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HomeMy WebLinkAbout2012-12-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, DECEMBER 4, 2012 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Legislative outlook for 2013 from lobbyist Fred Hill. 2. Parks & Recreation departmental update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 30th day of November, 2012 at 5:00 p.m. Tara Brooks Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of December, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:03 p.m. ITEM 1. LEGISLATIVE OUTLOOK FOR 2013 Lobbyist Fred Hill discussed the upcoming Legislative session and the City's proposed Legislative agenda for 2013. Mr. Hill then briefed the City Council regarding some of the proposed legislation for the upcoming year. City Manager Rumbelow advised the legislative agenda would be presented at the December 18th Council meeting for formal approval. There was no formal action taken by the City Council. ITEM 2. PARKS & RECREATION DEPARTMENTAL UPDATE Parks & Recreation Director Doug Evans started the Parks & Recreation Departmental update and was followed by the managers and supervisors highlighting their division's responsibilities--Chris Smith, Recreation Superintendent; Scott Hardeman, Athletics Coordinator; Randy Sell, Aquatics and Special Events Coordinator; Trent Kelley, Community Activities Center/Senior Activities Center Supervisor; Mary Jo Tellin,Volunteer Management Coordinator; Joe Moore, Assistant Parks & Recreation Director; David Parson, Lake Parks Foreman; Kevin Mitchell,Assistant Director of Parks; Lisa Grove, City Gardener; Rusty Walker, Athletic Field Maintenance Foreman; Tony Steele, Parks Manager; Mike Hooker, Contracts Foreman and Mona Burk, Marketing/Media Manager. 12/04/12 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. APPROVED: 4%612:— William D. Tate Mayor ATTEST: Joi . Brown Cit Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 4, 2012 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 30th day of November, 2012 at 5:00 p.m. Tara Brooks Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of December, 2012 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:55 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 12/04/12 ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. APPROVED: .4fji613" William D. Tate Mayor ATTEST: Jod . Brown City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 4, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy CITIZEN COMMENTS PRESENTATIONS 1. Ms. Barbara Walker, Director of External Affairs with Verizon Foundation,to present Mayor Tate with a $15,000 grant for the Keep Grapevine Beautiful program. 2. Mayor Tate to present a proclamation to Rocky Gribble for his 25 year anniversary as producer of the Grapevine Opry. 3. Mayor Tate to present graduation plaques to the Next Generation Leadership Class of 2012. NEW BUSINESS 4. Consider a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System's grant program for acquisition and development of parks and recreational areas and take any necessary action. 5. Consider an ordinance providing for the issuance of approximately$8,060,000 City of Grapevine, Texas, General Obligation Refunding Bonds, Series 2012; awarding the sale thereof; levying a tax in payment thereof; authorizing the execution and delivery of a paying agent/registrar agreement, an escrow agreement, and a bond counsel engagement letter; approving the official statement; and enacting provisions incident and relating to the subject and purposes of this ordinance and take any necessary action. 6. Consider an ordinance providing for the issuance of$1,225,000 City of Grapevine, Texas, Public Property Finance Contractual Obligations, Series 2012; awarding the sale of the contractual obligations; levying a tax in payment thereof; authorizing the execution and delivery of a paying agent/registrar agreement; approving the official statement; and enacting provisions incident and relating to the subject and purposes of this ordinance and take any necessary action. 7. Consider award of a contract with MP Custom Fab for exterior renovation of the ARPCO Building to resemble the historic Grapevine Ice Company Building in the amount of $65,975.00 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider award of an engineering design services contract with Half Associates for the design of the trail linking the Western Oaks and Belfort Subdivisions with the Big Bear Creek Trail. Parks & Recreation Director recommends approval. 9. Consider a resolution authorizing the purchase of a picnic shelter for Dove Park from The PlayWell Group, Inc. through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 10. Consider Adopt-An-Area agreements with Texas Toyota for Hanover Drive from Main Street to Minters Chapel Road and with the Eldridge Family for Hughes Road from Hall-Johnson Road to State Highway 121. Parks & Recreation Director recommends approval. 11. Consider renewal of an annual contract for the purchase of portable toilet rental services from MMG Building and Construction Services, LLC through an Interlocal Agreement with the City of Fort Worth, Texas. Parks & Recreation Director recommends approval. 12. Consider renewal of an annual contract for the purchase of aggregate asphalt road surfacing materials for the Street Department from JLB Contracting, Lane Construction, and Reynolds Asphalt and Construction to be purchased on an as needed basis. Public Works Director recommends approval. 13. Consider a resolution authorizing the purchase of two HD10 and HD13 Hamm asphalt rollers from Kirby-Smith Machinery through an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council(H-GAC). Public Works Director recommends approval. 14. Consider a resolution authorizing the purchase of two street sweepers from TYMCO, Inc. through an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Public Works Director recommends approval. 15. Consider a resolution authorizing the purchase a Caterpillar 299D compact track loader and a Caterpillar 930K wheel loader from Holt Cat through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 16. Consider the purchase of commercial weighing scales for use in the Police Department's Commercial Vehicle Enforcement Unit from Loadometer Corporation. Police Chief recommends approval. 17. Consider a resolution authorizing the purchase of an annual supply and maintenance agreement for portable gas detection devices from Safeware, Inc. through an established Cooperative Purchasing Agreement with U.S. Communities. Fire Chief recommends approval. 18. Consider the minutes of the November 19, 2012 City Council meeting as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 30th day of November, 2012 at 5:00 p.m. c h /to) Tara Brooks Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of December, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rum below City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Chris Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, CAROLYN ERNST Ms. Carolyn Ernst, 223 Wood Street #101, expressed her appreciation to the City for its relationship with the Historical Society and to donors for their contributions totaling $138,316.00 for the interior renovation of the Arpco Building. The Historical Society is continuing its fund raising efforts and requested the City Council support the contract being considered for the exterior renovation of the building to resemble the historic Grapevine Ice Company. ITEM 1. PRESENTATION, VERIZON FOUNDATION KEEP GRAPEVINE BEAUTIFUL GRANT Ms. Barbara Walker, Director of External Affairs with Verizon Foundation, described Verizon's working relationship with the Keep Grapevine Beautiful program by providing GPS units and the mapping of the City's Living Legacy trees. Ms.Walker presented Mayor 12/04/12 Tate with a check for $15,000.00 to fund the mobile unit used during Keep Grapevine Beautiful special events. ITEM 2. PROCLAMATION PRESENTATION, MR. ROCKY GRIBBLE Mayor Tate presented Mr. Rocky Gribble, Producer of the Grapevine Opry, with a proclamation recognizing his 25th Anniversary of producing the Grapevine Opry. Mayor Tate applauded Mr. Gribble's hard work and dedication to the community through his contributions to the music of countless singers and song writers. ITEM 3. PRESENTATION, NEXT GENERATION LEADERSHIP CLASS OF 2012 Administrative Services Director John McGrane stated the Next Generation Leadership (NGL) Program allowed the City to embark on a program that invests in one of the City's greatest assets—its employees. The NGL Program develops and nurtures individuals to help the City maintain its well know reputation as one of the greatest places to live and work. Next Generation Leadership and Grapevine University remind us to not only remember the past and study the present, but to embrace the future. Mayor Tate presented the following City employees with graduation plaques for completing the Next Generation Leadership Program, recognizing their dedication and contribution to the betterment of the City of Grapevine: Barry Bowling Police Department/Administration Patricia Burkholder Administrative Services/Utility Billing Kent Conkle Public Works/Utilities David Coulter Library Tim Gill Police Department/CID Melanie Hill Administrative Services/Risk Management Kirk Howard Public Works/Streets Gary Livingston Administrative Services/Administration Alysia Perales Information Technology Randy Sell Parks & Recreation/Recreation Jamey Shipler Fire Department/Operations Tony Steele Parks & Recreation/Maintenance Dewey Stoffels Public Works/Environmental Service Albert Triplett, Jr. Development Services/Planning Human Resources Director Carolyn VanDuzee gave a brief overview of Grapevine University and Next Generation Leadership Programs. Note: Mayor Tate recognized the Historic Society members in attendance,thanking them for their 40 years of historic preservation and their fund raising efforts for the Arpco Building's interior renovations. He requested they make a presentation at a future Council meeting. 2 12/04/12 ITEM 4. RESOLUTION, SUPPORT TEXAS RECREATION AND PARKS ACCOUNT AND TEXAS STATE PARK SYSTEM Parks& Recreation Director Evans recommended approval of a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System. The Texas Recreation and Parks Account is a grant program for parkland acquisition and development and for the development of recreational facilities. The resolution requests members of the 83rd Legislature to seek passage of legislation maximizing the use of revenue from the sporting goods sales tax to increase funding for parks and recreation programs for both Local and State parks and that all TRPA funded projects be subject to the established TPWD competitive scoring system. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Coy, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None RESOLUTION NO. 2012-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF THE 83RD LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT LEGISLATION THAT INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT AND LARGE COUNTY AND MUNICIPALITY RECREATION AND PARKS ACCOUNT LOCAL PARK GRANT PROGRAMS AND THE TEXAS STATE PARK SYSTEM AND PROVIDING AN EFFECTIVE DATE ITEM 5. ORDINANCE, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012 Administrative Services Director John McGrane recommended approval of an ordinance for the purpose of issuing City of Grapevine, Texas General Obligation Refunding Bonds, Series 2012, in the aggregate principal amount of $8,060,000.00; awarding the sale thereof; levying a tax in payment thereof; authorizing the execution and delivery of a paying agent/registrar agreement, an escrow agreement, and a bond counsel engagement letter; approving the official statement; and enacting provisions incident and relating to the subject and purposes of this ordinance. Mr. McGrane noted that bids were taken competitively and that 10 responses had been received with the lowest bid offering 1.225690%. With the low interest rate the issuance of the refunding bonds will result in a net present value debt service savings of$884,685.51. He recommended the City accept the bid of Stifel, Nicolaus & Co., Inc. at 1.225690% for the sale of the bonds. 3 12/04/12 Council Member Freed, seconded by Council Member Coy, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-65 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $8,060,000 CITY OF GRAPEVINE, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012; AWARDING THE SALE THEREOF; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT, AN ESCROW AGREEMENT, AND A BOND COUNSEL ENGAGEMENT LETTER; APPROVING THE OFFICIAL STATEMENT; AND ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT AND PURPOSES OF THIS ORDINANCE ITEM 6. ORDINANCE, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 2012 Administrative Services Director John McGrane recommended approval of an ordinance for the purpose of issuing City of Grapevine, Texas Public Property Finance Contractual Obligations, Series 2012, in the aggregate principal amount not to exceed $1,225,000.00 for the purchase of a fire truck; awarding the sale of the contractual obligations; levying a tax in payment thereof; authorizing the execution and delivery of a paying agent/registrar agreement; approving the official statement; and enacting provisions incident and relating to the subject and purposes of this ordinance. Mr. McGrane stated bids had been taken competitively with five bids having been submitted with the lowest bid offering 1.908409%. He recommended the City accept the bid of Bosc, Inc. at 1.908409% for the sale of the bonds. Council Member Stewart, seconded by Council Member Spencer, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-66 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $1,225,000 CITY OF GRAPEVINE, TEXAS, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 2012; AWARDING THE SALE OF THE CONTRACTUAL OBLIGATIONS; LEVYING A TAX IN 4 12/04/12 PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT; APPROVING THE OFFICIAL STATEMENT; AND ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT AND PURPOSES OF THIS ORDINANCE ITEM 7. AWARD EXTERIOR RENOVATION CONTRACT, ARPCO BUILDING Historic Preservation Officer David Klempin recommended approval to award a contract to MP Custom Fab in the amount of$65,975.00 for exterior renovation of the Arpco Building to resemble the historic Grapevine Ice Company Building. After renovations the building will serve as the museum for the Grapevine Historical Society and Staff projected a mid summer 2013 opening. Council Member Spencer, seconded by Council Member Lease,offered a motion to award the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Staff removed Item 8 relative to the Trail Link Engineering Design Services Contract. ITEM 8. AWARD ENGINEERING DESIGN SERVICES CONTRACT,TRAIL LINKING DESIGN This item was removed from the Consent Agenda and considered after Item 18. Parks& Recreation Director Doug Evans recommended awarding an engineering design services contract to Half Associates in an amount not to exceed $75,200.00 for the design of the trail linking the Western Oaks and Belfort Subdivisions with the Big Bear Creek Trail. Mr. Evans stated that residents in the Western Oaks and Belfort subdivisions have requested a safe access to the Big Bear Creek Hike and Bike Trail. Since the hike and bike trail is located on the north side of the creek and the subdivisions on the south side, it was recommended for safety concerns to use a part of the edge of the service road along William D. Tate Avenue to link up with the trail on the north side of the creek. Council Member Coy, seconded by Council Member Freed, offered a motion to approve the contract. The motion prevailed by the following vote: 5 12/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Resolution, Authorize Dove Park Picnic Shelter Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a picnic shelter for Dove Park from The PlayWell Group, Inc. in the amount of $51,467.83 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PICNIC SHELTER FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Adopt-An-Area Agreements, Hanover Drive and Hughes Road Parks & Recreation Director recommended approval of Adopt-An-Area agreements with Texas Toyota for Hanover Drive from Main Street to Minters Chapel Road and with the Eldridge Family for Hughes Road from Hall-Johnson Road to State Highway 121. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Portable Toilet Rental Services Annual Contract Parks & Recreation Director recommended approval to renew an annual contract for the purchase of portable toilet rental services from MMG Building and Construction Services, LLC in the estimated budgeted amount of$30,000.00 through an Interlocal Agreement with the City of Fort Worth, Texas. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 6 12/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Renew Aggregate Asphalt Road Surfacing Materials Annual Contract Public Works Director recommended approval to renew the aggregate asphalt road surfacing materials annual contract with JLB Contracting, Lane Construction, and Reynolds Asphalt and Construction to be purchased on an as-needed basis for the Street Department in the amount of $500,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Resolution, Authorize Purchase of Hamm Asphalt Rollers Public Works Director recommended approval of a resolution authorizing the purchase of two HD10 and HD13 Hamm asphalt rollers from Kirby-Smith Machinery in an amount not to exceed $87,485.00 through an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ASPHALT ROLLERS THROUGH AN ESTABLISHED INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution, Authorize Purchase of Street Sweepers Public Works Director recommended approval of a resolution authorizing the purchase of two street sweepers from TYMCO, Inc. in the amount not to exceed $371,590.00 through an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 7 12/04/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE STREET SWEEPERS THROUGH AN ESTABLISHED INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Purchase of Compact Track Loader and Wheel Loader Public Works Director recommended approval of a resolution authorizing the purchase a Caterpillar 299D compact track loader and a Caterpillar 930K wheel loader from Holt Cat in the amount not to exceed $228,993.00 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ONE 299D TRACK LOADER AND ONE 930K WHEEL LOADER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Authorize Purchase of Commercial Weighing Scales Police Chief recommended approving the purchase of commercial weighing scales for use in the Police Department's Commercial Vehicle Enforcement Unit from Loadometer Corporation in the amount not to exceed $19,580.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 8 12/04/12 Item 17. Resolution, Authorize Annual Contract for Portable Gas Detection Devices • Fire Chief recommended approval of a resolution authorizing the purchase of an annual supply and maintenance agreement for portable gas detection devices from Safeware, Inc. in the amount not to exceed $16,350.00 through an established Cooperative Purchasing Agreement with U.S. Communities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN ANNUAL SUPPLY AND MAINTENANCE PROGRAM FOR PORTABLE GAS DETECTION DEVICES THROUGH AN ESTABLISHED COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18. Consideration of Minutes City Secretary recommended approval of the minutes of the November 19, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of December, 2012. 9 12/04/12 APPROVED: William t16- 2- Tate Mayor ATTEST: _//1 / 411:1Il.lA Jo.V. Brown City ecretary 10