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HomeMy WebLinkAboutItem 22 - MinutesCO, ITEM #� STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 20th day of November, 2012 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks and Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:46 p.m. ITEM 1. UPDATE ON ILLUMINATED STREET NAME SIGN PROGRAM Public Works Director Stan Laster updated the City Council on a proposed illuminated street name sign program that was presented during the November 6, 2012 Workshop. He reviewed proposed sign maintenance costs and the Texas Department of Transportation's approved method for sign mounting. TxDOT requires a separate support arm for mounting illuminated street name signs on State signals. Fifty -one signs are proposed for the first phase by installing 39 signs at ten signals in the DFW Connector and 12 signs at three signals in Ira E. Woods Avenue /State Highway 26 Widening Project. There was no formal action taken by the City Council. ITEM 2. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane spoke on the City's opportunity to review bank qualified interested rates and competitive bid process for refunding a portion of outstanding debt which would result in a 9% cost savings.to the City. Mr. McGrane noted the bond refunding and issuance of Contractual Obligations for purchasing a fire truck would be presented at the December 4th meeting. There was no formal action taken by the City Council. 11/20/12 ADJOURNMENT Council Member Freed, seconded by Council Member Lease, offered a motion to adjourn the workshop at 6:53 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. ATTEST: Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 20th day of November, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks and Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 11/20/12 ADJOURNMENT Council Member Lease, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 9:18 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. ATTEST" Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of November, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks and Council Member Chris Coy absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Jim Fechter Member Gary Martin Member Beth Tiggeiaar Member Elaine Martin Alternate Dennis Luers Alternate constituting a quorum, with Commissioner Monica Hotelling absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, GRAPEVINE- COLLEYVILLE ISD EDUCATION FOUNDATION PROCLAMATION Mayor Tate presented Ms. Janice Kane, Executive Director of the Grapevine - Colleyville ISD Education Foundation, with a proclamation recognizing the Foundation's ongoing efforts in supporting education in the Grapevine - Colleyville ISD. 1120112 ITEM 2. PRESENTATION, ONE HEART MOVIE PROJECT Mr. Steve Riach, Producer and CEO of Eterne Films, presented a video clip on the One Heart movie project which is based on the 2008 high school football game between the Gainesville State School and Grapevine Faith Christian High School. He noted the movie is being filmed in Grapevine and surrounding areas and should be released in fall 2013. ITEM 3. PUBLIC HEARING ZONING APPLICATION Z12 -13 GLADE HILLS ADDITION Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stambaugh stated that Zoning Application Z12 -13 had been filed by Contrast Development (Glade Hills Addition) requesting rezoning of 16.26 acres from "PCD" Planned Commerce Development District to "R -5.0" Zero Lot Line District Regulations for a residential development. The subject property is located at 300 West Glade Road. Mr. Stombaugh reported the applicant proposes to develop 69 single family residential lots with the largest lot being 24,432 square feet and the smallest lot being 6,005 square feet; average lot size is 7,776 square feet and density is 4.24 dwelling units per acre. Two entrances to the subdivision are proposed —the main entrance is accessed from Glade Road and a right in /right out only drive from the southbound State Highway 360 service road. Mr. Brad Meyer requested favorable consideration of the application. He stated that a six foot screening fence would be constructed along State Highway 360; the open space /common area (Lot 1, Block 1) would remain as is; that participation in the homeowner's association is mandatory and that they will work with Staff in changing the name of Hilltop Lane since the City already has a Hilltop Drive in the northern part of the City. Mayor Tate invited guests present to comment regarding the application. The following spoke in opposition of the application citing loss of trees, drainage concerns and fire access into the subdivision: Gerald Jones, 4723 Taylor Lane; Carl Young, 4113 Meadow Drive and Sandra Rice, 4727 Taylor Lane. Two letters of opposition had been copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote.: Ayes: Oliver, Fry, Wilson, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Hotelling Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing, The motion prevailed by the following vote: 2 1120112 Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12 -42 SIGNATURE ASSISTED LIVING AND MEMORY CARE Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU12 -42 had been filed by Homeyer Engineering (Signature Assisted Living and Memory Care) requesting a conditional use permit for an assisted living facility. The property is located at 5001 Merlot Avenue and is zoned "PO" Professional Office District Regulations. The facility will be a single story, 57,954 square foot structure containing 79 beds. Access will be provided by two drives on Merlot Avenue. A required buffer area of 36 feet adjacent to the east property line is provided due to the height of the proposed structure and the "R -7.5" Single Family District zoning east of the subject site. Mr. Steve Homeyer requested favorable consideration of the application. Ms. Sheree Cummings, Vice President of Signature Assisted Living and Memory Care answered questions from the Council stating that the facilitywould have 24 memory care beds and 55 assisted living rooms. Ms. Cummings noted that security doors would separate the two areas, that each area would have its own dining area but would have a shared kitchen. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of opposition was copied to the Council and Commission. Commissioner Fry, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Hotelling Council Member Freed, seconded by Council Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 5. PUBLIC HEARING SPECIAL USE APPLICATION SU12 -03 PEACE BLISS & JOY Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Special Use Application SU12 -03 had been filed by Sandhya Hande (Peace Bliss & Joy) requesting a special use permit to allow massage services within the "CBD" Central Business District. The subject 3 11/20/12 property is located at 520 South Main Street #108. Mr. Stombaugh reported the applicant proposes to establish a massage therapy business in a 230 square foot lease space in the multitenant building that has undergone extensive remodeling and expansion to allow for multi- tenant office, retail, and restaurant uses. The applicant is a licensed massage therapist authorized to practice in the State of Texas. Ms. Sandhya Hande requested favorable consideration of the application. She answered questions from the Commission stating there would be no outside signage, that the three interior entries would have security access and operating hours would be Tuesday through Saturday from 9:00 a.m. to 7:30 p.m. Mayor Tate invited guests present to comment regarding the application. The following spoke in support of the application: Nandu Madiriddi, developer of 520 South Main Street; Margaret and Lewis Fox, 482 Shade Tree Circle, Hurst; Cathy and Roger Dismore, 1818 Northtown Drive, Grand Prairie and Laetitia and Loretta Cox, 5512 Mont Clair Drive, Colleyville. One letter of opposition was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Hotelling Council Member Stewart, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 6. PUBLIC HEARING FINAL PLAT LOT 6R BLOCK 1A CRESTWOOD HOLLOW, REPLAT OF LOT 6. BLOCK 1A, CRESTWOOD HOLLOW Mayor Tate declared the public hearing open. Public Works Director Stan Laster stated that an application had been filed by George Williams for the final plat of Lot 6R, Block 1A, Crestwood Hollow being a replat of Lot 6, Block 1A, Crestwood Hollow. The subject property is located at 4341 Crestwood Court and is zoned "R -5.0" Zero Lot Line District Regulations. The property is being platted to remove the 40 foot rear yard building fine /buffer. Mr. Laster clarified that the 25 foot rear setback would still apply to the lot. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: 4 11/20/12 Ayes: Oliver, Fry, Wilson, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Hotelling Council Member Lease, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 7. PUBLIC HEARING, FINAL PLAT LOT 2R, BLOCK 4, ORIGINAL TOWN OF GRAPEVINE REPLAT OF LOTS 1R1, 2 AND A PORTION OF LOT 3 BLOCK 4 ORIGINAL TOWN OF GRAPEVINE Mayor Tate declared the public hearing open. Senior Civil Engineer John Robertson stated that an application had been filed by Anthony Bologna for the final plat of Lot 2R, Block 4, Original Town of Grapevine being a replat of Lots 1R1, 2 and a portion of Lot 3, Block 4, Original Town of Grapevine. The 0.741 acre property is located at 520 South Main Street and is zoned "CBD" Central Business District. The applicant is platting three lots into one lot. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Hotelling Council Member Freed, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM_ 8. PUBLIC HEARING, FINAL PLAT LOTS 1 -15, BLOCK 1, LOTS 1 -8, BLOCK 2, HERITAGE COVE, REPLAT OF LOT 1, BLOCK 1, THOMPSON ADDITION AND 4.845 ACRES OF AN UNPLATTED TRACT OF LAND Mayor Tate declared the public hearing open. 5 11/20/12 Senior Civil Engineer Robertson stated that an application had been filed by Mark Howe for the final plat of Lots 1 -15, Block 1, Lots 1 -8, Block 2, Heritage Cove being a replat of Lot 1, Block 1, Thompson Addition and 4.845 acres of an unplatted tract of land. The subject property is located on the west side of the 5000 block of Roberts Road and is zoned "R- 7.5" Single Family District Regulations and is being platted for the development of 23 single family homes. There were no questions from the City Council or the Planning & Zoning Commission Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Hotelling Council Member Spencer, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 9. RESOLUTION, REPEAL RESOLUTION AUTHORIZING CONTRACT WITH TRINITY RIVER AUTHORITY OF TEXAS WATER BOOSTER PUMP STATION AND GROUND STORAGE FUNDING Public Works Director Laster recommended approval of a resolution repealing Resolution No. 2005 -53 which authorized a contract with the Trinity RiverAuthority of Texas (TRA) for funding participation in the design and construction of a Water Booster Pump Station and Ground Storage Facility to serve the City of Grapevine. Mr. Laster stated that TRA has undertaken and completed infrastructure improvements in their delivery system that addresses the City's future needs from theirtwo delivery points in south Grapevine, and that the pump station and ground storage facility are no longer needed. TRA has committed existing bond funds to the first phase of the pump station and ground storage project that they wish to apply to other projects in their CIP program and have requested that the City adopt the resolution repealing the contract. 6 11/20/12 Council Member Freed, seconded by Council Member Stewart, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RESOLUTION NO. 2012 -90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REPEALING THE TRINITY RIVER AUTHORITY OF TEXAS - CITY OF GRAPEVINE WATER FACILITIES CONTRACT (TARRANT COUNTY WATER PROJECT) AND PROVIDING AN EFFECT DATE ITEM 10. RESOLUTION, AWARD DENTON CREEK EROSION CONTROL TRAIL CONSTRUCTION PROJECT, APPROPRIATE FUNDS Parks & Recreation Director Doug Evans recommended approval of a resolution awarding the Denton Creek Erosion Control Trail Construction Project to ARK Contracting Services in the amount of $740,349.00, authorizing Staff to execute the contract, and appropriating funds in the amount of $215,349.00 from the unappropriated balance of the Stormwater Drainage Utility Fund. On March 6, 2012, the Council approved a professional services contract with GWC Engineering for the design of erosion control along Denton Creek, adjacent to the Mills Run Hike and Bike Trail and the Silver Oaks Apartments, and a Cost Sharing Agreement with the Silver Oaks Apartments for half of the design and repair costs. City Manager Rumbelow explained the allocation is necessary since the City is acting as general contractor and as such a full appropriation of the full contract amount is required for audit purposes, even though the City has received the $370,174.50 from the apartment owner. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RESOLUTION NO. 2012 -91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO AWARD A CONSTRUCTION CONTRACT FOR THE DENTON CREEK TRAIL EROSION CONTROL PROJECT AND TO APPROPRIATE FUNDS FROM THE UNAPPROPRIATED BALANCE OF THE STORMWATER DRAINAGE UTILITY FUND AND PROVIDING AN EFFECTIVE DATE 7 1120112 CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Staff removed Item 11 relative to Zoning Application Z12 -12 West Wall Street. ITEM 11. ORDINANCE, ZONING APPLICATION Z12 -12 WEST WALL STREET This item was removed from the Consent Agenda and considered after Item 23. Development Services Director recommended approval of the second and final reading of an ordinance granting Zoning Application Z12 -12 filed by Shamrock Ventures Property Development Inc. (West Wall Street) requesting rezoning 0.725 acres from "PO" Professional Office District Regulations to "R -7.5" Single Family District Regulations for the development of two residential lots. The subject property is located at 1331 West Wall Street. Council Member Freed, seconded by Council Member Spencer, offered a motion to approve the second and final reading of an ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart & Freed Nays: None Abstain: Lease Absent: Wilbanks & Coy ORDINANCE NO. 2012 -60 AN ORDINANCE AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z12 -12 ON A TRACT OF LAND OUT OF THE A. FOSTER SURVEY, ABSTRACT NO. 518, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS TO "R -7.5" SINGLE FAMILY DISTRICT REGULATIONS AND REMOVING THE SUBJECT 0.725 ACRES FROM THE YANCY FARMHOUSE HISTORIC SUBDISTRICT OVERLAY; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE 0 11/20/12 DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; AND PROVIDING AN EFFECTIVE DATE Item 12. Extend Conditional Use Application CU10 -31 Quick Fill Development Services Director recommended approval of a four month extension to Conditional Use Application CU10 -31 filed by Quick Fill for a conditional use permit to amend the site plan approved by Ordinance No. 97 -58, as amended, to demolish the existing structure at 424 East Northwest Highway and to construct a new convenience store with gasoline sales and for the possession, storage, retail sale and off- premise consumption of alcoholic beverages (beer and wine only). The subject property is zoned "HC" Highway Commercial District. The four month extension will expire February 15, 2013. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy Item 13. Renew Janitorial Supplies and Paper Goods Annual Contract Administrative Services Director recommended renewal of an annual contract with Empire Paper Company in an estimated budgeted amount of $19,000.00 for janitorial supplies and paper goods to be purchased on an as- needed basis. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy Item 14. Award Informal Quote Emergency Eme[gency Medical Continuin-g Education Program Annual Contract Fire Chief recommended awarding an informal quote for an annual contract with Red River Medical Institute in an amount not to exceed $19,800.00 for an emergency medical continuing education program. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 0 11/20/12 Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy Item 15. Resolution, Award Fire Emergency Medical Supplies Annual Contract Fire Chief recommended approval of a resolution authorizing an annual contract in an estimated budgeted amount of $110,000.00 for the purchase of fire emergency medical supplies to a primary vendor, Bound Tree Medical LLC., and a secondary vendor, Henry Schein Inc., through an Interlocal Agreement with the City of Cedar Hill. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RESOLUTION NO. 2012 -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FIRE EMERGENCY MEDICAL SUPPLIES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of Drinking Fountains Parks & Recreation Director recommended approval of a resolution authorizing the purchase of 13 Halsey Taylor drinking fountains from PlumbMaster, Inc. in the amount not to exceed $48,523.80 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RESOLUTION NO. 2012 -93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE DRINKING FOUNTAINS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE 10 11/20/12 Item 17. Award Informal Quote, Salt and Sand Spreaders Public Works Director recommended awarding an informal quote for two salt and sand spreaders to Coastal Metal Fab, Inc. in an amount not to exceed $25,831.30. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy Item 18. Gaylord Convention Development and Marketing Agreement Construction Commencement Date Extension Public Works Director recommended approval of an extension to the construction commencement date in the Convention Development and Marketing Agreement with the Gaylord for a period of 18 months and authorization for the City Manager to execute the extension documents. The extension will expire on September 12, 2014. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy Item 19. Resolution, Authorize Sewer Cleaner Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a 2014 International 7400 chassis with Vactor body sewer cleaner truck from Southwest International Trucks, Inc. in the amount of $353,178.00 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RESOLUTION NO. 2012 -94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A NEW 2014 SEWER CLEANING TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE M 1 1/20/12 Item 20. Resolution, Award Water Treatment Plant Roof Replacement Contract Public Works Director recommended approval of a resolution awarding a contract for the roof replacement on the water treatment plant to Weatherproofing Technologies, Inc. in an amount not to exceed $187,161.71 through an established Interlocal Agreement with The Cooperative Purchasing Network (TCPN). Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RESOLUTION NO. 2012 -95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR THE ROOF REPLACEMENT ON THE WATER TREATMENT PLANT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21.. Award Denton Creek Erosion Control Construction Project Materials Testing Contract Public Works Director recommended awarding the Denton Creek Erosion Control Construction Project Materials Testing contract to Fugro Consultants, Inc. in the amount of $36,952.00 and authorizing Staff to execute the contract. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy Item 22. Approve State Highway 26 Waterline Relocation Project Change Order No. 2 and Final Public Works Director recommended approving Change Order No. 2 and Final to the State Highway 26 Waterline Relocation Project in the amount of $30,944.04 and authorizing Staff to execute the change order. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy 12 11/20/12 Item 23. Consideration of Minutes City Secretary recommended approval of the minutes of the November 6, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. The members of the City Council that were present prior to the break reconvened in the Chambers. ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z12 -09 VINEYARD CREEK ESTATES Chairman Oliver reported the Planning & Zoning Commission voted 6 -0 -1 for approval of Zoning Application Z12 -09 with the condition that Section 1.0. relative to trees on Lot 3, Block 1, be deleted from the Declaration of Restrictive Covenants. The zoning application was filed by Contrast Development (Vineyard Creek Estates) to rezone 18.864 acres from "PCD" Planned Commerce Development District to "R -5.0" Zero Lot Line District Regulations for the development of 53 lots and three common areas for property located at 2011 Hall- Johnson Road. Forty -nine lots were approved at the October 16, 2012 meeting, while four lots were tabled to November 20, 2012 to allow the developer time to work out concerns with the adjacent neighborhood, or to develop deed restrictions for consideration similar to the adjacent neighborhood (Crestwood Hollow). The applicant submitted deed restrictions relative to the development of the four tabled lots as requested at the October 16 meeting. The deed restrictions reduce the number of lots from four to three; require a minimum of 2,480 square feet per dwelling unit, excluding the garage; and include a provision for the annexation of the three lots into the Crestwood Hollow Homeowner's Association. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation with the condition for approval and the second and final reading of the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ORDINANCE NO. 2012 -61 AN ORDINANCE AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS 13 1120112 APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z12 -09 ON A TRACT OF LAND OUT OF THE WILLIAM DRISKILL SURVEY, ABSTRACT NO. 405 DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT TO "R -5.0" ZERO LOT LINE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMANDAZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES, AND PROVIDING AN EFFECTIVE DATE ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOTS 1 -21, BLOCK 1; LOTS 1 -28, BLOCK 2 AND TRACTS 1 AND 2, VINEYARD CREEK ESTATES Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the preliminary plat of Lots 1 -21, Block 1; Lots 1 -28, Block 2 and Tracts 1 and 2, Vineyard Creek Estates. The 16.703 acre property is located north of Hughes Road and is being platted for the development of 49 single family homes. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 -21, Block 1; Lots 1 -28, Block 2 and Tracts 1 and 2, Vineyard Creek Estates. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOTS 1 -3, BLOCK 1, CRESTWOOD HOLLOW PHASE 2 Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the preliminary plat of Lots 1 -3, Block 1, Crestwood Hollow Phase 2. The 2.157 acre site is located southwest of the Hall- Johnson Road and Crestwood Court intersection and is being platted for three single family residential lots. 14 1120112 Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 -3, Block 1, Crestwood Hollow Phase 2. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z12 -13 GLADE HILLS ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Zoning Application Z12 -13 filed by Contrast Development (Glade Hills Addition) with the following conditions: that a minimum six foot masonry fence be installed along State Highway 360 frontage road and Glade Road and that Lot 1, Block 1 becomes an open space /common area. The rezoning request on the 16.26 acres is from "PCD" Planned Commerce Development District to "R -5.0" Zero Lot Line District Regulations for the development of 69 residential lots. The subject property is located at 300 West Glade Road. Council Member Lease, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation with the conditions and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ORDINANCE NO. 2012 -62 AN ORDINANCE AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX °D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z12 -13 ON ATRACT OF LAND OUT OF THE GREEN W. MINTER SURVEY, ABSTRACT NO. 1083, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT TO "R -5.0" ZERO LOT LINE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE 15 1120112 DEMAND AZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOTS 1 -14 BLOCK 1 • LOTS 1 -15 BLOCK 2• LOTS 1 -19 BLOCK 3,, LOTS 1 -6 BLOCK 4 AND LOTS 1 -15 BLOCK 5 GLADE HILL Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the preliminary plat of Lots 1 -14, Block 1; Lots 1 -15, Block 2; Lots 1 -19, Block 3; Lots 1 -6, Block 4 and Lots 1 -15, Block 5, Glade Hill with the condition that the applicant change the name of Hilltop Lane prior to the final plat submittal since the street name has already been used in northern Grapevine. The subject property is located north of Glade Road and west of State Highway 360 and is being platted for a single family development. Council Member Stewart, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation with the condition and approve the Statement of Findings and the preliminary plat of Lots 1 -14, Block 1; Lots 1 -15, Block 2; Lots 1 -19, Block 3; Lots 1 -6, Block 4 and Lots 1 -15, Block 5, Glade Hill. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12 -42 SIGNATURE ASSISTED LIVING AND MEMORY CARE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU12 -42 filed by Homeyer Engineering (Signature Assisted Living and Memory Care) granting a conditional use permit for an assisted living facility. The subject property is located at 5001 Merlot Avenue and is zoned "PO" Professional Office District Regulations. Council Member Freed, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy 16 11/20/12 ORDINANCE NO. 2012 -63 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU 12-42 FOR AN ASSISTED LIVING FACILITY IN A DISTRICT ZONED "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU12 -03 PEACE BLISS & JOY Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Special Use Application SU12 -03 filed by Sandhya Hande (Peace Bliss & Joy) granting a special use permit to allow massage therapy services within the "CBD" Central Business District. The subject property is located at 520 South Main Street #108. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ORDINANCE NO. 2012 -64 AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING SPECIAL USE PERMIT SU12 -03 TO ALLOW 17 1120112 MASSAGE SERVICES IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 6R, BLOCK 1A, CRESTWOOD HOLLOW Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 6R, Block 1A, Crestwood Hollow. The subject property is located at 4341 Crestwood Court and is zoned "R -5.0" Zero Lot Line District Regulations. The 0.207 acres is being platted to remove the 40 foot rear yard building line /buffer. Council Member Lease, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 6R, Block 1A, Crestwood Hollow. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 32. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 2R, BLOCK 4, ORIGINAL TOWN OF GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 2R, Block 4, Original Town of Grapevine. The 0.741 acres is located at 520 South Main Street and is zoned "CBD" Central Business District. The subject property is being platted to combine three lots into one lot. Council Member Spencer, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 2R, Block 4, Original Town of Grapevine. The motion prevailed by the following vote: 18 11/20/12 Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 33. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOTS 1 -15 BLOCK 1 AND LOTS 1 -8 BLOCK 2 HERITAGE COVE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the preliminary plat of Lots 1 -15, Block 1 and Lots 1 -8, Block 2, Heritage Cove. The 6.590 acres is located on the west side of Roberts Road in the 5000 block and is being platted for a residential development, Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 -15, Block 1 and Lots 1 -8, Block 2, Heritage Cove. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 34. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 -15, BLOCK 1 AND LOTS 1 -8. BLOCK 2. HERITAGE COVE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lots 1 -15, Block 1 and Lots 1 -8, Block 2, Heritage Cove. The 6.590 acres is located on the west side of Roberts Road !in the 5000 block and is being platted for a 23 single family residential lots. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 -15, Block 1 and Lots 1 -8, Block 2, Heritage Cove. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy ITEM 35. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 -3, BLOCK 1, SHAMROCK. VENTURES ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 6 -0 -1 for approval of the Statement of Findings and the final plat of Lots 1 -3, Block 1, Shamrock Ventures Addition located east of the Pebble Brook Drive and Wall Street intersection. The 2.256 acres is zoned "R -7.5" Single Family District Regulations on Lots 1 and 2, and "PO" Professional Office District Regulations on Lot 3. The subject property is being platted to construct two homes while leaving the existing professional office building on Lot 3. 19 11/20/12 Council Member Spencer, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 -3, Block 1, Shamrock Ventures Addition. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart & Freed Nays: None Abstain: Lease Absent: Wilbanks & Coy ADJOURNMENT Council Member Lease, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 9:18 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: None Absent: Wilbanks & Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. ATTEST:. Jodi C. Brown City Secretary RE APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of December, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:03 p.m. ITEM 1. LEGISLATIVE OUTLOOK FOR 2013 Lobbyist Fred Hill discussed the upcoming Legislative session and the City's proposed Legislative agenda for 2013. Mr. Hill then briefed the City Council regarding some of the proposed legislation for the upcoming year. City Manager Rumbelow advised the legislative agenda would be presented at the December 18th Council meeting for formal approval. There was no formal action taken by the City Council. ITEM 2. PARKS & RECREATION DEPARTMENTAL UPDATE Parks & Recreation Director Doug Evans started the Parks & Recreation Departmental update and was followed by the managers and supervisors highlighting their division's responsibilities - -Chris Smith, Recreation Superintendent; Scott Hardeman, Athletics Coordinator; Randy Sell, Aquatics and Special Events Coordinator; Trent Kelley, Community Activities Center /Senior Activities Center Supervisor; Mary Jo Tellin, Volunteer Management Coordinator; Joe Moore, Assistant Parks & Recreation Director; David Parson, Lake Parks Foreman; Kevin Mitchell, Assistant Director of Parks; Lisa Grove, City Gardener; Rusty Walker, Athletic Field Maintenance Foreman; Tony Steele, Parks Manager; Mike Hooker, Contracts Foreman and Mona Burk, Marketing /Media Manager. 12/04/12 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. ATTEST: Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of December, 2012 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:55 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 12/04/12 ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. ATTEST, Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of December, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Chris Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, CAROLYN ERNST Ms. Carolyn Ernst, 223 Wood Street #101, expressed her appreciation to the City for its relationship with the Historical Society and to donors for their contributions totaling $138,316.00 for the interior renovation of the Arpco Building. The Historical Society is continuing its fund raising efforts and requested the City Council support the contract being considered for the exterior renovation of the building to resemble the historic Grapevine Ice Company. ITEM 1. PRESENTATION, VERIZON FOUNDATION KEEP GRAPEVINE BEAUTIFUL GRANT Ms. Barbara Walker, Director of External Affairs with Verizon Foundation, described Verizon's working relationship with the Keep Grapevine Beautiful program by providing GPS units and the mapping of the City's Living Legacy trees. Ms. Walker presented Mayor 12/04/12 Tate with a check for $15,000.00 to fund the mobile unit used during Keep Grapevine Beautiful special events. ITEM 2. PROCLAMATION PRESENTATION. MR. ROCKY GRIBBLE Mayor Tate presented Mr. Rocky Gribble, Producer of the Grapevine Opry, with a proclamation recognizing his 25th Anniversary of producing the Grapevine Opry. Mayor Tate applauded Mr. Gribble's hard work and dedication to the community through his contributions to the music of countless singers and song writers. ITEM 3. PRESENTATION, NEXT GENERATION LEADERSHIP CLASS OF 2012 Administrative Services Director John McGrane stated the Next Generation Leadership (NGL) Program allowed the City to embark on a program that invests in one of the City's greatest assets —its employees. The NGL Program develops and nurtures individuals to help the City maintain its well know reputation as one of the greatest places to live and work. Next Generation Leadership and Grapevine University remind us to not only remember the past and study the present, but to embrace the future. Mayor Tate presented the following City employees with graduation plaques for completing the Next Generation Leadership Program, recognizing their dedication and contribution to the betterment of the City of Grapevine: Barry Bowling Police Department/Administration Patricia Burkholder Administrative Services /Utility Billing Kent Conkle Public Works /Utilities David Coulter Library Tim Gill Police Department/CID Melanie Hill Administrative Services /Risk Management Kirk Howard Public Works /Streets Gary Livingston Administrative Services /Administration Alysia Perales Information Technology Randy Sell Parks & Recreation /Recreation Jamey Shipler Fire Department/Operations Tony Steele Parks & Recreation /Maintenance Dewey Stoffels Public Works /Environmental Service Albert Triplett, Jr. Development Services /Planning Human Resources Director Carolyn VanDuzee gave a brief overview of Grapevine University and Next Generation Leadership Programs. Note: Mayor Tate recognized the Historic Society members in attendance, thanking them for their 40 years of historic preservation and their fund raising efforts for the Arpco Building's interior renovations. He requested they make a presentation at a future Council meeting. 2 12/04/12 ITEM 4. RESOLUTION, SUPPORT TEXAS RECREATION AND PARKS ACCOUNT AND TEXAS STATE PARK SYSTEM Parks & Recreation Director Evans recommended approval of a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System. The Texas Recreation and Parks Account is a grant program for parkland acquisition and development and for the development of recreational facilities. The resolution requests members of the 83rd Legislature to seek passage of legislation maximizing the use of revenue from the sporting goods sales tax to increase funding for parks and recreation programs for both Local and State parks and that all TRPA funded projects be subject to the established TPWD competitive scoring system. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Coy, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None RESOLUTION NO. 2012 -96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF THE 83RD LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT LEGISLATION THAT INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT AND LARGE COUNTY AND MUNICIPALITY RECREATION AND PARKS ACCOUNT LOCAL PARK GRANT PROGRAMS AND THE TEXAS STATE PARK SYSTEM AND PROVIDING AN EFFECTIVE DATE ITEM 5. ORDINANCE, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012 Administrative Services Director John McGrane recommended approval of an ordinance for the purpose of issuing City of Grapevine, Texas General Obligation Refunding Bonds, Series 2012, in the aggregate principal amount of $8,060,000.00; awarding the sale thereof; levying a tax in payment thereof; authorizing the execution and delivery of a paying agent/registrar agreement, an escrow agreement, and a bond counsel engagement letter; approving the official statement; and enacting provisions incident and relating to the subject and purposes of this ordinance. Mr. McGrane noted that bids were taken competitively and that 10 responses had been received with the lowest bid offering 1.225690 %. With the low interest rate the issuance of the refunding bonds will result in a net present value debt service savings of $884,685.51. He recommended the City accept the bid of Stifel, Nicolaus & Co., Inc. at 1.225690% for the sale of the bonds. 3 12/04/12 Council Member Freed, seconded by Council Member Coy, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-65 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $8,060,000 CITY OF GRAPEVINE, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012; AWARDING THE SALE THEREOF; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT, AN ESCROW AGREEMENT, AND A BOND COUNSEL ENGAGEMENT LETTER; APPROVING THE OFFICIAL STATEMENT; AND ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT AND PURPOSES OF THIS ORDINANCE ITEM 6. ORDINANCE, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 2012 Administrative Services Director John McGrane recommended approval of an ordinance for the purpose of issuing City of Grapevine, Texas Public Property Finance Contractual Obligations, Series 2012, in the aggregate principal amount not to exceed $1,225,000.00 for the purchase of a fire truck; awarding the sale of the contractual obligations; levying a tax in payment thereof; authorizing the execution and delivery of a paying agent/registrar agreement; approving the official statement; and enacting provisions incident and relating to the subject and purposes of this ordinance. Mr. McGrane stated bids had been taken competitively with five bids having been submitted with the lowest bid offering 1.908409 %. He recommended the City accept the bid of Bosc, Inc. at 1.908409% for the sale of the bonds. Council Member Stewart, seconded by Council Member Spencer, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-66 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $1,225,000 CITY OF GRAPEVINE, TEXAS, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 2012; AWARDING THE SALE OF THE CONTRACTUAL OBLIGATIONS; LEVYING A TAX IN 4 121041'12 PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT; APPROVING THE OFFICIAL STATEMENT; AND ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECTAND PURPOSES OF THIS ORDINANCE ITEM 7. AWARD EXTERIOR RENOVATION CONTRACT ARPCO BUILDING Historic Preservation Officer David Klempin recommended approval to award a contract to MP Custom Fab in the amount of $65,975.00 for exterior renovation of the Arpco Building to resemble the historic Grapevine Ice Company Building. After renovations the building will serve as the museum for the Grapevine Historical Society and Staff projected a mid summer 2013 opening. Council Member Spencer, seconded by Council Member Lease, offered a motion to award the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Staff removed Item 8 relative to the Trail Link Engineering Design Services Contract. ITEM 8. AWARD ENGINEERING DESIGN SERVICES CONTRACT, TRAIL LINKING DESIGN This item was removed from the Consent Agenda and considered after Item 18. Parks & Recreation Director Doug Evans recommended awarding an engineering design services contract to Halff Associates in an amount not to exceed $75,200.00 forthe design of the trail linking the Western Oaks and Belfort Subdivisions with the Big Bear Creek Trail. Mr. Evans stated that residents in the Western Oaks and Belfort subdivisions have requested a safe access to the Big Bear Creek Hike and Bike Trail. Since the hike and bike trail is located on the north side of the creek and the subdivisions on the south side, it was recommended for safety concerns to use a part of the edge of the service road along William D. Tate Avenue to link up with the trail on the north side of the creek. Council Member Coy, seconded by Council Member Freed, offered a motion to approve the contract. The motion prevailed by the following vote: 5 12/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Resolution, Authorize Dove Park Picnic Shelter Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a picnic shelter for Dove Park from The PlayWell Group, Inc. in the amount of $51,467.83 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PICNIC SHELTER FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Adopt -An -Area Agreements, Hanover Drive and Hughes Road Parks & Recreation Director recommended approval of Adopt -An -Area agreements with Texas Toyota for Hanover Drive from Main Street to Minters Chapel Road and with the Eldridge Family for Hughes Road from Hall- Johnson Road to State Highway 121. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Portable Toilet Rental Services Annual Contract Parks & Recreation Director recommended approval to renew an annual contract for the purchase of portable toilet rental services from MMG Building and Construction Services, LLC in the estimated budgeted amount of $30,000.00 through an Interlocal Agreement with the City of Fort Worth, Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 12/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Renew AgareQate Asphalt Road Surfacing Materials Annual Contract Public Works Director recommended approval to renew the aggregate asphalt road surfacing materials annual contract with JLB Contracting, Lane Construction, and Reynolds Asphalt and Construction to be purchased on an as- needed basis for the Street Department in the amount of $500,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Resolution, Authorize Purchase of Hamm Asphalt Rollers Public Works Director recommended approval of a resolution authorizing the purchase of two HD10 and HD13 Hamm asphalt rollers from Kirby -Smith Machinery in an amount not to exceed $87,485.00 through an Interlocal Contract for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012.98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ASPHALT ROLLERS THROUGH AN ESTABLISHED INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution, Authorize Purchase of Street Sweepers Public Works Director recommended approval of a resolution authorizing the purchase of two street sweepers from TYMCO, Inc. in the amount not to exceed $371,590.00 through an Interlocal Contract for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 7 12/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE STREET SWEEPERS THROUGH AN ESTABLISHED INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Purchase of Compact Track Loader and Wheel Loader Public Works Director recommended approval of a resolution authorizing the purchase a Caterpillar 299D compact track loader and a Caterpillar 9301(wheel loader from Holt Cat in the amount not to exceed $228,993.00 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ONE 299D TRACK LOADER AND ONE 930K WHEEL LOADER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Authorize Purchase of Commercial Weighing Scales Police Chief recommended approving the purchase of commercial weighing scales for use in the Police Department's Commercial Vehicle Enforcement Unit from Loadometer Corporation in the amount not to exceed $19,580.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None F; 12/04/12 Item 17. Resolution, Authorize Annual Contract for Portable Gas Detection Devices Fire Chief recommended approval of a resolution authorizing the purchase of an annual supply and maintenance agreement for portable gas detection devices from Safeware, Inc. in the amount not to exceed $16,350.00 through an established Cooperative Purchasing Agreement with U.S. Communities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN ANNUAL SUPPLY AND MAINTENANCE PROGRAM FOR PORTABLE GAS DETECTION DEVICES THROUGH AN ESTABLISHED COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18. Consideration of Minutes City Secretary recommended approval of the minutes of the November 19, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. 0 ATTEST: Jodi C. Brown City Secretary ffs] APPROVED: William D. Tate Mayor 12/04/12 MEMO TO_ THE HONORABLE MAYOR, MEMBERS OFT E CITY COUNCIL, AND THE PLANNING & ZONING COMMISSION FROM: BRUNO RUMBELOW, CITY MANAGER 1` (L-- a MEETING DATE: DECEMBER 18, 2012 Pf ?-:w 7 SUBJECT PREI .IMINARY PLAT APPLICATION LOTS 1 -8, BLOCK 1, DOVE POI NTE PLAT APPLICATION FILING DATE ................... ............................... December 11, 2012 APPLICANT................................................................. ..................... .... . . .... .......Jeff Avery REASON FOR APPLICATION ........ Platting site to subdivide into eight single family lots PROPERTY LOCATION ........................... East of Dove Road and South of Hilltop Drive SITEACREAGE .............................................. ............................... ..........................2.945 ZONING............................................................................. ..........................R -5.0 & R -7.5 NUMBER OF LOTS . ......... ................ . .. . .. ..............................8 PREVIOUS PLATTING .................................... ............................... ...........................1951 CONCEPT PLAN ................................................ ........................... . . .. SITEPLAN .... ................................................. ............................... ......................... No OPEN SPACE REQUIREMENT ....................... ............................... ............................Yes AVIGATION RELEASE ............................................... .......................... . . . .. ..................Yes PUBLIC HEARING REQUIRED ..................................................... ............................... No 9:13:14 AM 12/1112012 PLAT INFORMATION lo 0 IM 1♦ rNdil Ia -L►aE The applicant, Jeff Avery is platting this 2.945 acre site to subdivide the property into six R -5.0 single family residential sites and two R -7.5 single family residential sites. The property is located east of Dove Road and south of Hilltop Drive. III„ STREET SYSTEM: The development has access to Dove Road, Hilltop Drive and Worthington. ALL abutting roads: ® are on the City Thoroughfare Plan: Dove Road ® are not on the City Thoroughfare Plan: Hilltop& Worthington Drives N Periphery Street Fees are due as follows: Type of Roadway ❑ Major Arterial (A) ❑ Major Arterial (B) ❑ Minor Arterial (C) ❑ Minor Arterial (D) ❑ Collector (E) ❑ Collector (F) ®Sidewalk []Curb & Gutter Cost 1 LF Length Cost $ 234.571 LF $ 178.351 LF $ 203.061 LF $ 170.331 LF $ 170.33 / LF $ 150.981 LF $ 25.001 LF 255' $6,375 $ 10.00/1-F ❑ Periphery Street Fees are not due: TOTAL III. STORM DRAINAGE SYSTEM: The site drains west towards Dove Road. The developer will be required to design for onsite as well as offsite drainage in accordance with the requirements of the City of Grapevine's Code of Ordinances. 9:13:14 AM 12/11/2012 N V M WATER SYSTEM: ® The existing water supply system bordering the subject site is adequate to serve the development. El The existing water supply system bordering the subject site is not adequate to serve the development. Additional off site water system improvements will be necessary to serve the site. SANITARY SEWER SYSTEM: ® The existing sanitary sewer collection system bordering the subject site is adequate to serve the development. The existing sanitary sewer collection system bordering the subject site is not adequate to serve the development. MISCELLANEOUS: 3, III] 11 VAX Water and Wastewater Impact Fees are not required for Lot 8, Block 1, Dove Pointe. Water and Wastewater Impact Fees are due prior to the issuance of building permits: Lots 1 -7, Block 1, Dove Pointe ® Single Family Residential ❑ Multifamily ❑ Hotel ❑ Corporate Office ❑ Government ❑ Commercial I Industrial { $ 2,191 1 Lot) ( $ 1,0261 Unit) { $ 38,1071 Acre) { $ 18,847 I Acre) ( $ 4,0371 Acre) { $ 5,2091 Acre) Open Space Fees are not required for: Lot 8, Block 1, Dove Pointe. Open Space Fees are required for: Lots 1 -7, Block 1, Dove Pointe ® R -5.0, Zero Lot District ( $ 1,416.001 Lot) Lots 1 -6 ® R -7.5, Single Family District ( $ 1,146.001 Lot) Lot 7 ❑ R -12.5, Single Family District ( $ 1,071.001 Lot) ❑ R -20.0, Single Family District ( $ 807.001 Lot) 9:13:14 AM 12/11/2012 ❑ Public Hearing Only ❑ Variances were required on the following ilcrn3: ❑ Front building line ❑ Rear building line ❑ Lot width & depth ❑ Max. Impervious Area The following items associated with this plat are not in accordance with the current subdivision standards: ❑ 50' ROW dedication not met: Developer is proposing to dedicate variable width private access easements throughoutthe development. The access easements will be owned and maintained by a Home Owners Association (HOA). El Length of cul -de -sac street exceeds the 600 -foot limit: Driveway Spacing not met. 10110. STATEMENT OF FINDINGS: A. The City has determined that the right -of -way and easements required to be dedicated for streets, utilities, drainage, access, sidewalks and other municipal needs and services are consistent with the City's ordinances and master plan, are reasonable and are connected to the proposed project lien the following manner: ® The right -of -way provides forfuture widening of public streets thatwill serve the development of this site. ❑ The onsite utility easements provide for a utility network to serve the development of this site. ❑ The onsite drainage easements provide for a drainage network to serve the development of this site. ❑ The onsite access easements provide cross access capabilities to this site and surrounding property. El The onsite sidewalk easements provide for a sidewalk network to serve the development of this site. 9:13:14 AM 12/11/2012 B. The City further finds that the required dedication is related both iin nature and extent to the impact of the proposed development as follows: ® The right -of -way is necessary to provide for future widening of public streets that will serve the development of this site. ❑ The onsite utility easements are necessary to provide for a utility system to serve this development and connect to existing utilities on surrounding property. ❑ The onsite drainage easements are necessary to provide for storm drainage improvements to serve the development of the site. ❑ The onsite access easements are necessary to provide cross access capabilities to this site and surrounding property. If -E-] The onsite sidewalk easements are necessary to provide for a sidewalk network to serve the development of this site. ❑ All of the dedications benefit the development to at least the extent of the impact of such on the development. IIPU„ RECOMMENDATION: The members of the City Council and The Planning & Zoning Commission consider the following motion: "Move that the City Council (Planning and Zoning Commission) approve the Statement of Findings and the Preliminary Plat of Lots 1 -8, Block 1, Dove Pointe ". 9:13:14 AM 12/11/2012