HomeMy WebLinkAboutItem 17 - Managed Data ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 7, 2021
SUBJECT: APPROVAL FOR AN ANNUAL SOLE SOURCE CONTRACT FOR
MANAGED DATA STORAGE SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual sole source contract for
managed data storage services with One Safe Place Media Corporation
for the IT Department.
FUNDING SOURCE: Funds are available in the General Fund (IT Department) or an amount
not to exceed $22,056.
BACKGROUND: The purpose of this contract is for disaster recovery of all City data stored
in an electronic form. The data is encrypted and stored in a secure off -site
data center. The daily transfer of new and changed data uploads nightly
over the Internet with data encryption in transit and at rest. This service is
compliant with industry standards and keeps the City in compliance with
federal, state and local laws which guarantees the City will not lose any
data due to a disaster or equipment failure.
This procurement was made as a sole source in accordance with Local
Government Code Chapter 252, Subchapter B, § 252.022. General
Exemptions (a)(7)(A). The contract is for an initial one-year period with
four optional, one-year renewals if mutually agreed upon. The City has
worked with this firm in the past with excellent results.
Staff recommends approval.
AP/LW