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Home My WebLink About2015-04-07 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 7, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:00 p.m. Workshop — City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 7:00 p.m. — City Council Chambers 2. Quality of Life Survey Results presentation REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION: Council Member Mike Lease PLEDGE OF ALLEGIANCE: Boy Scout Troop 563 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with APRIL 7, 2015 PAGE 2 the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Swearing-in of Municipal Judge Alan C. Wayland 5. Proclamation for Child Abuse Prevention Month 6. Debt Outlook presentation 7. Fire Department departmental update ILlIANTA 8. Consider award of a contract to Dewberry Architects Inc., and consider Change Order No. 1 to the CAC/Library HVAC Project with Adolfson & Peterson for the design services and renovation of the Library and take any necessary action. 9. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Article V Parking, prohibiting parking on West Wall Street from Ball Street to Dove Road and take any necessary action. RNMENUMEMA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider award of RFB 427-2015 to Concord Commercial Services, Inc. for the CVB building storage addition. Convention and Visitors Bureau Executive Director recommends approval. 11. Consider the award of an informal request for quote to purchase fertilizer for the Grapevine Golf Course from Harrell's, LLC. Golf Director recommends approval. 12. Consider the award of an informal request for quote for Police Tahoe equipment from Wildfire Truck & Equipment Sales, LTD. Public Works Director recommends approval. 13. Consider renewal of an annual contract for various fuels to a primary vendor, Martin Eagle Oil Company, secondary vendor, TAC Energy, and an alternate APRIL 7, 2015 PAGE 3 vendor, Douglas Distributing, through an Interlocal Cooperative Agreement with Tarrant County, Texas. Public Works Director recommends approval. 14. Consider an Election Services Contract with Tarrant County for the May 9, 2015 City Officer Election. City Secretary recommends approval. 15. Consider the minutes of the March 17, 2015 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 3, 2015 by 5:00 p.m. GRApF� Fes% ♦ � U t 1161 Tara Brooks, City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of April, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with Council Member Sharron Spencer and Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:45 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:48 p.m. The closed session ended at 7:12 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. 04/07/2015 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. WORKSHOP 2. Quality of Life Survey Results presentation Andrea Thomas with National Service Research presented the results of the recent Quality of Life Survey to Council. Ms. Thomas reported that the survey was active February 2, 2015 through March 16, 2015. There were 1,722 completed surveys returned to the City. The survey ranked Quality of Life projects, communication preferences and overall City services. Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Invocation Council Member Mike Lease delivered the Invocation. Pledge of Allegiance • • ••• ,• I Ili-• I T III. I I I•I •I I I I I III I•I -• - ' -ro • • -• . - Item 3. Citizen Comments Bruce Rider, 325 West Worth Street, Grapevine, Texas spoke in support of the library expansion item. Item 4 Swearing-in of Municipal Judge Alan C. Wayland City Secretary Tara Brooks swore -in new Municipal Judge Alan C. Wayland. Item 5. Proclamation for Child Abuse Prevention Month Mayor Tate proclaimed April 2015 Child Abuse Prevention Month and presented a proclamation to Julia Summers with Alliance for Children. Item 6. Debt Outlook presentation Chief Financial Officer Greg Jordan gave a presentation on the current debt obligations and future capacity. Item 7. Fire Department departmental update 2 04/07/2015 Chief Darrell Brown stated that over the last year the Fire Department responded to 5,418 calls for service, which was an increase of 2% over the previous year. Chief j Brown described the assistance the Fire Department can provide for heart attacks and stroke victims. He also described current projects and future plans for the department. Item 8. Consider award of a contract to Dewberry Architects Inc. and consider Change Order No. 1 to the CAC/Library HVAC Project with Adolfson & Peterson for the design services and renovation of the Library and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. The project is for 1,500 sq. ft. expansion and partial interior renovation of the Grapevine Public Library genealogy room and the current periodical reading room. The budgeted amount for the design services is $46,500 and the estimated construction costs are $440,000. Motion was made to approve this item as presented. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 Item 9. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Article V Parking, prohibiting parking on West Wall Street from Ball Street to Dove Road and take any necessary action. Public Works Director Stan Laster presented this item to Council. Motion was made to approve this item as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 ORDINANCE NO. 2015-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE V RELATIVE TO PARKING; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; K, 04/07/2015 DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Coy requested Item 10 be removed from consent. Item 10 was heard after the Consent Agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11 Consider the award of an informal request for quote to purchase fertilizer for the Grapevine Golf Course from Harrell's, LLC. Golf Director Russell Pulley recommended approval of this item to purchase 23 tons of a 42-0-0 fertilizer for the entire golf course, except for the greens. This is a season long, slow release type mix and will be applied once, which replaces the normal practice of applying fertilizer three times per season in an amount not to exceed $28,405.00. Motion was made to approve the consent agenda. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 Item 12 Consider the award of an informal request for quote for Police Tahoe equipment from Wildfire Truck & Equipment Sales, LTD. Public Works Director Laster recommended approval of the purchase of emergency lighting, partitions and police equipment to up -fit the three new Police Tahoes in an amount not to exceed $26,604.20. Motion was made to approve the consent agenda. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 Item 13 Consider renewal of an annual contract for various fuels to a primary vendor, Martin Eagle Oil Company, secondary vendor, TAC Energy, and an alternate vendor, Douglas Distributing through an Interlocal Cooperative Agreement with Tarrant County, Texas. 9 04/07/2015 Public Works Director Laster recommended approval of this item. The purpose of this contract is to establish fixed annual pricing of an amount of $1,122,200.00 for various fuels to be ordered on an as -needed basis. By awarding primary, secondary and alternate contracts, it assures product availability. Motion was made to approve the consent agenda. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 Item 14. Consider an Election Services Contract with Tarrant County for the May 9 2015 City Officer Election. City Secretary Brooks recommended approval of this item. The joint election contract with Tarrant County provides for election services and equipment for the May 9, 2015 City Officer Election. Both Early Voting by personal appearance and Election Day voting will take place at The REC of Grapevine, 1175 Municipal Way. The contract is for an estimated amount of $4,808.00. Motion was made to approve the consent agenda. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 Item 15. Consider the minutes of the March 17, 2015 Regular City Council meeting_ City Secretary Brooks recommended approval of this item. Motion was made to approve the consent agenda. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 Item 10. Consider award of RFB 427-2015 to Concord Commercial Services Inc. for the CVB building storage addition. Convention and Visitors Bureau Executive and answered Council's questions. The 2,000 square feet beside the Grand Hall $288,916. Director P.W. McCallum presented this item second floor addition will be approximately . The estimated amount of this project is Motion was made to approve this item as presented. N7 04/07/2015 Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, and Lease Nays: Coy and O'Dell Approved: 3-2 ADJOURNMENT Motion was made to adjourn the meeting at 8:19 p.m. Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, Lease, Coy and O'Dell Nays: None Approved: 5-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of April, 2015. ATTEST: Tara Brooks City Secretary ....• -M M William D. Tate Mayor 0