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Home My WebLink About2021-08-18 Regular Meeting HERITAGE Q�vi uN .r AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, August 18, 2021 AT 5:00 p.m. 2"d Floor Grand Hall Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Dr. Curtis Ratliff 2. Citizen Comments -Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 3. Oath of Office A. Franks, Jensen, Fray and Nelson 4. Consider the Minutes of the July 21, 2021 Regular Meeting; 5. Old Business A. Membership Report — Janet Perkins B. Sponsorship Report — Balla Wright C. Nash Farm Report— Melva Stanfield 6. New Business A. Nash Farm 2021 events update — Cody Jolliff B. Nash Farm Committee update — Melva Stanfield 7. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum B. City Council Report — Heritage Foundation Council Liaison Duff O'Dell 8. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, September 15, 2021 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2"d Floor Grand Hall, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 13t" day of August, 2021 at 5:00 pm. David Klempin, Manager, Heritage Programs & Preservation 18 August 2021 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, August 18, 2021 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051 . Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Janet Perkins Secretary Sue Franks Member Courtney Fray Member Becky Hummer Member Frances Jensen Member Wendy Nelson Member The above constituting a quorum with no member(s) absent. With the following Convention & Visitors Bureau staff present: David Klempin Heritage Preservation Programs Manager Cody Jolliff Heritage Museums & Education Programs Manager Mary Bush Administrative 1. CALL TO ORDER Chairman Ratliff welcomed all and called the meeting to order at 5 p.m. 2. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking any action during Citizen Comments. 3. OATH OF OFFICE The Oath of Office was administered to reappointed Foundation members Franks, Jensen, Fray, and Nelson who swore to continue faithfully execute their duties to the Foundation. 1 GHF August 18 2021 18 August 2021 Chairman Ratliff thanked Cody for his report, he asked for any comments; there were none. He stated the next regular meeting was scheduled for September 15, with GrapeFest beginning on the 161h it could be a challenge with Foundation board members having assignments and their commitments during the festival. All agreed it would be wise to not meet for the September 15 meeting with the grounds being fenced and set-up for the next morning. DISTRIBUTION OF LIAISON REPORTS City Council Liaison Update — Council Member Duff O'Dell Council Liaison Duff O'Dell reported the Grapevine Historical Society (GHS) Museum has opened for Friday, Saturday and Sundays with limited days and hours as they are lacking docents due to accidents and COVID warnings; attendance has been great. They have completed the project of cleaning the Torian Cabin, she thanked Cody Jolliff for getting the covering on the back walls, aiding in rotating the exhibit in front; she noted Janis Roberson was doing a great job. The GHS September 20, 2021 Welcome Back meeting will feature a presentation on the Peace Circle the history and the artists comments and insights. The GHS Lifetime Member Awards will be Bill and Mae Pearl Powers and in recognition of Gayle Hall's achievements. Council activity is busy with new businesses with Matt Rose of BNSF and Delaney Vineyards; new restaurant and concept coming as Chicken & Pickle Ball an eatery but also pickle ball courts inside and outside; Velvet Taco and California based Rock & Brews were approved for development. Council Liaison O'Dell and Treasurer Wright updated the board on the Rotary School Supplies, a $35,000 project. Both found the sorting and handing out the supplies a very emotional and very happy, saying every parent said "thank you so much, receiving the supplies was a huge help". Secretary Perkins wanted to thank the Society for the wonderful On the Vine newsletter, she thoroughly enjoyed the publication. Council Liaison O'Dell credited Dr. John Boyd; Treasurer Wright added, Dr. Boyd also does tours of the Grapevine Cemetery. Chairman Ratliff thanked Council Liaison O'Dell for updating the board. It was openly discussed to think about the Annual Meeting concept, National Trust is the first week of November, Texas Independence Day on Peace Plaza, November 11th is Veteran's Day. ..................................... ADJOURNMENT Sue Franks, seconded by Courtney Fray, made the motion to adjourn the meeting at 6 p.m. The motion prevailed by the following vote: Ayes: 9 (Ratliff, Stanfield, Wright, Perkins, Franks, Fray, Hummer, Jensen and Nelson) Nays: 0 None Absent: 0 None 3 GHF August 18 2021 18 August 2021 4. APPROVAL OF MINUTES Melva Stanfield made the motion to accept the minutes as written from the July 21 , 2021 regular meeting. Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: 9 (Ratliff, Stanfield, Wright, Perkins, Franks, Fray, Hummer, Jensen and Nelson) Nays: 0 None Absent: 0 None 4. OLD BUSINESS Membership Report - Janet Perkins The membership was reported as 193 active memberships to date with donations of $231 for a memory brick and donations. Sponsorship Report— Balla Wright Treasurer Balla Wright reported all agreements had been fulfilled, achieving their goal total of $21,500 in sponsorships. Nash Farm Report— Vice Chairman Melva Stanfield Vice Chairman Melva Stanfield reported the August First Friday program was attended by 119 participants; the Ice Cream Social brought out 601 guests: eight school groups had toured with a total of 198 students. Vice Chair Melva Stanfield announced they were bringing back the Nash Farm Committee, the first meeting would be at Nash Farm on Thursday, August 12. 2021 at 8:30 a.m. and regularly meet on the second Thursday of each month. The agendas would address current needs to update programming, the rotation of Farm experiences and revisit to identify the Strategic Plan for the Farm. 5. NEW BUSINESS Nash Farm 2021 Events — Cody Jolliff Farm Manager Cody Jolliff reported the Italian CarFestTM (ICF) posters for September 11, 2021 were great and up all over town; a special class award will honor Bob Dezzani for the many years he had dedicated in building the car club. The Peace Circle featuring the Treaty of Peace and Friendship dedication will be on September 18, beginning with an 11 a.m. luncheon; Indian representatives for each tribe will attend and participate in the dedication. The Harvest Moon Supper($75) on October 1 , 2021 will return to normal (pre-pandemic) procedures as folks are ready to get back to being more social. October 15, 2021 is the Barn Dance on Friday night, then the Fall Round-UP!the following morning at 10 a.m. — 2 p.m. The Butterfly Flutterby is in discussion for location perhaps in the Botanical Gardens or Peace Plaza. 2 GHF August 18 2021 18 August 2021 PASSED AND APPROVED THE AUGUST 18, 2021 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION THIS THE 22ND DAY OF SEPTEMBER 2021. APPROVED: 1"4v CHAIRMAN ,A EST: ECRETARY 4 GHF August 18 2021