day of June, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary n STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 18th day of June, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: C. Shane Wilbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor William D. Tate and Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Pro Tem Wilbanks called the meeting to order at 7:09 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tern Wilbanks announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Wilbanks asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. M 0 [oil um, I -LTA 1: I joII 06/18/13 Council Member Coy, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:13 p.m. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of July, 2013. ATTEST: J d .Brown i - Cit ecretary N RIT02 02 06AN "s William D. Tate Mayor I a AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JUNE 18, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Beth Tiggelaar PRESENTATION Mayor Pro Tern C. Shane Wilbanks to recognize Bartley's Bar -B -Q for being selected by Texas Monthly as a top barbeque restaurant in Texas. JOINT PUBLIC HEARINGS 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13 -11 submitted by Speed Fab -Crete (Classic CNG Fueling Station) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -51 for a compressed natural gas facility and a 40 foot pole sign. The subject property is located at 2501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL13 -03 submitted by Neal Cooper (616 East Wall Street) for property located at 616 East Wall Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL13 -04 submitted by Nick Walker (612 East Wall Street) for property located at 612 East Wall Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of June, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 18, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 5. Consider award of an engineering services contract to Pacheco Koch Engineers for the design of the revised entry to the Community Activities Center and Library Complex from Vine Street, authorization for Staff to execute the contract and take any necessary action. 6. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Section 23 -63 No Parking Zones to modify parking restrictions at various locations on Industrial Boulevard and take any necessary action. 7. Consider a resolution authorizing an annual contract for mosquito control ground spraying services with Vector Disease Control International, LLC through an Interlocal Cooperative Agreement with Tarrant County and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a concession agreement for the Golf Course with PRP Food Service, Inc. Administrative Services Director recommends approval. 9. Consider a resolution authorizing the purchase of VMware software support from SHI Government Solutions, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider a resolution declaring forfeited evidence as surplus property and authorizing the sale through public auction. Administrative Services Director q recommends approval. 11. Consider a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the City of Mesquite, Texas to purchase various goods and services commonly utilized by both entities. Administrative Services Director recommends approval. 12. Consider renewal of Bid 388 -2012 Safety Related Supplies Annual Contract with U & D Enterprises, Inc. and WW Grainger Industrial Supply for the purchase of safety supplies. Administrative Services Director recommends approval. 13. Consider the minutes of the May 21 and June 4, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 14. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -11 (Classic CNG Fueling Station) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL13 -03 (616 East Wall Street) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL13 -04 (612 East Wall Street) and a subsequent ordinance, if applicable. 17. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lot 1, Block 1, Mi Casa Del Lago Amore and take any necessary action. 18. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 -21, Block 1, Lots 1 -28, Block 2 and Tracts 1 and 2, Vineyard Creek Estates and take any necessary action. . p If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 14th day of June, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary ®r C AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JUNE 18, 2013 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET WAMS OATH OF OFFICE Oath of Office to be administered to reappointed Planning & Zoning Commissioners Monica Hotelling, Beth Tiggelaar, Alternate Dennis Luers and newly appointed Alternate Theresa Mason. WORK SESSION 2. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the June 18, 2013 public hearing. If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 14th day of June, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary I AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JUNE 18, 2013 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET 1►I: k7a c }I Consider Conditional Use Application CU13 -11 (Classic CNG Fueling Station) and make a recommendation to the City Council. 2. Consider Historic Landmark Subdistrict HL13 -03 (616 East Wall Street) and make a recommendation to the City Council. 3. Consider Historic Landmark Subdistrict HL13 -04 (612 East Wall Street) and make a recommendation to the City Council. 4. Consider the final plat of Lot 1, Block 1, Mi Casa Del Lago Amore and make a recommendation to the City Council. 5. Consider the final plat of Lots 1 -21, Block 1, Lots 1 -28, Block 2 and Tracts 1 and 2, Vineyard Creek Estates and make a recommendation to the City Council. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of June, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary I'1 � i\ STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day of June, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: C. Shane Wilbanks Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Mayor William D. Tate and Council Member Sharron Spencer absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Alternate Theresa Mason Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary Mayor Pro Tern Wilbanks called the meeting to order at 7:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION CERTIFICATE OF RECOGNITION Mayor Pro Tern C. Shane Wilbanks presented Mr. Lynn Owens a Certificate of Recognition commending Bartley's Bar -B -Q on being selected by Texas Monthly as a top barbeque restaurant in Texas. 06/18/13 ITEM 2. PUBLIC HEARING CONDITIONAL USE APPLICATION CU13 -11 CLASSIC CNG FUELING STATION Mayor Pro Tern Wilbanks declared the public hearing open. Planning and Development Manager Ron Stombaugh stated that Conditional Use Application CU13 -11 had been filed by Speed Fab -Crete (Classic CNG Fueling Station) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -51 for a compressed natural gas facility and a 40 foot pole sign. The subject property is located at 2501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. The applicant intends to replace one of the current fuel dispenser machines with a natural gas dispenser and that the equipment yard will be screened by an eight foot masonry wall. Mr. Ron Hamm requested favorable consideration of the application and answered Commissioners' questions stating the CNG sign was an industry standard for advertising natural gas and that none of the equipment would be visible above the eight foot fence. Mayor Pro Tern Wilbanks invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ITEM 3. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL13 -03 616 EAST WALL STREET Mayor Pro Tern Wilbanks declared the public hearing open. Planning and Development Manager Stombaugh stated that Historic Landmark Subdistrict HL13 -03 had been filed by Neal Cooper (616 East Wall Street) for property located at 616 East Wall Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Pro Tern Wilbanks invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. 2 06/18/13 Commissioner Martin, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ITEM 4. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL13 -04 612 EAST WALL STREET Mayor Pro Tern Wilbanks declared the public hearing open. Planning and Development Manager Stombaugh stated that Historic Landmark Subdistrict HL13 -04 had been filed by Nick Walker (612 East Wall Street) for property located at 612 East Wall Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Pro Tern Wilbanks invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer RECESS AND RECONVENE Mayor Pro Tern Wilbanks announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 3 06/18/13 ITEM 5A. CITIZENS COMMENTS, CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, expressed his concern over the Council not attending the June 9th presentation on smart meters; spoke about a recent fire in Brady, Texas caused by a smart meter and that the City has a reference in the building code that restricts items that are harmful to be allowed on citizens' homes. ITEM 5B. CITIZENS COMMENTS, JOHN RYAN Mr. John Ryan, 4109 Meadow Drive, spoke on the published findings of the American Journal of Industrial Medicine (2008) on increased cancer incidences associated with the use of smart meters. ITEM 5 AWARD ENGINEERING SERVICES CONTRACT, COMMUNITY ACTIVITIES CENTER AND LIBRARY COMPLEX ENTRY DESIGN Public Works Director Stan Laster recommended award of an engineering services contract to Pacheco Koch Engineers in an amount of $75,300.00 plus 10% contingencies for the design of the revised entry to the Community Activities Center and Library Complex from Vine Street and authorization for Staff to execute the contract. Council Member Lease, seconded by Council Member Stewart, offered a motion to award the contract as recommended. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ITEM 6. ORDINANCE AMEND GRAPEVINE CODE OF ORDINANCES CHAPTER 23 TRAFFIC SECTION 23 -63 NO PARKING ZONES, INDUSTRIAL BOULEVARD Public Works Director Laster recommended approval of an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Section 23 -63 No Parking Zones relative to modifying parking restrictions at various locations along Industrial Boulevard. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ORDINANCE NO. 2013 -25 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, 0 06/18/13 SECTION 23 -63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 7. _RESOLUTION, AUTHORIZE MOSQUITO CONTROL GROUND SPRAYING SERVICES ANNUAL CONTRACT Public Works Director Laster recommended approval of a resolution authorizing an annual contract for mosquito control ground spraying services, on an as- needed basis, with Vector Disease Control International, LLC in an estimated amount of $41,000.00 through an Interlocal Cooperative Agreement with Tarrant County. Council Member Lease, seconded by Council Member Stewart, offered a motion to approve the resolution authorizing the contract as recommended. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer RESOLUTION NO. 2013 -62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MOSQUITO CONTROL GROUND SPRAYING SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Pro Tern Wilbanks asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Freed requested Item 8 relative to the Golf Course Concession Agreement be removed from the Consent Agenda. ITEM 8. AUTHORIZE CONCESSION AGREEMENT FOR GOLF COURSE 5 06/18/13 This item was removed from the Consent Agenda and considered after Item 13. Administrative Services Director John McGrane recommended approval of a concession agreement for the Golf Course with PRP Food Service, Inc. Mr. McGrane clarified the agreement was for an initial six month term with four, one year renewals, that the concessionaire was current on the monthly gross receipts payments and under the new agreement a penalty would be assessed on late payments. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the concession agreement as recommended. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer Item 9. Resolution Authorize Purchase of VMware Software Support City Manager recommended approval of a resolution authorizing the purchase of VMware software support from SHI Government Solutions, Inc. in an amount not to exceed $23,830.00 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer RESOLUTION NO. 2013 -63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VMWARE SOFTWARE SUPPORT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution Declare Forfeited Evidence as Surplus Property Administrative Services Director recommended approval of a resolution declaring forfeited evidence as surplus property and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: n. 06/18/13 Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer RESOLUTION NO. 2013 -64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS FORFEITED EVIDENCE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Interlocal Cooperative Purchasing Agreement City of Mesquite, Texas Administrative Services Director recommended approval of a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the City of Mesquite, Texas to purchase various goods and services commonly utilized by both entities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer RESOLUTION NO. 2013 -65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF MESQUITE, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Bid 388 -2012 Safety Related Supplies Annual Contract Administrative Services Director recommended approval to renew Bid 388 -2012 Safety Related Supplies Annual Contract with U & D Enterprises, Inc. and WW Grainger Industrial Supply in an estimated amount of $21,000.00 for the purchase of safety supplies. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer Item 13. Consideration of Minutes N 06/18/13 City Secretary recommended approval of the minutes of the May 21 and June 4, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -11 CLASSIC CNG FUELING STATION Planning and Development Manager Ron Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -11 submitted by Speed Fab -Crete (Classic CNG Fueling Station) granting a conditional use permit to amend the site plan approved by Ordinance No. 2012 -51 for a compressed natural gas facility and a 40 foot pole sign. The subject property is located at 2501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ORDINANCE NO. 2013 -26 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -11 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2012 -51 TO ALLOW A COMPRESSED NATURAL GAS FACILITY WITH A 40 FOOT POLE SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL 06/18/13 WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL13 -03 616 EAST WALL STREET Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of Historic Landmark Subdistrict HL13 -03 submitted by Neal Cooper (616 East Wall Street) for property located at 616 East Wall Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historic landmark subdistrict. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ORDINANCE NO. 2013 -27 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTRICT HL13 -03 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82 -73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOT 4, BLOCK 101, COLLEGE HEIGHTS ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE 616 EAST WALL STREET HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN 9 06/18/13 OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL13 -04 612 EAST WALL STREET Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of Historic Landmark Subdistrict HL13 -04 submitted by Nick Walker (612 East Wall Street) for property located at 612 East Wall Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R -7.5" Single Family District Regulations. Council Member Coy, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historic landmark subdistrict. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ORDINANCE NO. 2013 -28 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTRICT HL13 -04 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82 -73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOT 3, BLOCK 101, COLLEGE HEIGHTS ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE 612 EAST WALL STREET HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE f[i7 06/18/13 ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1, BLOCK 1, MI CASA DEL LAGO AMORE Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Mi Casa Del Lago Amore. The 0.7466 acre property is being platted for a single family home and is located at 3724 Lakeridge Drive. Council Member Lease, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Mi Casa Del Lago Amore. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 -21, BLOCK 1, LOTS 1 -28 BLOCK 2 AND TRACTS 1 AND 2 VINEYARD CREEK ESTATES Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lots 1 -21, Block 1, Lots 1 -28, Block 2 and Tracts 1 and 2, Vineyard Creek Estates. The 16.708 acre property is located north of Hughes Road and is being platted for the development of 49 single family homes. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 -21, Block 1, Lots 1 -28, Block 2 and Tracts 1 and 2, Vineyard Creek Estates. The motion prevailed by the following vote: Ayes: Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Tate & Spencer ADJOURNMENT Council Member Coy, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of July, 2013. HE ATTEST: Jo i . Brown Cit"ecretary 12 06/18/13 APPROVED: