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HomeMy WebLinkAboutItem 13 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 21 st day of May, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Stan Laster John F. Boyle, Jr. Matthew Boyle Jodi C. Brown Acting City Manager City Attorney City Attorney City Secretary Mayor Tate called the workshop to order at 6:16 p.m. Parks & Recreation Director Doug Evans provided a brief overview of creating an on- street bike network and noted that Quality of Life funds had been allocated for the first phase of the plan -- signage and education. Transportation Manager Mike Pacelli gave a presentation on proposed signage for roadways, designation of bicycle- friendly links to connect major roadways to improve safety and, for future Council consideration, establishing marked bike lanes in select locations as roadways are repaved or restriped. Following discussion, Council was amenable with the proposed signage and education program, and requested additional information before considering future requests to alter roadway striping to create bike lanes and the effects on roadway capacity and the City's Thoroughfare Plan. There was no formal action taken by the City Council. 05/21/13 Parks & Recreation Director Evans briefed Council on the proposed agreement with Segway Grapevine to offer Segway tours in Meadowmere Park. Mr. Evans noted the City Attorney had reviewed State law which allows the City to regulate Segways on hike and bike trails and sidewalks. Mr. Chris Cole, Segway Grapevine Managing Partner, stated the one hour tour would cover approximately three miles, be offered four times a day, seven days a week and would consist of one safety officer /tour guide and six guests. Mr. Evans stated the agreement contained a three percent of net revenue payment to the City for use of the Lake Parks property and would be presented for consideration at the Council's June 4th meeting. There was no formal action taken by the City Council ITEM 3. _ MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane stated General Fund revenues were holding; property tax collections would increase in July; Utility Fund water sales were up, along with revenues, and that fund expenditures were up due to water costs; sales tax year -to -date collection was up eight percent over the same period of last year and that the sales tax strength index indicates a leveling out on collections; the City will be issuing debt for bond projects and certificates of obligation and that during budget planning sales tax revenues will be conservative. Mr. McGrane noted that hotel tax collection is strong, the average room rate has risen and that the City's unemployment is 4.9% /_Mali ► ►r ► 1 Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:02 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jodi C. Brown City Secretary K �• William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 21 st day of May, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Stan Laster John F. Boyle, Jr. Matthew Boyle Jodi C. Brown Acting City Manager City Attorney City Attorney City Secretary Mayor Tate called the meeting to order at 7:02 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to consultation with City Attorney to receive legal advice regarding City of Grapevine v. Grapevine Tate Joint Venture pursuant to Section 551.071, Texas Government Code; (B) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code; and (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Acting City Manager Stan Laster stated there was no action necessary relative to pending or contemplated litigation under Section 551.071, Texas Government Code. 05/21/13 NOTE: Item (C) Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. U11119 L3 Jodi C. Brown City Secretary 2 William D. Tate Mayor STATE OF The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 21st day of May, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Dennis Luers Chairman Vice Chairman Member Member Member Member Alternate constituting a quorum, with Commissioners Beth Tiggelaar and Elaine Martin absent, with the following members of the City Staff: Stan Laster John F. Boyle, Jr. Jodi C. Brown map Acting City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Herb Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z13 -01 EASTWOODS Mayor Tate declared the public hearing open. 05/21/13 Planning and Development Manager Ron Stombaugh reported that Zoning Application Z13 -01 had been filed by Contrast Development (Eastwoods) requesting rezoning of 6.534 acres from "CN" Neighborhood Commercial District Regulations and "PO" Professional Office District Regulations to "R -5.0" Zero Lot Line District Regulations for the development of 26 residential lots. The subject property is located at 750 Hughes Road. Mr. Stombaugh noted that the subdivision was improperly identified as being located within a noise corridor; would have one point of entry and that all homes would front on Eastwood Drive. Mr. Brad Meyer requested favorable consideration of the application and addressed the concerns of the Commission and Council on preserving the trees on the property and explained the requested zoning versus selecting the "R -7.5" zoning district. Mayor Tate invited guests present to comment regarding the application: Carl Young, 4113 Meadow Drive, expressed concerns with the requested rezoning and density, traffic congestion, fire safety for the subdivision and location of utility easements; Gary Steen, 4389 Kenwood Drive, spoke on noise and loss of trees; Scott Walters, 4349 Kenwood Drive, voiced concerns of increased noise, loss of green space and trees, and the requested density for the area; G. Paul Reyes, 4381 Kenwood Drive, expressed concern over the loss of trees, increased traffic congestion and noise, and effects on property values. City Secretary Brown noted one letter of support and three letters in opposition had been copied to the Council and Commission. Commissioner Hotelling, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None GRAPEVINE ANTIQUE MARKET Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Conditional Use Application CU 13 -08 had been filed by C. Jay Ho (Grapevine Antique Market) requesting a conditional use permit for outside seating, outside display and sales of merchandise and 05/21/13 two 20 foot pole signs. The subject property is located at 1641 and 1649 West Northwest Highway and is zoned "SP" Site Plan District. Mr. Stombaugh noted the applicant intends to have 24 outdoor seats, two fenced areas adjacent to Passion Lighting for merchandise display and sales and the two pole signs would be located in the shopping center's southeast quadrant. Mr. Jay Ho requested favorable consideration of the application and stated he wanted to improve the outside appearance of the building by adding landscaping and tables to create an inviting outside public area. Mr. Ho addressed questions on type of merchandise to be displayed and the location of sales /display area; type of fencing and security /safety measures; and maintenance responsibilities for outside seating, landscaping and display areas. Mayor Tate invited guests present to comment regarding the application: Dr. Curtis Ratliff, 1611 West Northwest Highway, spoke in support of the application and it was noted there was no correspondence to report. Commissioner Luers, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL13 -01 THE RAWLS HOUSE Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Historic Landmark Subdistrict HL13 -01 had been filed by Trent Dehoney for property located at 426 East Texas Street requesting designation as a historical landmark subdistrict (The Rawls House). The subject property is zoned "R -7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support had been copied to the Council and Commission. 3 05/21/13 Commissioner Fry, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Freed, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL13 -02 TILLERY WEEKS HOUSE Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Historic Landmark Subdistrict HL13 -02 had been submitted by Paul Davis, Jr. for property located at 625 East Texas Street requesting designation as a historical landmark subdistrict (Tillery Weeks House). The subject property is zoned "R -7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Absent: Tiggelaar & E. Martin Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None l • '• • Mayor Tate declared the public hearing open. 2 05/21/13 Engineering Manager John Robertson reported that an application had been filed by Martin O'Connor for the final plat of Lots 1R, 2R, 3R and 4, Block A, Shamrock Ventures Addition, being a replat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The subject property is located east of the intersection of Pebble Brook Drive and Wall Street and is zoned "PO" Professional Office District Regulations and "R-7.5" Single Family District Regulations. The property is being platted into four lots. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin & Luers Nays: None Abstain: Oliver Absent: Tiggelaar & E. Martin Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None a. - Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. I ZI 011911WAII10MU Mr. Davy Brauer and Ms. Lauren Stark, members of Operation H2O and representing Cross Timbers Middle School, spoke on the importance of water conservation and education, and requested support in raising lake levels and preservation of water through the use of efficient appliances and conservation methods. ITEM 6B. CITIZENS COMMENTS, CARL YOUNG Carl Young, 4113 Meadow Drive, expressed concern over the senior citizen membership at the Community Activities Center not allowing non-residents to participate as a member of the Silver Sneakers Club and future bike lane designations on Hall-Johnson Road. 61 05/21/13 ITEM 6. PRESENTATION GRAPEVINE HERITAGE FOUNDATION'S 2013 PRESERVATION ADVOCACY AWARDS Mayor Tate presented the 2013 Grapevine Heritage Foundation's Preservation Advocacy Award Winners commemorating outstanding preservation accomplishments within the City of Grapevine. Awards were presented to the following: Conservation Award presented to Matthew and Sandra Gutierrez for the D. E. Box House, c. 1952, at 924 East Worth Street in the D. E. Box Addition Historic District. Restoration Award presented to Eric and Cynthia Eicher for the Koonce - Simmons House, c.1914, located at 305 Smith Street in the Historic Township. Township Award presented to Barry and Lori Buschel for the W. D. Deacon House, c. 1950, at 304 East College Street in the College Street Residential Historic District. Advocacy Award presented to Fabien Goury and Yasmine Bohsali for serving as advocates of Grapevine's heritage. They renovated the historic Jackson House located at 326 East Texas Street, c. 1947, and project their advocacy through their business located in a c.1888 brick building at 316 South Main Street, Main Street Bistro & Bakery. Heritage Foundation Chairman Curtis Ratliff stated these awards celebrate the careful work and outstanding results that preservation efforts have brought to our community. ITEM 7. RESOLUTION CANVASS RESULTS OF MAY 11 2013 GENERAL CITY OFFICERS AND SPECIAL CHARTER AMENDMENT ELECTION Mayor Tate presided over the canvass of the General City Officer and Special Charter Amendment Election held on Saturday, May 11, 2013. City Secretary Jodi Brown reported on May 1, 2013, the City had 27,695 registered voters, with citizens casting a total of 3,300 ballots (11.92 %) for the following candidates and proposition: Council, Place 3 Council, Place 4 Mike Lease Leon Leal Under Votes Darlene Freed Marc Blum Under Votes Charter Amendment Mayor /Council term limits For Against Under Votes A 1,885 1,270 145 2,163 881 256 1,259 2,025 16 05/21/13 City Secretary Brown recommended approval of a resolution declaring Mike Lease re- elected to Council Place 3, Darlene Freed re- elected to Council Place 4 and failure of the Charter Amendment proposition for Mayor and Council term limits since the measure failed to receive a majority of the ballots cast. Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to accept the results and adopt the resolution declaring the following officials elected: Council Place 3 Mike Lease Council Place 4 Darlene Freed and failure of the Charter Amendment Term Limit Proposition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE 2013 CITY OFFICER AND CHARTER AMENDMENT ELECTION AND PROVIDING AN EFFECTIVE DATE Police Chief Eddie Salame recommended approval to award an Architectural Services Contract to Brinkley Sargent Architects in the amount of $2,944,000.00 for the design and construction of the Public Safety Building which will include Police, Fire, Information Technology, Municipal Court, Detention Center, a Central Utility Plant and a logistics building. The contract also includes design of the roads, parking lots, landscaping, site survey, civil engineering and construction administration. Chief Salame explained that Brinkley Sargent's basic services proposal was $2,184,000.00 in addition to $760,000.00 for additional costs for sub - consultant's services for a total design cost of $2,944,000.00. Council Member Freed offered a motion to award the Architectural Services Contract as recommended. Mayor Pro Tern Wilbanks seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None • 19 05/21/13 Information Technology Director John Jennery recommended approval of a resolution authorizing a contract for Information Technology Project Engagement services for the new Public Safety Building with Acuity - Holdings, Inc. in the amount not to exceed $95,370.00 through the U.S. General Services Administration (GSA) Cooperative Purchasing Program. The technology consulting services contract includes formulating design specifications, writing RFPs for equipment and installation, actual work inspections, data center move planning and move assistance to the new facility. Council Member Freed offered a motion to award the Information Technology Project Engagement Contract as recommended. Council Member Stewart seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR FULL SERVICE INFORMATION TECHNOLOGY PROJECT ENGAGEMENT THROUGH THE U.S. GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 10. Renew Bid 318 -2009 Water Treatment Chemicals Annual Contract Public Works Director recommended approval to renew Bid 318 -2009 Water Treatment Chemicals Annual Contract with Brenntag Southwest, Inc. who acquired Altivia Corporation, Fort Bend Services, Inc., Harcros Chemicals, DPC Industries, Inc. and Univar USA in the estimated amount of $488,000.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Microsoft Enterprise Enrollment OfficeProPlus Annual Contract and Purchase of 50 additional licenses U 05/21/13 City Manager recommended approval to renew the Microsoft Enterprise Enrollment OfficeProPlus Annual Contract and authorization to purchase 50 additional licenses with Dell in the amount not to exceed $102,131.00 through a contract established by the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Resolution, Expressing Intent to Finance Expenditures Architectural Services and Technology Design Services Public Safety Building Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to architectural services and technology design services for the Public Safety Building. This resolution allows for the expenditure of funds, estimated to be $3,053,930.00 occurring prior to issuing General Obligation Bonds that were approved by voters in November 2012. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Declare Certain Items as Surplus Property and Forfeited Evidence Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None F� 05/21/13 RESOLUTION NO. 2013 -49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS SURPLUS PROPERTY AND FORFEITED EVIDENCE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution Authorize 2014 Ford F- 450 _Utility Bed Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a 2014 Ford F-450 utility bed truck from Sam Pack's Five Star Ford in the amount not to exceed $47,767.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A UTILITY BED TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution Authorize 2014 Ford F -450 Flatbed Dump Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a 2014 Ford F -450 flatbed dump truck from Sam Pack's Five Star Ford in the amount not to exceed $36,357.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER 10 05/21/13 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A FLATBED DUMP TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of a Turtle Sculpture /Play Component and Signs for Casey's Clubhouse Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a turtle sculpture /play component and signs for Casey's Clubhouse from The PlayWell Group, Inc. in the amount not to exceed $46,113.39 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TURTLE SCULPTURE AND SIGNS FOR CASEY'S CLUBHOUSE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Authorize Interlocal Agreement West Nile Virus Mosquito Surveillance and Response Program, Tarrant County Public Works Director recommended approval of an Interlocal Agreement with Tarrant County to participate in a West Nile Virus Mosquito Surveillance and Response Program and authorization for the City Manager to execute the agreement. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Resolution, Approve National Highway System Agreement for State - Contracted Traffic Signal Construction Texas Department of Transportation Public Works Director recommended approval of a resolution approving a National Highway System Agreement for State - Contracted Traffic Signal Construction with the 11 05/21/13 Texas Department of Transportation stipulating a reimbursement not to exceed $21,578.00 for the State Highway 121 (Section 13) Project and authorization for the City Manager to execute the agreement. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A NATIONAL HIGHWAY SYSTEM AGREEMENT FOR STATE - CONTRACTED TRAFFIC SIGNAL CONSTRUCTION WITH THE TEXAS DEPARTMENT OF TRANSPORTATION AND PROVIDING AN EFFECTIVE DATE Item 19. Approve Alternate Municipal Court Judqe Contract Administrative Services Director recommended approval of a one year Alternate Municipal Court Judge contract with Alan Wayland. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 20. Consideration of Minutes City Secretary recommended approval of the minutes of the May 7 and 13, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z13 -01 EASTWOODS W 05/21/13 Chairman Oliver reported the Planning & Zoning Commission voted 5 -2 for approval of Zoning Application Z13 -01 submitted by Contrast Development (Eastwoods) granting rezoning of 6.534 acres from "CN" Neighborhood Commercial District Regulations and "PO" Professional Office District Regulations to "R -5.0" Zero Lot Line District Regulations for the development of 26 residential lots. The subject property is located at 750 Hughes Road. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -19 AN ORDINANCE AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z13 -01 ON A TRACT OF LAND OUT OF THE J. HUGHES SURVEY, ABSTRACT NO. 2028, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CN" NEIGHBORHOOD COMMERICAL DISTRICT REGULATIONS AND "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS TO "R -5.0" ZERO LOT LINE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOTS 1 -26, BLOCK 1 EASTWOODS 13 05/21/13 Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of the Statement of Findings and the preliminary plat of Lots 1 -26, Block 1, Eastwoods. The 6.534 acre property is being platted for 26 residential homes and is located northwest of Hughes Road and Euless- Grapevine Road. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 -26, Block 1, Eastwoods. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -08 GRAPEVINE ANTIQUE MARKET Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 with the stipulations of no outside display and sales of merchandise and approval of two 20 foot flags poles in lieu of pole signs. The Conditional Use Application CU13 -08 was submitted by C. Jay Ho (Grapevine Antique Market) requesting a conditional use permit for outside seating, outside display and sales of merchandise and two 20 foot pole signs. The subject property is located at 1641 and 1649 West Northwest Highway and is zoned "SP" Site Plan District. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation with stipulations and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -20 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -08 FOR OUTSIDE SEATING AND FLAG POLES IN A DISTRICT ZONED "SP" SITE PLAN DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING 14 05/21/13 MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL13 -01 THE RAWLS HOUSE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Historic Landmark Subdistrict HL13 -01 submitted by Trent Dehoney granting a historical landmark subdistrict overlay for property located at 426 East Texas Street and adoption of the Rawls House Design Guidelines. The subject property is zoned "R -7.5" Single Family District Regulations. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL13 -01 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOT C, RAWLS AND DALTON ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE RAWLS HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO 15 05/21/13 THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL13 -02 TILLERY WEEKS HOUSE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Historic Landmark Subdistrict HL13 -02 submitted by Paul Davis, Jr. granting a historical landmark subdistrict overlay for property located at 625 East Texas Street and adoption of the Tillery Weeks House Design Guidelines. The subject property is zoned "R -7.5" Single Family District Regulations. Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL13 -02 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82 -73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOTS 6 AND 7, BLOCK 105, COLLEGE HEIGHTS ADDITION AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE TILLERY WEEKS HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE M. 05/21/13 ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1R, 2R, 3R AND 4, BLOCKA SHAMROCK VENTURES ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 6 -0 -1 for approval of the Statement of Findings and the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The 2.2 acre property is being platted to construct two single family homes on Lots 1 R and 2R and subdividing Lot 3, zoned "PO" Professional Office District Regulations, into two lots. Council Member Lease, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 R, 2R, 3R and 4, Block A, Shamrock Ventures Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 AND 2, BLOCK 1 REAGAN SHORES ESTATES Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Reagan Shores Estates. The 0.663 acre property is being platted to construct a single family home. The subject project is located at 1384 Shannon Street and is zoned "R -7.5" Single Family District Regulations. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Reagan Shores Estates. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 2, BLOCK 1 STEVENS ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 2, Block 1, Stevens Addition. The 0.46 acre property is being platted to construct a single family home on Lot 2. The subject property is located at 2912 North O'Dell Court and is zoned "R -20" Single Family District Regulations. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 2, Block 1, Stevens Addition. The motion prevailed by the following vote: 17 05/21/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None FTAI Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jodi C. Brown City Secretary W FTAI w W William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of June, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:17 p.m. ITEM 1. DISCUSS CHRISTMAS DECORATIONS City Manager Bruno Rumbelow stated Staff had been working with Christmas light and decor designers on a long -term plan for the placement of Christmas decorations for the next several years. Assistant Parks Director Kevin Mitchell introduced Mr. Jim Ketchum with Christmas by Zenith and Ms. Casey Hall with Lonesome Dove Designs. The consultants presented information on the City's history of lighting and decorating the downtown area, planning of future displays, replacement products and the potential of leasing decorations, themes and ideas for repurposing existing decorations to allow Staff to incorporate long -term plans into future budgets as appropriate. Council discussion ensued on updating the downtown area's decorations, providing more photo opportunities, and repurposing items from the downtown and relocating them to other entry ways into the City. There was no formal action taken by the City Council. ITEM 2. DISCUSS USES AND PARKING WITHIN "CBD" CENTRAL BUSINESS DISTRICT 06/04/13 City Manager Rumbelow introduced the discussion on the uses allowed within the "CBD" Central Business District and the impact these uses have on the current and future inventory of on- street and off- street parking in the downtown area, increased needs in the near term and long range parking and the potential for added parking. Planning and Development Manager Ron Stombaugh reviewed permitted uses, general retail sales and uses allowed through a conditional use permit in the Central Business District. Discussion followed on developing a plan to preserve the retail and restaurant mix in the downtown area, updating the downtown parking study and the need for additional parking. Public Works Director Stan Laster suggested a utilization study on current parking trends. There was no formal action taken by the City Council. NNUNEREUMN Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to adjourn the workshop at 7:29 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. /_I100:L.3ii Jodi C. Brown City Secretary K William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of June, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:29 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 00MICH 06/04/13 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jodi C. Brown City Secretary 2 L6991 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of June, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Chris Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS DON BIGBIE Mr. Don Bigbie, 4 Windy Knoll, spoke on the significance of the Historic Preservation Commission, the board's role in historic preservation and requested the Council and Historic Preservation Commission meet jointly and review the proposed ordinance priorto being considered by the City Council. ITEM 1 B. CITIZENS COMMENTS, STEPHEN HOFMEYER Mr. Stephen Hofineyer, 522 East Texas Street, spoke on membership regulations contained in the National Historic Act of 1966, the City's township and the creation of a historic district that included the D. E. Box Addition, and spoke in opposition to the minimum house size included in the proposed ordinance. ITEM 1C. CITIZENS COMMENTS, ROSS BANISTER 06/04/13 Mr. Ross Banister, 424 Ball Street, expressed his appreciation of the efforts in drafting the proposed ordinance to preserve the historic district. Mr. Aram Azadpour, P. O. Box 2644, Grapevine, commented that he would continue with the complaint filed with the Tarrant County District Attorney; that Mayor Tate should recue himself from discussions on the Grapevine Tate Joint Venture if there was a conflict of interest; that roadway markings on Glade Road were not up to Code and that an electronic speed indicator should be installed; and that the City should provide funding for Open Records training. ITEM 1 E. CITIZENS COMMENTS CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, extended a meeting invitation on smart meters at St. Francis Catholic Church on June 9 at 12:40 p.m. and expressed concerns on the May 21, 2013 approval of Zoning Application Z13 -01 for "R -5.0" Zero Lot Line zoning and the density for the area. ITEM 1 F. CITIZENS COMMENTS JEFF AVERY Mr. Jeff Avery, 1314 Worthington, spoke on the proposed amendments to Appendix G Historic Preservation and requested the Council consider grandfathering current property owners from the proposed regulations. City Secretary Jodi Brown administered the Oath of Office to re- elected Place 3, Council Member Mike Lease and Place 4, Council Member Darlene Freed. GRACE Executive Director Shonda Schaefer showed a presentation on GRACE's offered services in the community and Volunteer Manager Jan Smith spoke on the success of their golf fund raiser, Drive into the Night, benefitting their children's services. ITEM 3. PRESENTATION, NEXT GENERATION LEADERSHIP CAPSTONE PROJECTS Assistant City Manager Jennifer Hibbs introduced the capstone projects from the City's 2012 Next Generation Leadership Program: Creation of a Centralized Volunteer Database, Citywide Reporting Mechanism and Citywide Internship Program. Mr. Albert Triplett of Development Services presented the groups findings on establishing a Centralized Volunteer Database, recommended software and then introduced partners: 4 06/04/13 Alysia Perales (Information Technology), Patricia Burkholder (Administrative Services) and Tim Gill (Police). Mr. Tony Steele from Parks & Recreation highlighted research results on creating a Citywide Reporting Mechanism; finding that the City currently uses Republic Waste Management's app - -My Waste which could be converted for citywide citizen and Staff reporting; and then introduced partners: Kirk Howard (Public Works), Jamey Shipler (Fire) and Kent Conkle (Public Works). Mr. Randy Sell of Parks & Recreation reviewed the team's process on establishing a Citywide Internship Program by working with department heads to create guidelines, job descriptions and recommending departmental requests for summer interns since funding was included in the FY2013 budget, and then introduced partners: Barry Bowling (Police), David Coulter (Library), Melanie Hill (Administrative Services), Gary Livingston (Administrative Services) and Dewey Stoffels (Public Works). No formal action was taken by the City Council. ITEM 4. ELECT MAYOR PRO TEM 2013 -2014 Council Member Stewart, seconded by Council Member Coy, offered a motion to reappoint Mr. C. Shane Wilbanks as the Mayor Pro Tern for 2013 -2014. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Abstain: Wilbanks 01 ,.. .. Development Services Director Scott Williams presented an ordinance AM 13-01 amending the Grapevine Code of Ordinances, Appendix G Historic Preservation relative to design requirements for residential structures within historic districts and the Historic Grapevine Township District. After discussion on the height of a structure within the 100 foot radius, variance approval and clarification of a hardship, Mayor Pro Tern Wilbanks offered a motion to approve the proposed ordinance. Council Member Spencer requested the term "hardship" be defined in the ordinance and offered a second to approve the revised ordinance. Mayor Pro Tern Wilbanks was agreeable to include the definition of hardship as part of his motion. Council comments ensued relative to concerns with restricting the construction or renovation of a home based on structures located within a 100 foot radius of the subject property. 3 06/04/13 Mayor Pro Tern Wilbanks amended his motion to revise the 100 foot radius, as proposed in the ordinance, to 200 feet and to include the definition of hardship. Council Member Spencer accepted the amended motion and offered a second. The motion failed after the following vote: Ayes: Tate, Wilbanks & Spencer Nays: Stewart, Freed, Lease & Coy Council Member Freed, seconded by Council Member Lease, offered a motion to approve the ordinance with the stipulation that the first sentence of sections (d)(2)a, and b. relative to height and area based on a 100 foot radius be removed from the proposed ordinance. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING APPENDIX G, HISTORIC PRESERVATION, SECTION 7 CERTIFICATES OF APPROPRIATENESS AND SECTION 13 APPEALS OF THE CITY OF GRAPEVINE CODE OF ORDINANCES; PROVIDING THAT ALL ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED TO THE EXTENT THEY ARE IN CONFLICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 6. ORDINANCE, ADOPT RATE REVIEW MECHANISM TARIFF, ATMOS ENERGY CORPORATION Assistant City Manager Hibbs recommended approval of an ordinance approving the Atmos Energy Corporation, Mid -Tex Division's Rate Review Mechanism (RRM) Tariff that reflects the negotiated RRM process as a temporary replacement for the Gas Reliability Infrastructure Program, statutory mechanism known as GRIP. Ms. Hibbs stated the initial RRM Tariff had expired in 2011 and after negotiations, renewal of the RRM tariff for a four year period from 2013 to 2017 was proposed. Motion by Council Member Coy, seconded by Mayor Pro Tern Wilbanks, to approve the ordinance as recommended. The motion prevailed by the following vote: El 06/04/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -24 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ( "CITY ") APPROVING AND ADOPTING RATE SCHEDULE "RRM — RATE REVIEW MECHANISM" FOR ATMOS ENERGY CORPORATION, MID -TEX DIVISION TO BE IN FORCE IN THE CITY FOR A PERIOD OF TIME AS SPECIFIED IN THE RATE SCHEDULE; ADOPTING A SAVINGS CLAUSE; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND ACSC LEGAL COUNSEL Note: Council Member Coy left the dais. ITEM 7. RESOLUTIONS, EXPAND ANIMAL SHELTER ADVISORY COMMITTEE AND SENIOR CITIZENS ADVISORY BOARD MEMBERSHIP City Secretary Brown stated after the Council Panel board and commission interviews, Council Member Stewart recommended approval of the two resolutions which would increase the membership of the Animal Shelter Advisory Committee by adding a new citizen member position in 2013 for a two year term and the Senior Citizens Advisory Board by adding a new citizen member for an initial one year term, with subsequent appointments for a two year term. Motion by Council Member Freed, seconded by Council Member Lease, to approve the two resolutions increasing the citizen member positions as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2013 -54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2011- 39 THAT ESTABLISHED THE ANIMAL SHELTER ADVISORY COMMITTEE BY ALTERING THE MEMBERSHIP OF SAID BOARD AND PROVIDING AN EFFECTIVE DATE 5 06/04/13 RESOLUTION NO. 2013 -55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2000- 39, AS AMENDED BY RESOLUTION NO. 2003 -19 AND NO. 2005 -28, THAT ESTABLISHED THE SENIOR CITIZENS ADVISORY BOARD BY ALTERING THE MEMBERSHIP OF SAID BOARD AND PROVIDING AN EFFECTIVE DATE Note: Council Member Coy returned to the dais. Citizen appointments were made to the following boards and commissions: Animal Shelter Advisory Committee Council Member Stewart, seconded by Council Member Spencer, offered a motion to reappoint Debra Brantner and to appoint Dr. Jason Steinle and Nancy Snyder for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None • gams, •. • • •••- Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Paul Biesiadny, Hal Hardister, Jerrold Sklar and Rex Young, leaving one alternate position vacant (one year term). The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Board of Zoning Adjustment Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to appoint Sal DeAngelo as a full member and leaving two alternate positions vacant (two year term). The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Convention & Visitors Bureau L ^' 06/04/13 Council Member Spencer, seconded by Council Member Coy, offered a motion to appoint Tom Cherry as a full member for a two year term, reappoint John Imaizumi, Lance Marrin, Daniel Weinberger and appoint Mark Terpening as an alternate member for a one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Grapevine Heritage Foundation Council Member Lease, seconded by Council Member Coy, offered a motion to reappoint the following members: Sue Franks, Pat Stinson and Don Vaughn and to appoint Ron Hewlett and Frances Jensen for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None • .r • :�. • Council Member Lease, seconded by Council Member Stewart, offered a motion to reappoint the following members: Gary Davis, Shelley Ruddick, John Springer and Jonathan Wall. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Historic Preservation Commission Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to reappoint the following members: Vick Cox, R. Lee Derr, Sean Shope and Chuck Voelker as a one year alternate. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Grapevine Housing Board of Commissioners Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Jane Everett and Joetta King, and to appoint Oleta White, resident member for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 7 06/04/13 Library Advisory Board Council Member Coy, seconded by Council Member Spencer, offered a motion to reappoint the following members: Lynda Brown, Janice Cook, Debbie Venable, and leaving a vacancy for a two year. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Parks & Recreation Advisory Board Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to reappoint the following members: John Dalri, Place 4, Larry Francis, Place 3, Elizabeth Kaufman, Place 6 and Debra Tridico, Place 7, and appoint Terry Musar, Place 5 for a two year term and Gary Humble, Place 8 to fill a vacant one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate appointed Mr. Roy Robertson as the Chairman. Planning & Zoning Commission Council Member Freed, seconded by Council Member Coy, offered a motion to reappoint the following members: Monica Hotelling and Beth Tiggelaar as full members, Dennis Luers as a one year alternate and to appoint Theresa Mason as a one year alternate. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Senior Citizens Advisory Board Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to reappoint the following members: Tena Burrell, Carey Miller and Pam Price, and to appoint Alexander Graham to the new citizen member position for an initial one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate reappointed Mr. Paul Slechta as Chairman of the Convention & Visitors Bureau Advisory Board, Dr. Curtis Ratliff as Chairman of the Heritage Foundation Advisory Board and Mr. Dick Guckel as Chairman of the Senior Citizens Advisory Board. N 06/04/13 Mayor Tate reappointed the City Council liaisons to the following boards and commissions: William D. Tate Tax Increment Finance District Boards - One and Two Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Shane Wilbanks Parks & Recreation Advisory Board (2002) Historic Preservation Commission (2008) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two Utility Committee (1998) 1St Alternate Golf Course Advisory Board (2002) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Council Corps Committee (2008) Sharron Spencer Building Board of Appeals (2001) Convention & Visitors Advisory Board (2008) Housing Authority Advisory Board (1998) Facilities Committee (1985) 1St Alternate Planning & Zoning Commission (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Council Corps Committee (2008) Roy Stewart Board of Zoning Adjustment (2003) Senior Citizens Advisory Board (2008) Audit Committee (1998) Facilities Committee (1996) Impact Fee Committee (Ex- Officio) (1996) Citizens Drainage Review Committee (1990) Tax Increment Finance District Boards — One and Two 1 St Alternate Building Board of Appeals (2001) Crime Control & Prevention District Board (2006) Animal Shelter Advisory Committee (2011) Darlene Freed Planning & Zoning Commission (2008) Teen Court Advisory Board (1998) Audit Committee (1998) DFW Airport Board Liaison (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Mike Lease Golf Course Advisory Board (2007) Heritage Foundation Advisory Board (2007) P 06/04/13 Facilities Committee (2008) Tax Increment Finance District Boards — One and Two (2007) 1 st Alternate Senior Citizens Advisory Board (2007) 1St Alternate Parks & Recreation Advisory Board (2007) Crime Control & Prevention District Board (2007) Chris Coy Library Advisory Board (2008) Grapevine /Colleyville Independent School Board Liaison (2010) 1St Alternate Board of Zoning Adjustment (2008) Utility Committee (2008) Tax Increment Finance District Boards — One and Two (2008) Impact Fee Committee (Ex- Officio) (2008) Crime Control & Prevention District Board (2008) Council Corps Committee (2008) ITEM 9. AWARD, CONSTRUCTION CONTRACT, LOS ROBLES PHASE I SANITARY SEWER CONSTRUCTION PROJECT Public Works Director Stan Laster recommended approval to award a construction contract to Bandera Utility Contractors, Inc. in the amount of $103,825.00 for the Los Robles Phase I Sanitary Sewer Construction Project and authorization for the City Manager to execute the contract. The proposed improvements in the contract comprise the westernmost downstream leg of the line designed to serve all of the houses on Los Robles and will be funded solely from impact fees. Motion by Council Member Freed, seconded by Council Member Stewart, to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 10. APPROVE GROUND LEASE AGREEMENT FIRST BAPTIST CHURCH OF GRAPEVINE Public Works Director Laster recommended approval of a ground lease agreement with the First Baptist Church of Grapevine for the use of the church's parking lot for public parking and authorization for the City Manager to execute the lease. The agreement is for the parking lot located at the southeast corner of Wall Street and Jenkins Street and will allow public parking for a period of 20 years with renewals in increments of ten years, if mutually agreed upon. Mr. Laster estimated pavement repair, overlay and striping costs in the amount of $25,000.00 and will be funded from the Quality of Life Fund, with future maintenance costs funded from the Annual Permanent Street Maintenance Fund. 10 06/04/13 Motion by Council Member Spencer, seconded by Council Member Freed, to approve the agreement with the stipulation that a 30 day termination clause be added to the agreement. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Cancel July 2, 2013 City Council Meeting City Manager recommended approval of canceling the July 2, 2013 City Council meeting due to lack of a quorum of the City Council. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Authorize Concession Agreement for Segway Tours at Meadowmere Park Parks & Recreation Director recommended approval of a one year concession agreement with Dase Group dba Segway Grapevine to operate Segway tours at Meadowmere Park. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Resolution, Authorize Vehicle Emergency Lighting and Equipment Purchase Public Works Director recommended approval of a resolution authorizing the purchase of vehicle emergency lighting and equipment for recently purchased Police and Fire vehicles from GT Distributors, Inc. in an amount not to exceed $32,653.90 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Hi 06/04/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VEHICLE EMERGENCY LIGHTING AND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Renew Personal Services Annual Contract for Janitorial Services Public Works Director recommended approval to renew the Personal Services Annual Contract with Regent Services for janitorial services for various City facilities in an estimated amount of $220,000.00. The contract term is for one year with four optional, one year renewals. This would be the first renewal of the four available. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Award Bid 407 -2013 Emergency Stand -by Generators and Transfer Switches Public Works Director recommended approval to award Bid 407 -2013 Emergency Stand -by Generators and Transfer Switches for the Lakeview and Kimball Lift Stations to Facility Solutions Group, Inc. in an amount not to exceed $97,000.00. Due to budgetary limitations only the generators and transfer switches will be purchased from this vendor. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Resolution, Authorize Purchase of Backlit Street Signs Public Works Director recommended approval of a resolution authorizing the purchase of backlit street signs from Consolidated Traffic Controls, Inc. in an amount not to exceed $18,835.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC). This purchase includes eight signs that will be installed at the two newly reconstructed intersections on Ira E. Woods Avenue (State Highway 26) at Mustang Drive and Kimball Avenue /Heritage Avenue. 12 06/04/13 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BACKLIT STREET SIGNS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 17. Resolution, Adopt Rules for Electronic Bids and Proposals Administrative Services Director recommended approval of a resolution adopting rules to ensure the identification, security, and confidentiality of electronic bids and proposals in accordance with Section 252.0415(a), Texas Local Government Code. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -58 RESOLUTION OF • OF OF GRAPEVINE, TEXAS, ADOPTING RULES FOR THE ELECTRONIC BIDDING SYSTEM AND PROVIDING AN EFFECTIVE DATE Item 18. Resolution, Declare Bronto Fire Truck as Surplus Property Administrative Services Director recommended approval of a resolution declaring the 2002 E -ONE Bronto Fire Truck as surplus property and approve the sale through public auction. The minimum bid for the sale of this vehicle was established at $275,000.00 and proceeds from the sale will be deposited into the Fleet Replacement Fund. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 13 06/04/13 RESOLUTION NO. 2013 -59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING A 2002 E -ONE BRONTO FIRE TRUCK AS SURPLUS PROPERTY AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 19. Resolution Authorize Deck Mower Purchase Administrative Services Director recommended approval of a resolution authorizing the purchase of a deck mower for the Golf Course from Luber Bros. in the amount not to exceed $45,094.03 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A DECK MOWER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Resolution, Authorize Golf Course Drivina Ranae Liahtina Purchase Administrative Services Director recommended approval of a resolution authorizing the turnkey purchase and installation of lighting forthe Golf Course driving range from Techline Sports Lighting in an amount not to exceed $129,000.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER 14 06/04/13 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LIGHTING FOR THE GOLF COURSE DRIVING RANGE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Renew Alternate Municipal Court Judge Contracts Administrative Services Director recommended approval of a one year renewal of the Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and Judge Terry Leach as Second Alternate. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 22. Approve Adopt -An -Area Agreements, McPherson Slough Parks & Recreation Director recommended approval of Adopt -An -Area agreements with ReGeared and the Moyer Family for McPherson Slough from Catfish Lane to the Lakeview boathouse area. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 23. Award Engineering Design and Construction Phase Services Contract Dove Elevated Water Storage Facility Public Works Director recommended approval to award an Engineering Design and Construction Phase Services Contract to DeltaTek Engineering in the amount of $49,340.00 plus 10% contingency for the design and inspection of structural repairs and the interior and exterior painting of the support column and tank on the Dove Elevated Water Storage Facility and authorization for the City Manager to execute the contract. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None IV 06/04/13 M Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jodi C. Brown City Secretary it. William D. Tate Mayor