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HomeMy WebLinkAboutItem 09 - Dove Pool Bathhouse i iiEM _q MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JULY 17, 2012 SUBJECT: CONSIDER APPROVAL OF A CONTRACT WITH WATER TECHNOLOGIES FOR PROFESSIONAL SERVICES FOR DESIGN OF THE RENOVATION OF THE DOVE POOL BATHHOUSE RECOMMENDATION: Staff recommends the City Council approve a contract with Water Technologies for the design of renovation of the bathhouse at Dove Pool in the amount of$43,500. A copy of the contract is attached for review. FUNDING SOURCE: Funds are available in account 121 (Quality of Life), in the amount of$43,500. BACKGROUND INFORMATION: At the April 17, 2012 meeting, the Council approved a professional services contract with Water Technologies for the design and construction administration of the renovation of Dove Pool. That design work is scheduled to be complete in early August. Also at the April 17, 2012 meeting, staff informed the Council that the bathhouse will also need some renovations to meet the current Americans with Disabilities Act standards. Included in the renovation will be handicapped accessible restrooms that the public can access year round. Staff recommends approval. DE I dNNNNN NN11N1N1NN� ;" ". mml , ,. u A a N i.;; ,� :w rr 8 ..._ PROPOSAL OF PROFESSIONAL SERVICES IN ARCHITECTURAL AND ENGINEERING DESIGN For Renovation of Dove Park Bathhouse and Pool Mechanical Building Grapevine, Texas June 27, 2012 Client: Consultant: City of Grapevine, TX Water Technology,Inc. P.O. Box 95104 100 Park Avenue Grapevine, TX 75099 Beaver Darn, WI 53916 T. 920.887.7375 Represented by: F. 920.887.7999 Kevin Mitchell Asst. Director of Parks Represented by: Daniel Wm. Henke, I1 Project Manager Alternate: Haley A. Panton,P.E. & Sr.Project Manager Page 1 of 14 June 22,2012—PROJECT#12067 Water Technology,Inc. (WTI)provides professional services in aquatic planning, design and engineering. This document proposes professional services of Water Technology,Inc. for the City of Grapevine regarding the Renovation of the Dove Park Bathhouse and Pool Mechanical Building. The purpose of this proposal is to define the scope of services of Water Technology, Inc. and establish a mutually agreed upon fee. Agreements represented in this proposal are based upon and incorporate the Water Technology, Inc. Terms and Conditions,which are included in this document. Tasks and responsibilities of Water Technology, Inc. are listed in Scope of Services,and are outlined according to project phase. Deliverable elements and materials generated in the Scope of Services are listed in Deliverables. Information and materials needed from the City of Grapevine are listed in Client Responsibilities. Water Technology, Inc. is pleased to provide this proposal of professional services. EXECUTIVE SUMMARY Water Technology, Inc.proposes to act as a consultant for City of Grapevine regarding Renovation of Dove Park Bathhouse and Pool Mechanical Building. WTI proposes a full scope of services for this project. Proiect Description The proposed facilities consist of two buildings: (1.) a Bathhouse with facility entrance control, toilet rooms,ticket office, staff support office,& concession sales area and(2.)a Pool Mechanical Building with pool mechanical room and two separate chemical storage rooms. Further detailed description is as follows: Bathhouse Building • Remodel and expand existing men's and women's toilet wing to meet code for fixture count and add family toilet rooms and dedicated dry park toilet rooms. • Remodel and expand existing concessions vending and trellis covered outdoor patio to convert to concessions sales area. • Replace existing roof structure and patio trellis will full roof with incorporated ventilation louvers. • New standing seam roof system to match the facilities at Grapevine's Oak Grove Park. • New partial wall stone veneer to resemble the identity of the facilities at Grapevine's Oak Grove Park. • Natural ventilation with forced air assistance through toilet rooms. • Add HVAC system to staff occupied rooms. • Plumbing modifications and upgrades at existing toilet room fixtures and to add new fixtures. • New exterior showers either mounted on the exterior building walls or shower towers on deck. • Electrical modifications and upgrades to accommodate bath house improvements, sub- feed to pool mechanical building and new site lighting improvements. Plum Page 2 of 14 VW A ai �.�' �w; �YQ ;` , �? � Y�� ��l �"� III I� Il��.;�'m w- :-E 'afh . � '�}, �9�I�, '-;:� �•,4"'m� 1 Y .n7r- �� h V,"�i'°od,.q June 22,2012—PROJECT 412067 Pool Mechanical Building • Expand existing building north side approximately 20 feet. • The building extension will include two separated pool chemical storage rooms. • Expand existing hip roof structure to accommodate expansion. • Electrical panel upgrade to accommodate new pool mechanical equipment and future anticipated aquatic mechanical equipment. • Plumbing modifications for accommodate pool autofill equipment. • Fan ventilation for both chemical storage rooms. • New roof material that compliments new bath house roof. • Add paint coating or veneer to existing exterior wall to compliment bath house exterior architecture. Site Development Tasks • Site grading as required for building addition. • Site erosion control plan not including SWPPP and NOI preparation. Project Budaet TBD...The early anticipated project budget was approximately $400,000 dollars. Project Schedule The City would like the facility open for the 2013 swim season. Project Team The WTI Project Team consists of Water Technology, Inc. and the following sub-consultants: • Freese &Nichols, Dallas, TX- Civil Engineering • BL Mann&Associates,Dallas, TX—Mechanical,Electrical and Plumbing Engineering • Architectural Consulting Engineers, Inc., Colleyville, TX—Structural Engineering � F ...-� , Page 3 of 14 IIII {� ryry pp g p lAI t /N June 22,2012—PROJECT#12067 SCOPE OF SERVICES A: Programming,Needs Assessment and Conceptual Design Al: The WTI Project Team will develop a program of building needs and requirements. The program will outline the intended uses for the building and spaces required to support these uses. To accomplish this task,the WTI Project Team will: AL I: Provide code requirement for toilet room fixtures count based on bather capacity. A1.2: Determine needs for concession sales. A1.3: Identify ADA needs and requirements. AI A: Audit the existing electrical service at both buildings. A1.5: Identify anticipated new and future pool mechanical electrical needs. A1.6: Evaluate geotechnical report prepared by Fugro Consulting,Inc. and dated June, 2012 and identify needs for building foundation at the expansions. A1.7: Prepare conceptual floor plans for the Bathhouse and Pool Mechanical Building. A1.8: Prepare Order of Magnitude (OM)opinion of cost. B: Schematic Design (SD) BI: The WTI Project Team will refine the approved conceptual design, further developing the building elements and their relationships. To accomplish this task,the WTI Project Team will: B 1.1: Refine building floor plans. 131.2: Prepare schematic building elevations with proposed finish materials. B1.3: Prepare schematic building section through bathhouse. B2: The WTI Project Team will provide presentation drawings of the building floor plans, elevations and sections for City approval. The drawings will be capable of being used for Preliminary Design Coordination purposes,but should not be used for construction.Documents will be created in 2D AutoCAD and provided to client in a PDF or DWF format. B3: The WTI Project Team will update an estimate of probable cost C: Design Development(DD) Cl: Based upon the approved Schematic Design documents,the WTI Project Team will prepare Design Development documents. At the conclusion of Design Development, the Bathhouse and Pool Mechanical Building design decisions will be complete and include the following: C1.1: Finalized and refined building floor plans, exterior elevations and building section established in Schematic Design. C1.2: Finalized and refined building electrical and mechanical systems established in Schematic Design. C1.3: Finalized and refined building structural systems established in Schematic Design. V F Page 4 of 14 June 22,2012—PROJECT#12067 C2: The WTI Project Team will update an estimate of probable cost. Construction Documents (CD) The CD phase develops the design documents into a format suitable for bidding. WTI will provide professional seal on documents submitted to permitting agencies. Scope includes: D1: Architectural Services D 1.1: Architectural overall site plan sheet including building code evaluations and fixture analysis. D 1.2: Architectural floor plan including existing walls and new walls with dimensions and wall types schedule. D1.3: Room finish schedule. D I A: Reflected ceiling plan and roof plan for Bathhouse and Pool Mechanical Building. D1.5: Four building exterior elevations for Bathhouse and Pool Mechanical Building. DI.b: Building sections through Bathhouse. D1.7: Wall sections for Bathhouse and Pool Mechanical Building. D1.8: Interior elevations in Bathhouse. D1.9: Restroom fixtures details with code required mounting dimensions. *1.10: Miscellaneous building enlarged details. *1.11: Window schedule and details. *1.12: Door schedule and details. *1.13: Building signage schedule D2: Structural Engineering D2.1: Building foundation plans and details for Bathhouse and Pool Mechanical Building. D2.2: Building roof plans and details for Bathhouse and Pool Mechanical Building. D2.3: Building roof structural framing details for Bathhouse and Pool Mechanical Building. D2.4: Masonry wall details. D3: Mechanical Engineering D3.1: Design of HVAC system within staff occupied area of Bathhouse. D3.2: Design of mechanical ventilation in Bathhouse and Pool Mechanical Building. D3.3: Issue International Energy Code mechanical compliance certificate as required by local authorities. D4: Electrical Engineering D4.1: Electrical design work including power panels,breakers, etc. for Bathhouse and Pool Mechanical Building. D4.2: Light installation, conduit,junction box design, and power supply. D4.3. Design of overhead lighting in Bathhouse,Pool Mechanical Building, and chemical storage rooms. D4.4: Provide convenience purpose outlets in Bathhouse and Pool Mechanical Building. Page 5 of 14 Ji fl ,. �4- s June 22,2012—PROJECT#12067 D4.5: Electrical design for ventilation and HVAC related components. D4.6: Issue International Energy Code electrical compliance certificate for interior and exterior as required by local authorities. D5: Plumbing Systems (fresh water) D5.1: Including distribution modifications, new toilet fixtures(toilets,urinals, lavatories and showers) and existing toilet fixture modifications. D5.2: Water supply to pool auto-fills D5.3: Hose bib and deck hydrant layout plan and potable water plumbing design for pool equipment areas. D5.4: Eyewash location, specification, water supply and drainage. D5.5: Waste water plumbing design within building shell. D5.6: Issue International Energy Code plumbing compliance certificate as required by local authorities. E: Bidding and Negotiation E1: The WTI Project Team will answer project related questions during bidding and construction contract negotiations. E2: The WTI Project Team will prepare proper and timely information and clarifications for distribution via addenda. E3: The WTI Project Team will review all building related bids, and assist in the interview of the final contractors as requested by the City of Grapevine F: Construction Administration (CA) 1: WTI will provide the following construction administration services: F 1.1: Review of requested shop drawings after review by General Contractor and Sub- Contractors. F 1.2: General consultation to design team for aquatic components. Correspond with the State health department regarding questions and comments during construction. F1.3: Participate in meetings and site visits with Client's design consultants, and contractors. Site visits will be at appropriate intervals of construction, as outlined in Fee for Professional Services. F 1.4: Review installations for general conformance to design documents and issue field reports documenting site conditions, discussions and issues. F1.5: Make final observation;review the contractor prepared punch list related to aquatic area elements and assist follow-up through completion of punch list. F1.6: Review and edit building area operating instructions provided by the contractor. F1.7: Provide consultation, as needed, during the start-up process Page 6 of 14 June 22,2012—PROJECT'#12067 DELIVERABLES A: Programming and Needs Assessment Al: Bathhouse and Pool Mechanical Building program documentation A2: Conceptual design drawings, drawn to scale, depicting program elements and their relationships A3: Final conceptual plan B: Schematic Design B 1: Schematic design drawings, drawn to scale, depicting program elements and their relationships B2: Final Schematic plan B3: Rough Order Magnitude (ROM)estimate of probable cost B4: Design narrative of scope elements C: Design Development Cl: DD drawings; electronic files (DWF or PDF files of DD Document Set) C2: Updated estimate of probable costs C3: Draft specifications of scope elements C4: Inter-disciplinary Design Review(IDR) of consultant drawings and documents for incorporation of WTI building requirements into project including Structural, MEP, and Civil requirements D: Construction Documents 1: Construction drawings; electronic files (DWF or PDF files of CD Document Set) D2: Construction documents include: drawings and specifications for scope elements. D3: Inter-disciplinary Design Review(IDR) of consultant drawings and documents for incorporation of WTI building requirements into project including Structural,MEP, and Civil requirements E: Construction Administration E1: One(1) copy of reviewed operating instructions E2: Reviewed and stamped submittals E3: Field observation reports Page 7 of 14 June 22,2012—PROJECT#12067 CLIENT RESPONSIBILITIES F: City of Grapevine shall provide timely information regarding the consultant team, services provided by other consultants, drawings and project information. City of Grapevine shall be responsible for providing WTI with the following information, documents and services at no cost: Preliminary Services Fl: Site plans including current surveys,utility, structures and topography in AutoCAD version 2008 or most current F2: Geotechnical information and reports (electronic and print) F3: Demographic or service boundaries F4: Record drawings and/or reports for existing facilities 175: Project testing, including soils, concrete and other tests WTI may reasonably request F6: Special project related insurance and legal services (in addition to WTI standard coverage and policies) F7: Permits and fees F8: Contact information for Health Department official(s)with jurisdiction on project and any unique conditions, codes or variances known to the City of Grapevine. Design Services F9: City of Grapevine shall review and provide comments on drawings and outline criteria provided by WTI. F10: At the completion of Schematic Design, City of Grapevine shall provide approval of documents and drawings, and authorization to proceed with Design Development based on elements established in Schematic Design. F l 1: At the point of 50%completion of Design Development, City of Grapevine shall provide authorization of elements and features designed by WTI Post-Design Services F 12: City of Grapevine shall maintain a plan holder's list during the bid time frame F13: City of Grapevine shall provide a complete copy of bid documents and addenda to WTI 1 : City of Grapevine shall provide WTI with copies of bid results F15: City of Grapevine shall review and comment on project information and needs through Construction Administration i '017 Page 8 of 14 Ar —z OP,� .�� °'+ �, w °� �I � �� �� w. �w`Wj'� y u�' "�� i�4� J,i �A � y'b, k�' I 4a�r•, i June 22,2012—PROJECT 412067 FEE FOR PROFESSIONAL SERVICES G: Water Technology, Inc. offers the professional services described in Scope of Services for a stipulated sum. Stipulated Fee.....................................................................................$43,500.00 USD G1: Meetings and site visits shall be accomplished through a combination of conference calls, GoToMeetingo and travel. GL1: The anticipated time and use of GoToMeeting®and/or conference calls for the above services is included in the proposed fee. G1.2: Additional meetings or calls not included in the above services shall be reimbursed at WTI's currently hourly rates. G1.3: WTI anticipates utilizing travel to facilitate meetings and site visits for the following services: Programming I Trip Schematic Design 1 Trip Design Development I Trip Construction Documents 1 Trip Bidding and Negotiation 0 Trips Construction Administration Bimonthly Trips Total: 4 +CA GI A: Trips are not interchangeable between tasks. GI.5: Additional travel and site visits not:included in the above services shall be reimbursed at WTI's current hourly rates plus travel expenses G2: Reimbursable Expenses G2.1: Travel and travel related expenses are reimbursable and are additional to the proposed fee. G2.2: Trip cost may vary depending on length of stay and number of WTI professionals required.Adding or combining tasks and meetings to trips will vary the cost of travel. G2.3: Trip cost may vary as a result of unanticipated fluctuation in the cost of travel. WTI will make reasonable efforts to travel efficiently � Page 9 of t4 June 22,2012—PROJECT#12067 ENDORSEMENT OF PROPOSAL To accept this proposal,please sign on the appropriate line below.Acceptance and endorsement of this proposal and will serve as notice for WTI to proceed. WTI appreciates the opportunity to provide professional services for this project. Please do not hesitate to call with questions or concerns. City of Grapevine Water Technology, Inc. Signature Signature Name Name Title Title Date Date When endorsing this proposal,please sign and return two (2) copies of the complete document to WTI.After full execution of the document, WTI will forward one(1)copy to City of Grapevine. This ensures that both City of Grapevine and WTI will have an original, fully executed document on file. Please send signed documents to: Water Technology,Inc. Attn: Terri Trimmer 100 Park Avenue P.O. Box 614 Beaver Dam, WI 53916 WAI Page 10 of 14 June 22,2012—PROJECT 412067 Water Technology,Inc. Terms and Conditions Revised 02-2008 The services and compensation of Water Technology,Inc.(hereinafter WTI)are based on the following conditions unless otherwise noted in the accompanying proposal: I. Basis of Agreement 1.1 This proposal is to be attached,and is incorporated by reference,to AIA Document B141-1997, Standard Form of Agreement Between Owner and Architect,or AIA Document C401-2007,Standard Form of Agreement Between Architect and Consultant. 1.2 The general conditions of the contract will be defined in AIA Document A201-2007,General Conditions of the Contract for Construction. 2. Scope of Services 2.1 Services offered are limited to those services described in the proposal. No other services are offered or implied unless specifically addressed in the proposal. 3. Expiration 3.1 The attached proposal is considered valid for a period of ninety(90)days from the date of the proposal or its last revision date,if any. Proposals older than ninety(90)days are expired,unless reissued by WTI with a reissue date. 4. Payment 4.1 All proposals are based upon payment in US dollars. Invoices will be issued monthly and are payable within forty-five(45)days of date of invoice. An interest rate of one percent(1.0%)per month will be payable on any amount not paid within this time period. Attorney's fees and any other costs incurred in collecting delinquent accounts shall be paid by Client. 4.2 WTI will invoice professional fees monthly,on a percent complete basis,throughout the project term. 5. Hourly Charges/Additional Services 5.1 WTI personnel will be charged at the following rates: Principal/ProjectLeader $150.00 Project Manager $105.00 Project Designer $95.00 CAD Technician $65.00 Administrative $55.00 5.2 These rates are valid for a period of twelve(12)months from date of an accepted proposal. These rates are not valid for work involving claims settlement,expert witness or litigation work. 5.3 Additional services,if requested by Client,will be performed on a stipulated sum or hourly basis,as agreed to in writing by both parties prior to initiating the additional services. 6. Reimbursable Expenses Page 11 of 14 June 22,2012—PROJECT#12067 6.1 Expenses and services not directly provided by WTI will be invoiced at one and 101100(1.10)times cost. Reimbursable expenses include travel expenses,printing of drawings and/or specifications and expedited delivery service. International travel is business class air. Domestic airfare will be coach. These costs are not included in WTI's fee unless specifically noted as included in our proposal. .1 Air fares are based on fourteen(14)days advanced purchase. Costs associated with customer requested modifications to travel arrangements after purchase by WTI will be an addition to the contract sum. 7. Additional Project Related Costs 7.1 The following costs are not included in our proposal and should be anticipated in the owner's budgeting. .1 Geotechnical services and reports .2 Topographic and boundary surveys(site surveys) .3 Testing .4 Project related insurance,legal and safety consultant services .5 Permits and fees .6 Marketing and operations development 8. Project Requirements 8.1 The following information,records and electronic media will be provided to WTI at no cost: .1 AutoCAD files of building,site and other work being prepared by others. .2 Copies of geotechnical investigations,surveys and programming information. .3 Complete set of plans and specifications of the building and site bid documents. 9. Standard of Care 9.1 Services provided by WTI under this Agreement will be performed in a manner consistent with that degree of skill and care ordinarily exercised by members of the same profession currently practicing under similar circumstances and in accordance with the governing codes and regulations adopted at the time of the execution of this Agreement. No other warranty or representation,either expressed or implied,is included or intended in our proposals,contracts,plans and specifications or reports. 10. Risk Allocation 10.1 Client agrees that to the fullest extent permitted by law,WTI's total liability to Client for any and all injuries,claims,losses,expenses,damages or claims expenses arising out of this Agreement from any cause or causes,shall not exceed the total amount of fees for services for this project or twenty-five thousand and no/100 dollars($25,000.00),whichever is greater. 11. Governance 11.1 This Agreement shall be governed by the Iaws of the State of Wisconsin. 12. Insurance 12.1 Notwithstanding any other provisions in this Agreement,nothing shall be construed so as to void, vitiate,adversely affect or in any other way impair any insurance coverage held by either party to this Agreement. 12.2 During the term of this agreement,WTI agrees to provide evidence of insurance coverage as shown in the example Insurance Certificate attached hereto. In addition,WTI will attempt to maintain iffluromb I Page 12 of 14 ._. V iw June 22,2012-PROJECT#12057 continuous professional liability coverage for the period of design and construction of this project,and for a period of three(3)years following substantial completion,if such coverage is reasonable available at commercially affordable premiums. For the purposes of this agreement,"reasonably available"and"commercially affordable"shall mean that more than half the design professionals practicing in this state in this discipline are able to obtain such coverage. 12.3 Owner will require that any party hired for the construction of the project,including but not limited to the general contractor,construction manager,and subcontractors will include,in addition to the Owner,Water Technology,Inc.and it's consultants as additional insured for all policies related to the project. 12.4 Standard insurance carried by WTI is as follows: General Liability(Occurrence) $1.0 Million General Aggregate(Project) $2.0 Million Automobile $1.0 Million Excess(Occurrence) $4.0 Million Workers Compensation Statutory E&O $2.0 Million Costs for additional coverage limits,if requested,will be paid for by Client. 13. Photography 13.1 The project architect agrees that any published photos,descriptions or award submittals of the project that include reference to the aquatic work shall include WTI as the aquatic consultant. 14. Client Services 14.1 As part of WTI's quality assurance program,WTI will contact the Owner regarding services provided by WTI, 15. Miscellaneous Provisions 15.1 Dispute Resolution .1 In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project,Client and WTI agree that all disputes between them arising out of or relating to this agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. .2 Client and WTI further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors,subconsultants,suppliers or fabricators so retained,thereby providing all mediation as the primary method for dispute resolution,between the parties to those agreements. .3 No mediation arising out of or relating to this agreement shall include,by consolidation, joinder or in any other manner,an additional person or entity not a party to this agreement, except by written consent containing a specific reference to this agreement signed by Client, WTI and any other person or entity sought to be joined. Consent to mediation involving an additional person or entity duly consented to by the parties to this agreement shall be specifically enforceable in accordance with applicable Iaw in any court having jurisdiction thereof, 15.2 Hazardous Materials ""Y Page 13 of 14 ry p �, y6 June 22,2012—PROJECT#12067 .1 Client represents to WTI that to the best of Client's knowledge no hazardous or toxic substances within the meaning of any applicable statute or regulation are presently stored,or otherwise located,on the project site or adjacent thereto. Further,within the definition of such statutes or regulations,no part of the project site or adjacent real estate,including the ground water located thereon,is presently contaminated. 15.3 Existing Conditions .1 Inasmuch as the remodeling and/or rehabilitation of an existing site/structure requires that certain assumptions be made regarding existing conditions,and because some of these assumptions may not be verifiable without expending additional sums of money or destroying otherwise adequate or serviceable portions of the building,Client agrees,to fullest extent permitted by law,to indemnify and hold the design professional harmless from any claim, liability or cost(including reasonable attorney's fees and costs of defense)for injury or economic loss arising or allegedly arising out of the professional services provided under this agreement,excepting only those damages,liabilities or costs attributable to the sole negligence or willful misconduct of the design professional. 15.4 Working Hours .1 Water Technology,Inc.'s business hours are 8:00 a.m.to 5:00 p.m.central time,week days, excluding US holidays. Business meetings,teleconferences and/or video conferences scheduled outside of these business hours may,at Water Technology,Inc.'s sole discretion,be subject to additional costs. 15.5 Termination .1 Either party may terminate the agreement for convenience after seven(7)days written notice of intent to terminate. Client shall be responsible for all costs and charges incurred up to the date of termination,including reasonable costs for WTI to close the work and organize files. WTI agrees not to charge for lost or anticipated profits on the work not completed and will provide copies of work files to Client upon receipt of final payment. ry Page 14 of 14 Y%,.(rII_ �v 9U r'� rr aI P rc u.. �