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HomeMy WebLinkAboutItem 11 - Barker Rinker SeacatMEMO TO: 426-1 -1 MEETING DATE: SUBJECT RECOMMENDATION: 62 ITEM # /(_ HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL BRUNO RUMBELOW, CITY MANAGER P DECEMBER 18, 2012 CONTRACT WITH BARKER RINKER SEACAT — CAC AND CENTRAL UTILITY PLANT Staff recommends the City Council approve a contract with Barker Rinker Seacat (BRS) for the design of the renovation and expansion of the Community Activities Center (CAC) and the design of the central utility plant for the Library and CAC in the amount of $2,855,038. A copy of the Scope of Services and Project Schedule are attached for review. FUNDING SOURCE: Funds are available in account 176- 48840- 009- CACDES -GO. BACKGROUND INFORMATION: Included in the contract is the design of the expansion and renovation of the CAC, design of the central utility plant for the Library and CAC, design of the roads, parking lot, landscaping, site survey, geotechnical investigation and construction administration. The transition from feasibility study to full scale design by the same firm is a standard practice because it streamlines the design process and the firm is very familiar with the project details. In addition, as the following paragraphs recount, the firm is well qualified to do this work. Three consulting teams responded to a Request for Qualifications for a feasibility study for the expansion and renovation of the Community Activities Center. All three teams were interviewed on November 16 & 17, 2011. Each team was represented by a design consultant that has designed recreation/multi-generational facilities. Eight city staff members from Administrative Services, City Manager's office, Convention & Visitors Bureau, Fire Department, Public Works Department and the Parks & Recreation Department made up the interview team. The interview team rated the consulting firms on professional reputation, experience, understanding of the project and the references. All three teams presented numerous recreation facilities that they have designed. At the end of the interviews, the interview team discussed the strengths and weaknesses of each of the teams interviewed and then did a blind vote to rank the firms. Barker Rinker Seacat, who teamed with Pros Consulting, received six of the eight first place votes and led in the total scoring. Throughout the development of the feasibility study, staff worked very closely with BRS to develop the Space needs, cost and staffing needs for the expanded and renovated facility. As a part of the due diligence during the feasibility study process, Mayor Pro Tern C. Shane Wilbanks, Assistant City Manager Jennifer Hibbs and Doug Evans traveled to the Denver area on May 7 & 8, 2012 to tour six recreation centers /multi- generational centers designed by BRS and also visited the main office for the firm and met the design staff. All were very pleased with facilities that were designed by BRS and the design team. In addition, the BRS team has designed recreation centers in Texas and is in the process of designing others. The consulting firm also has an office in the Dallas/Fort Worth metroplex. In closing, staff recommends the Council approve the contract with Barker Rinker Seacat for the design of the renovation and expansion of the Community Activities Center and the design of the central utility plant for the Library and CAC in the amount of $2,855,038. The cost for the design services for the CAC is comparable with other recent recreation center projects in the DFW area. DE ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3.1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set fortis in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's approval. § 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2,3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's written approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. Init. AIA Document 13101 T" — 2007 nrmarly B151 TM — 1997). Copyright ® 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright law and International Treaties. Uravthorzed reproduction or distribution of this AIA! Document, or any portion of it, may result in severe civil and criminal penalties, and %vill be prosecuted to the maximum extent possible under p the law. This document was produced by AIA software at 14:20:33 on 12/1012012 under Order No.1873644786_1 which expires on 07/25/2013, and is notfor resale. User Notes: (1684690028) § 3.2.5.1 The Architect shall consider environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval in writing. § 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based on the Owner's written approval ofthe Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's written approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval in writing. § 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.4.1 Based on the Owner's written approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3.4.4 The Architect shall review the construction manager's estimate for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval in writing. Init. AIA Document 8101 TM — 2007 Vormerly 13151 T'" — 1997). Copyright ®1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 5 this Al a Document, or any portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under ! the law. This documentwas produced byAlA software at 14:20:33 on 12/10/2012 under Order No.1873644786 -1 which expires on 0712512013, and is notfor resale. User Notes; (1684890028) § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5.1 GENERAL If required, the Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining a negotiated proposals; (2) confirming responsiveness of proposals; (3) determining the successful proposal, if any; and, (4) awarding and preparing contracts for construction. (Paragraphs deleted) § 3.5.3 NEGOTIATED PROPOSALS § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and .3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 343.3 The Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GENERAL § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A20ITM -2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201 2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. 'Ihe Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the .Architect issues the final Certificate for Payment. § 3.6.2 EVALUATIONS OF THE WORK § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Init AIA Document 131101w-2007 formerly 8151'" — 19971. Copyright ®1974, 1978, 19B7,1997 and 2007 by The American institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized ieproduction or dish ibution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:20:33 on 12!10!2012 under Order No.1873644786_1 which expires on 07125/2013, and is not for resale. 1 User Notes: 684690028) Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. § 16.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201 -2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.6,3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 SUBMITTALS § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6.4.2 In accordance with the Architect- approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor AIA Document 13101 TM �- 2007 formerly B16114 — 1997). Copyright ® 1974, 1976, t 987, 1997 and 2007 by The American Institute of Architects. All rights ir�st, reserved. WARNING: This AAA Document is protected by U.S. copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:20:33 on 12110!2012 under Order No.1673644786_1 which expires on D712512013, and is not for resale, User Notes: (1684690028) that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 CHANGES IN THE WORK § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 PROJECT COMPLETION § 3.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, identify the exhibit.) AIA Document 8101 TM — 2007 formerly 13161T-1997). Copyright 01974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights IimPt° reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 8 this AW Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:20:33 on 12/10/2012 under Order No.1873644786 -1 which expires on 07125/2013, and is not for resale. User Notes: (1684690028) Additional Services Responsibility (Architec4 Owner or Not Provided) Location of Service Description (Section 4.2 below or in an exhibit attached to this document and identified below 4.1.1 Prograrnining Owner Com Iete 4.1,2 Multiple preliminary designs Architect Proposal upon request 4.13 Measured drawings Architect Proposal upon request 4.1.4 Existing facilities surveys Included In base scope of service 4.1.5 Site Evaluation and Planning Included In base scope of service § 4.1.6 Building information modeling Included In base scope of service 4.1.7 Civil engineering Included In bases a of service § 4.1.8 Landscape design Included In base scope of service 4.1.9 Architectural Interior Design Included In base scope of service 4.1.10 Value Analysis (B2041 -2007) Architect Proposal upon request 4.1.11 Detailed cost estimating Not Provided See CMR candidates 4.1.12 On -site prp 'ect rgEesentatiort Not Provided N/A 4.1.13 Conformed construction documents Not Provided N/A 4.1.14 As-Designed Record drawings Not Provided N/A 4.1.15 As- Constructed Record drawings Included In base scope of service 4.1.16 Post o2Ru Mancy evaluation Architect Pr osal upon request 4.1.17 Facility Support Services 210Tm-2007 Not Provided N/A 4.1.18 Tenant - related services Not Provided N/A 4.1.19 Coordination of Owner's consultants Not Provided NIA 4.1,20 Telecommunications/data design included In base scope of service 4.1,21 Security Evaluation and Planning Included In base scope of service 4A.22 Commissioning Included In base scope of service 4.1.23 Extensive environmentally responsible design Included In base scope of service § 4.1.24 LEED® Certification (B214TM 2007) Architect Proposal upon request, description of services described in 4.2 § 4.1.25 Fast - track design services Architect Proposal upon request § 4.1.26 Ffistoric Preservation (B205Tm 2007) N/A N/A 4.1.27 Furniture, Furnishin s, and Equipment Desi gn d In base scope of service 4.1.28 Signage and Environmental Design Included In base scope of service 4.1.29 Acoustical and AV Design Included In base scope of service § 4,2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not further described in an exhibit attached to this document. Site and utility design including: 1.. Afull topographical site survey, including horizontal control, utility lines /sizes, landscaping elements & size, site grading, surface improvements and hardscape, building corner points on site and of adjacent buildings, etc. Survey will include current project boundaries; additional site survey work, should the boundaries change, will be an additional service. 2. All work 5' -0" outside the building perimeter (work within this perimeter is by other disciplines) to a point within 75' -0" outside of the property line (for utility connections). 3. Structure place ment/location- horizontal and vertical control. 4. Confirmation of location, size and adequacy of utilities serving site. 5. Design water, fire loop and hydrants, sanitary sewer, storm water system, gas main to meter and electrical transformer. 6. Design site drainage and storm water system including piping, retention structures, and soil erosion control. 7. Design and documentation of civil work associated with a monument sign structure. 8. Coordination of re- routed utilities on site including gas, electrical, telephone, CAN and fiber optics. I11in m AEA Document B101 TM — 2007 (formerly 9151" — 1997). Copyright ®1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AiA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 9 th is AIA° Cocumsnt, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documentwas produced by AIA software at 14:20:33 on 1211012012 under Order No.1 8736447861 which expires on 0712512013, and is not for resale. User Notes: (1684690028) 9. Coordination with utilities and districts for project approvals. 10. Produce final grading plans based on conceptual grading plan provided by Landscape Consultant. 11. Location of all retaining walls and surface improvements including parking, sidewalks, fire lanes and other improvements. Design of high retaining walls above 3' -0" by Structural Design Consultant and design of low retaining walls below 3'-0" by Landscape Architect. 12. Location of foundation drain to daylight (perforated pipe surrounding foundation that drains to daylight or storm conveyance) 5' -0" past exterior of building footprint. 13. Design of paving systems, curb and gutter. Initial parking lot concept layout by Landscape. 14. Design of ring road connection along the east and south side of the project site 15. Preparation of a phasing plan for Final Plan Review Application with consultation from CM /GC. 16. Provide all city required documentation for early planning department submittal, including review and revisions /responses based on city comments. 17. As an additional service (Section 4.1.24). the project may be submitted to the USGBC for a LEED silver or better certification. Provide documentation and coordination services with the Architect and other consultants to achieve suggested points for this rating. All points within the LEED v3 could be studied and included in this project. 18. Creation of specifications forthe Civil Consultant's scope of work, including documentation of any over -excavation requirements. 19. Project specification and drawings shall allow for product alternates equals within project documents for milestone CM /GC pricing. 20. Assume value engineering will occur during the DD and CD phases and include in base services. 21. Assume project documents with be issued as a single bid package, multiple bid packages excluded. 22. Prepare record drawings based on drawings marked up bythe CM /GC 23. Review of project substitution requests priorto bid only during the bidding/negotiation phase. 24. Assume 1 trip to the project site during SD to review and walk the existing building. 25. Include attendance at client workshops in Grapevine; (1 -SD, 2 -DD, 2-CD), attend remaining client meetings via go -to- meeting conference call. 26. Provide CA services during construction including submittal and RFI review, issuance of revision drawings, general review of contractor pay applications, site observations, etc. 27. 28. Exclusions to this contract: a. Design of areas beyond noted site boundaries on site plan. b. Design of sub - surface drainage system for groundwater. c. Multiple design alternates requested by the Client to be included in the CM /GC milestone pricing documents shall be an additional service. d. Traffic signal at Nash Street or Municipal Way. e. Design of acceleration /deceleration lanes at Nash St or Municipal Way. 29. Provide a Geotechnical investigation by a Licensed Geotechnical Engineer. Include a report that will provide site information and recommendations for pavement and foundation designs. Provide field investigation to explore the subsurface conditions at the subject site by drilling and sampling 6 borings to a depth of 10 to 20 feet into the rock bearing stratum within the proposed building area. In addition, 5 borings will be drilled to a depth of 5 feet in the paving areas. The engineering properties of the soil or rock will be evaluated in the laboratory using tests performed on selected representative samples. The samples will be visually examined and classified. Representative samples will be selected for classification, strength, and swell or compressibility testing. The field and laboratory data will be analyzed to develop geotechnical recommendations. An engineering report will be prepared to include the following: a. Plan of borings, boring logs, and groundwater level observations; b. Laboratory test results; c. General soil and groundwater conditions at the boring locations; d. Evaluation of the swell characteristics of the soils; e. Design recommendations for: 1. Foundation type, depth, and allowable loading; 2. Foundation construction considerations; 3. Floor slab subgrade preparation procedures; A[A Document B1 01 TM -- 2007 formerly 8151 TM — 1997). Copyright ® 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights irtrt reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 0 this Ale Document, or any portion of it, may result in severe civil and criminal penarciss, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 14:20:33 on 1211012012 under Order NoA 8736447861 which expires on 0712512013, and is not for resale. User Notes: (1684690029) 4. Earthwork; and 5. Pavement subgrade and sections. 1. All surface improvements, land forms and plantings within the property line including paved and landscape areas, and street lawns adjacent to Municipal Way. 2. Co n cept gradi ng pl an. 3. Provide Initial concept design of the parking lot layout and flow during SD. After initial concept layout, further design of paving system, curb and gutter and horizontal and vertical dimension control by Civil. 4. Design and documentation of pedestrian plazas, patios, outdoor decks, sand volleyball courts and surface walkway systems, including configuration and surface treatment/ materials/ patterns. 5. Concept design of all site retaining walls, including finish. Then coordinate this design with the Structural Engineer for structural design of site retaining walls and rockeries 3' -0" and higher. 6. Design and documentation of site retaining walls and rockeries below 3' -0" high. 7. Design and documentation of transformer, trash and other landscape enclosures above grade, if required. 8. Design and specifications of site fencing, including gates if required to limit site vehicular and pedestrian access. 9. Design and specifications of site furnishings & flag poles. 10. Design and documentation of landscape features associated with a monument sign structure. 11. Irrigation design and documentation for plant material. 12. Coordination of landscape lighting with lighting consultant/electrical engineer. 13. Submit a detailed booklet of suggested manufacturer data sheets for landscape furnishings & flag poles 14. Project specification and drawings shall allow for product alternates equals within project documents for milestone CM /GC pricing. 15. Creation of specifications by others for the Landscape Consultant's scope of work, including planting medium, plant materials, fencing and gates, site furnishings, low retaining walls and paving systems designed bythe Landscape Consultant. 16. Consultation with team on project construction staging and phasing. 17. Provide all city required documentation for early planning department submittal, including review and revisions /responses based on city comments. 18. As an additional service (Section 4.1.24), the project may be submitted to the USGBC for a LEED silver or better certification. Provide documentation and coordination services with the Architect and other consultants to achieve suggested points for this rating. All points within the LEED v3 could be studied and included in this project. 19. Record drawings will be prepared based on drawings marked up by the GC/ CM. 20. Assume value engineering will occur during the DD and CD phases and include in base services. 21. Assume project documents with be issued as a single bid package, multiple bid packages excluded. 22. Review of project substitution requests prior to bid only during the bidding/negotiation phase. 23. Provide CA services during construction including submittal and RFI review, issuance of revision drawings, general review of contractor pay applications, site observations, etc. 29. Assume 1 trip to the project site during SD to review and walk the existing building. 30. Include attendance at client workshops in Grapevine; (1SD, 1 -DD, 1 -CD), attend remaining client meetings via go-to- meeting conference call. 31. 24. Exclusions to this contract: a. Design of areas beyond noted site boundaries on 12.9 acre site plan. b. Multiple design alternates requested by the Client to be included in the CM/GC milestone pricing documents shall be an additional service. c. Design of structured post tensioned slab for Tennis court or other site amenities shall be an additional service Security Evaluation and Planning (Pursuant to AIA 13101, Sections 4.1.20 1. Schematic Design, Design Development and Construction Documents -Provide complete turnkey design services for the development of procurement documents for access control system, instruction detection system and video surveillance system. COMBS Consulting Group, LP will prepare and deliver schematic design, design development, and construction documents to the design team at each design (Iti AIA Document MIT"- 2007 (formerly B151 Tm - 1997). Copyright (P 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This Alk' Documeut Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distrikution of 7 this AIAe Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documentwas produced by AIA software at 14:20:33 on 12/10/2012 under Order No.1 8736447861 which expires on 07125!2013, and is not for resale. User Notes: (1684690028) 1. With BRS, assist the Owner in developing the Owner's Project Requirements. 2. Energy modeling services based on ASHRAE 90.12004 baseline using the Appendix G protocols; as defined for LEED NC v3. 3. Identify Energy Efficiency measures and evaluation of preliminary designs. a. Conduct an energy charette to propose and review prospective energy efficiency measures (EEMs) for the project. Prepare an EEM checklist, to be used for tracking which measures will be incorporated into the design, how the EEM is to be analyzed, and what incentives or restrictions might apply. Note any action items for follow up by design team members. Address any baseline issues, operating conditions or design assumptions to be used for the analysis. b. Using indices, simple models or prototypes of the building, and previous experience, develop simplified modeling or analysis of the building complex's thermal performance for specific types of EEM (sets of EEMs or design alternatives). This analysis could include building envelope options or variations such as alternate insulation, windows, external shading, improved lighting, photovoltaic, solar DHW, and HVAC system variations. Measure analysis can include variation of a parameter (such as window shading coefficient, for example) through several values, but does not include optimization. From the analysis results, develop a preliminary estimate of baseline energy use and total combined energy savings potential. 4. Analyze Energy Efficiency Measures. a. Develop a baseline model of the building, compliant with ASHRAE 90.1-2004, Appendix G, using up-to -date DD drawings as the basis. b. EEM research: Using information from project team, vendors, and Internet resources, identify the key performance characteristics and inputs needed to analyze EEMs. c. EEM analysis: Using DOE -2, analyze energy efficiency measures. The measures are limited to those identified at the scoping meeting and subsequently refined in the preliminary analysis. d. Provide guidance to contractors for preparing costs of the proposed energy measures. Request contractor pricing as additions to or reductions of the current design (at the time of modeling); this pricing is in the form of incremental savings or costs. Circulate incremental cost opinions to the design team for comment. Arrange to have the costs reviewed at an opportune design meeting. e. Describe baseline and design EEMs, system /plant options, analysis methods, and incremental cost opinions. Provide a report with a summary table on the modeled annual energy use and first cost of each option. Include costs for both baseline and all EEM measures, determining incremental costfor measures along with simple payback values. This draft report is used to decide which EEMs will be incorporated into a project. f. Selection of final EEMs: Collect comments on the draft report. Working with the design team, narrow down the EEMs to select the ones most likely to be incorporated into the building design. Askfor a decision on what measures are to be incorporated into the project g. Interactive modeling: incorporate measures selected for design into a single interactive model to show the combined energy savings impact. The total savings in the interactive model is typically less than the sum of the savings from individual measures. h. Communicate results of the EEM analysis to the design team to supporttimely incorporation of cost- effective EEMs with the building designs. 5. Provide Daylighting Analysis. a. Provide day lighting criteria for building programming. b. Meet with design team to establish building envelope design criteria (orientation, shape, window area, window sizes, space depth) and develop alternative integrated envelope, lighting and HVAC building section concepts. IIIIE4 AIA Document 8101 TM — 2007 Vormerly B161 S°" - 1997). Copyright ® 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights tt reserved. WARNING: This AIA` Document is protected by U.S. Copyright Law and Internaticnal Treaties. Unauthorized reproduction or distribution of 12 this AIAe Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:20:33 on 12/10/2012 under Order No.1873644786_1 which expires on 0712512013, and is not for resale. User Notes: (1684690028) c. Using computer daylight models to quantify interior daylight illumienance for alternative solutions for up to four major space types. If needed, model for atypical geometries such as 2 -3 story lobby /atrium spaces will be estimated separately based on the design complexity. d. Use computer models to evaluate sun- control option to reduce direct sun on task areas for up to four major space types. e. Present day lighting analysis results within project report. 6. Consultant shall function as the Commissioning Authority (CxA) to lead, review and oversee the commissioning process for the project. Enhanced Commissioning shall be included. 7. Verify the installation and performance of systems to be commissioned consistent with the standard of care currently being executed in Texas. Commissioning should verify that systems are installed correctly and functionally perform under partial and full load conditions. 8. Complete a summary commissioning report 9. Commissioned systems shall include a. Project HVAC systems and controls. Note there are multiple systems to accommodate the different requirements for the various program spaces b. Lighting and day lighting controls c. Domestic hot water systems d. Aquatics systems 10. Include attendance at client workshops in Grapevine; (1 -SD, 1 -DD, O-CD), attend remaining client meetings via go- to- meeting conference calf. 11, Exclusions to this contract a. Multiple design alternates requested by the Client to be included in the CM/GC milestone pricing documents shall be an additional service. LEED Design and Administrative Services (Pursuant to AIA B107., Sections 4.124) 1. in addition to all services provided within section 4.1.22 & 4.2.23, provide the following items. 2. With BRS, assist the Owner in developing the Owner's Project Requirements and develop a plan to achieve LEED NC v3 Silver or better Certification 3. Provide all administration for LEED documentation and USGBC submittal. Include coordination of all other consultant documentation deliverables 4. Monitor and manage the LEED scorecard determining which credits are be achieved. 5. Review and inputto construction documents, including authoring and implementing the commissioning plan to achieve LEED "Energy and Atmosphere" prerequisite 1. Provide all commissioning services to complete this prerequisite credit 6. Provide measurement & verification services as outlined in LEED credit EA 5. Acoustical Design Scope (Pursuant to AIA 13101, Sections 4.1.29) 1. The Acoustical Consultant shall provide the following services to the Architect. a. Acoustics - Gymnasiums, Natatorium, Classrooms, Dance, Weights & Fitness, and Spinning a reas. 2. Meet with the Architect, Owner, and project engineer(s) as required for coordination of acoustical input with the other disciplines associated with the project. 3. Provide concepts and recommendations to create a proper environment for the natural reinforcement of sound in intended listening areas. 4. Provide concepts and recommendations to provide suitable sound isolation between adjacent spaces, between the interior and the exterior of the building, and between mechanical, electrical and plumbing equipment rooms and adjacent noise - sensitive spaces identified above. 5. Review of the architectural contract documents as they relate to the acoustical characteristics of these spaces, Including but not limited to; Wall, Ceiling & Floor assembly design as well as overall wall and building section review. Provide recommendations and suggested specifications for sound retarding doors and operable partitions, if required. AIA Document B11011— 2007 �farmerly 137511°° — 1997). Copyright C 1974, 1976, t 967, 1997 and 2007 by The American Institute of Architects. All rights llm l'u ° reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA`' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under f the law. This documentwas produced by AIA software at 14:20:33 on 1211 0/2 01 2 under Order No.1873644786 1 which expires on 0712512013, and is not for resale. User Notes: (1684690026) § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in -depth material research, energy modeling, or LEEDS certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or official interpretations; Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner authorized recipients; .6 Preparation of design and documentation for alternate proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of r persons providing proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or ,11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.3,2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those services: .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner - provided information, Contractor- prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom; or ,6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion identified in Initial Information, whichever is earlier. § 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Ninety -five ( 95 ) visits to the site by the Architect over the duration of the Project during construction .3 One ( 1) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents AIA Document B101 TM -- 2007 formerly 13151 T" - 1997). Copyright ® 1974, 1978, 1987. 1997 and 2007 by The American Institute of Architects. All rights Irbi ® reserved. WARNING: This AIA Document is protected by U.S. Ccpyright Law and International Treaties. Unauthorized reproduction or distribution of 14 this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:20:33 on 12/10/2012 under Order No.1873644786_1 which expires on 0712512013, and is not for resale. User Notes: (1684690020) Grapevine CAC Expansion Exhibit B: Project Schedule Barker Rinker Seacat Architecture's schedule assumptions are as follows assuming a single bid package: Phase (# of meetings) Duration Preliminary Schedule Schematic Design (3) 10 weeks January - March, 2013 Phase Review /SD Estimate 2 week March 2013 Design Development (4) 12 weeks April - June, 2013 Phase Review /DD Estimate 2 week June, 2013 Value Engineering Review 1 week June, 2013 Construction Documentation (3) 12 weeks July - September, 2013 Phase Review 0 90% CD Level 2 weeks October, 2013 Final Construction Documentation (1) 2 weeks October, 2013 Bidding/ Negotiation 5 weeks November - December, 2013 Construction Administration (22 *) 95 weeks January 2014 - October 2015 Total 145 weeks We have targeted a start date for design of January 2nd, 2013. We would like to target a construction start during the late winter of 2013 BARKER RINKER SEACAT ARCHITECTURE l�'.