HomeMy WebLinkAbout2021-09-07 Regular MeetingCITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, SEPTEMBER 7, 2021
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner - City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting - City Council Chambers
7:00 p.m. Executive Session - City Council Conference Room
7:15 p.m. 4B Board of Directors Meeting – City Council Chambers
Following 4B CCPD Board of Directors Meeting – City Council Chambers
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Mayor Pro Tem Darlene Freed
CITIZEN COMMENTS
3. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
City Council September 7, 2021 Page 2
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. In accordance with the Texas Open
Meetings Act, the City Council is restricted in discussing or taking action during
Citizen Comments.
PRESENTATIONS
4. GrapeFest Co-Chairs, Steve and Maggie Haley, to present information regarding
the 35th Annual GrapeFest – A Texas Wine Experience presented by Bank of the
West that will take place September 16-19.
5. Public Works Director to present the 2021-2022 Street Maintenance Plan.
6. City Manager to report on August 30 fireworks permit.
PUBLIC HEARINGS AND RELATED ITEMS
7. City Council to conduct a public hearing relative to the Fiscal Year 2021-2022
annual operating budget and take any necessary action.
8. Consider Ordinance No. 2021-044 adopting the Fiscal Year 2021-2022 City of
Grapevine Annual Operating Budget and take any necessary action.
9. City Council to conduct a public hearing relative to adoption of an ad valorem tax
rate of 0.271811 per $100 valuation for tax year 2021 and fiscal year 2022.
10. Consider Ordinance No. 2021-045 adopting an ad valorem tax rate of 0.271811
per $100 valuation for tax year 2021 and fiscal year 2022 and take any necessary
action.
NEW BUSINESS
11. Consider the 2021 Miscellaneous Infrastructure Improvements Project contract
with Excel Aircraft LLC dba Excel Mulching, Ordinance No. 2021-046
appropriating the funds, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
12. Consider Resolution No. 2021-012 approving a settlement agreement for the
Atmos Rate Review Mechanism Tariff. City Manager recommends approval.
City Council September 7, 2021 Page 3
13. Council to approve Land Acknowledgment for the Peace Circle public art piece at
the corner of East Dallas Road and South Main Street. Convention and Visitors
Bureau Director recommends approval.
14. Consider Resolution No. 2021-013 authorizing the City Investment Policy
pursuant to the provisions of the Public Funds Investment Act, Chapter 2256,
Texas Government Code. Chief Financial Officer recommends approval.
15. Consider declaring of property as surplus property and authorizing their sale
through public auction. Chief Financial Officer recommends approval.
16. Consider the renewal of a service contract for datacenter system and network
administration from LEAF TCS. Chief Technology Officer recommends approval.
17. Consider the renewal of an annual sole source contract for managed data storage
services with One Safe Place Media Corporation. Chief Technology Officer
recommends approval.
18. Consider the renewal of the Integrated Library System, Koha, annual support and
hosting for the library integrated operating system from Bywater Solutions. Library
Director recommends approval.
19. Consider the purchase of a FARO 3D laser scanner and accessories from Faro
Technologies, Inc. Police Chief recommends approval.
20. Consider a contract for police public safety radio system with the Department of
Information Resources. Police Chief recommends approval.
21. Consider Ordinance No. 2021-047 amending Chapter 25, Utilities and Services,
Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules to
reflect adjustments to the commercial and residential solid waste and recycling
collection rates. Public Works Director recommends approval.
22. Consider Resolution No. 2021-014 authorizing the Ground and Tower Lease
Agreement with Dish for the purpose of installing, operating, and maintaining a
communications facility on the Dove elevated water tower at 1702 Sagebrush Trail.
Public Works Director recommends approval.
23. Consider the on-call traffic engineering services contract with Kimley-Horn and
Associates and Ordinance No. 2021-048 appropriating funds. Public Works
Director recommends approval.
24. Consider the award of an informal request for quote for air diffusers from USA
Bluebook. Public Works Director recommends approval.
City Council September 7, 2021 Page 4
25. Consider the renewal of annual contracts for water and wastewater chemicals with
Brenntag Southwest, Chameleon Industries, DPC Industries and Polydyne. Public
Works Director recommends approval.
26. Consider the purchase and installation of road surface treatment for the
Meadowmere area from Andale Construction and Ordinance No. 2021-049
appropriating funds. Public Works Director recommends approval.
27. Consider the award of an informal request for quote for four 10-inch valve actuators
from Harold Beck & Sons. Public Works Director recommends approval.
28. Consider the renewal of annual contracts for aggregate materials with Big Sandy
Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials.
Public Works Director recommends approval.
29. Consider changing the time of the October 5, 2021 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out
functions. City Secretary recommends approval.
30. Consider the minutes of the August 17, 2021 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on September 3,
2021 by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least
24 hours in advance of the meeting. Reasonable accommodations will be made to assist your
needs.
This meeting can be adjourned and reconvened, if necessary, the following regular business day.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of September, 2021 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Leon Leal Council Member
constituting a quorum, with Council Member Paul Slechta being absent, and with the
following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:00 p.m.
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres),
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:05 p.m. The closed session ended at 7:11 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated there was no action necessary.
Item 2. Invocation and Pledge of Allegiance
Mayor Pro Tem Darlene Freed delivered the invocation and led the Pledge of Allegiance.
Item 3. Citizen Comments
There were no requests to speak during Citizen Comments.
PRESENTATIONS
Item 4. GrapeFest Co-Chairs, Steve and Maggie Haley, to present information regarding
the 35th Annual GrapeFest – A Texas Wine Experience presented by Bank of the West
that will take place September 16-19.
Steve Haley presented the plans for the 35th Annual GrapeFest including the featured
wines from South Australia’s Barossa Valley and California’s Napa Valley, the People’s
Choice Wine Tasting Classic, the entertainment stages, kid’s areas and carnival rides,
along with foods and artisans. He also highlighted the dedication of the Peace Circle, the
Italian Car Show and the Tennis and Pickle Ball Tournament.
Item 5. Public Works Director to present the 2021-2022 Street Maintenance Plan.
Public Works Director Bryan Beck presented this item. The 2021-2022 Street
Maintenance Plan includes three components including a street maintenance program, a
traffic signal project and a striping program.
Council discussed this item. Director Beck answered questions from the Council.
Item 6. City Manager to report on August 30 fireworks permit.
City Manager Rumbelow apologized to City Council and the neighborhood around Church
Street and Franklin Street who were not notified of a fireworks show that took place on
August 30.
PUBLIC HEARINGS AND RELATED ITEMS
Item 7. City Council to conduct a public hearing relative to the Fiscal Year 2021-2022
annual operating budget and take any necessary action.
City Council September 7, 2021 Page 2
Mayor Tate opened the public hearing.
Chief Financial Officer Greg Jordan presented this item in conjunction with item 8 and
reported the budget is a 2% increase over the Fiscal Year 2020-2021 budget.
No one spoke during the public hearing.
Motion was made to close the public hearing.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 8. Consider Ordinance No. 2021-044 adopting the Fiscal Year 2021-2022 City of
Grapevine Annual Operating Budget and take any necessary action.
Chief Financial Officer Jordan presented this during the presentation of item 7.
Motion was made to approve Ordinance No. 2021-044 adopting the Fiscal Year 2021-
2022 City of Grapevine Annual Operating Budget.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2021- 044
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE
CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2021 AND ENDING
SEPTEMBER 30, 2022; PROVIDING FOR INTRA- AND
INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING
FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN
EMERGENCY; AND PROVIDING AN EFFECTIVE DATE
Item 9. City Council to conduct a public hearing relative to adoption of an ad valorem tax
rate of 0.271811 per $100 valuation for tax year 2021 and fiscal year 2022.
Mayor Tate opened the public hearing.
Chief Financial Officer Jordan presented this item along with item 10 and reported the
Fiscal Year 2022 tax rate is 3.8% less than the Fiscal Year 2021 tax rate.
City Council September 7, 2021 Page 3
Motion was made to close the public hearing.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 10. Consider Ordinance No. 2021-045 adopting an ad valorem tax rate of 0.271811
per $100 valuation for tax year 2021 and fiscal year 2022 and take any necessary action.
Chief Financial Officer Jordan presented this item in conjunction with item 9 and
answered questions from Council and explained the required language in the tax rate
motion.
Motion was made that the property tax rate be increased by the adoption of a tax rate of
$0.271811, which is effectively a 0.43 percent increase in the tax rate.
Motion: Freed
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2021-045
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE
FOR TAX YEAR 2021 LEVYING TAXES TO BE ASSESSED
ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF
THE CITY OF GRAPEVINE, TEXAS; PROVIDING
PENALTIES AND INTEREST FOR THE DELINQUENT
TAXES; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
NEW BUSINESS
Item 11. Consider the 2021 Miscellaneous Infrastructure Improvements Project contract
with Excel Aircraft LLC dba Excel Mulching, Ordinance No. 2021-046 appropriating the
funds, and take any necessary action.
Public Works Director Beck presented this item to Council. The project includes
Cottonwood Branch water line improvements, Los Robles water and sewer
improvements, College Street water and sewer improvements near Church Street,
College Street Pebblebrook Drive to State Highway 114 water line, Hood Lane water line
improvements, Dogwood and Wall Street drainage improvements, Euless-Grapevine
drainage inlet improvements, Hood Lane drainage improvements, and Water Oak
drainage inlet improvements. The total project cost is $3,655,000.
City Council September 7, 2021 Page 4
Director Beck answered questions from Council.
Motion was made to approve the contract for the 2021 Miscellaneous Infrastructure
Improvements Project and Ordinance No. 2021-046 appropriating the funds.
Motion: Rogers
Second: Leal
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2021-046
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $2,913,577.95 IN THE UTILITY
ENTERPRISE CAPITAL FUND AND $741,422.05 IN THE
STORM DRAINAGE UTILITY FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 12. Consider Resolution No. 2021-012 approving a settlement agreement for the
Atmos Rate Review Mechanism Tariff.
City Manager Rumbelow recommended approval of the resolution approving a settlement
agreement for the Atmos Rate Review Mechanism Tariff that will be effective December
1, 2021 and will impact the average residential rates with an increase of $1.28 on a
monthly basis and the average commercial usage increase of $4.03 per month.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
City Council September 7, 2021 Page 5
RESOLUTION NO. 2021-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING A NEGOTIATED
SETTLEMENT BETWEEN THE ATMOS CITIES STEERING
COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX
DIVISION REGARDING THE COMPANY’S 2021 RATE REVIEW
MECHANISM FILING; DECLARING EXISTING RATES TO BE
UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE
ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED
SETTLEMENT; FINDING THE RATES TO BE SET BY THE
ATTACHED SETTLEMENT TARIFFS TO BE JUST AND
REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN
ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR
PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN
ATTACHED EXHIBIT REGARDING AMORTIZATION OF
REGULATORY LIABILITY; REQUIRING THE COMPANY TO
REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES;
DETERMINING THAT THIS RESOLUTION WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS
OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE;
DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY
OF THIS RESOLUTION TO THE COMPANY AND THE ACSC’S
LEGAL COUNSEL
Item 13. Council to approve Land Acknowledgment for the Peace Circle public art piece
at the corner of East Dallas Road and South Main Street.
Convention and Visitors Bureau Director P.W. McCallum recommended approval of the
Lank Acknowledgement that states:
“The City of Grapevine respectfully acknowledges all Indigenous
People who have lived on this land since time immemorial. We
acknowledge and give respect to the leaders of the 10 American
Indian Nations who gathered on the Grape Vine Prairie in 1843 in
the spirit of peace, and we reaffirm our friendship and relationship
with their Nations. With this Peace Circle we acknowledge that this
was their homeland, and we share this acknowledgement with the
world.”
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
City Council September 7, 2021 Page 6
Item 14. Consider Resolution No. 2021-013 authorizing the City Investment Policy
pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas
Government Code.
Chief Financial Officer Greg Jordan recommended approval of the City Investment Policy.
No changes were made to the policy.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
RESOLUTION NO. 2021-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE CITY’S
INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE
DATE
Item 15. Consider declaring of property as surplus property and authorizing their sale
through public auction.
Chief Financial Officer Jordan recommended declaring 51 items as surplus property and
approving their sale at auction.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 16. Consider the renewal of a service contract for datacenter system and network
administration from LEAF TCS.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of a
service contract with LEAF TCS for an amount not to exceed $130,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
City Council September 7, 2021 Page 7
Item 17. Consider the renewal of an annual sole source contract for managed data
storage services with One Safe Place Media Corporation.
Chief Technology Officer Allberg recommended approval of renewal of the annual sole
source contract for managed data services for an amount not to exceed $22,056.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 18. Consider the renewal of the Integrated Library System, Koha, annual support
and hosting for the library integrated operating system from Bywater Solutions.
Library Director Ruth Chiego recommended approval of the renewal of support and
hosting of the Koha Integrated Library System for an amount not to exceed $18,360.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 19. Consider the purchase of a FARO 3D laser scanner and accessories from Faro
Technologies, Inc.
Police Chief Mike Hamlin recommended approval of the purchase of a laser scanner and
the related accessories to be utilized for forensic mapping of crime scenes, major vehicle
crashes and critical police incidents for an amount not to exceed $64,174.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 20. Consider a contract for police public safety radio system with the Department of
Information Resources.
Police Chief Hamlin recommended approval of the contract for a police public safety radio
system for a total amount not to exceed $19,289.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
City Council September 7, 2021 Page 8
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 21. Consider Ordinance No. 2021-047 amending Chapter 25, Utilities and Services,
Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect
adjustments to the commercial and residential solid waste and recycling collection rates.
Public Works Director Beck recommended approval of the adjustments to the commercial
and residential solid waste and recycling collection rates. The residential rate will
decrease from $15.83 to $15.79 and the commercial waste rate will increase by 3.74%
and the commercial recycle rate will decrease by 11.71%.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2021-047
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 25 UTILITIES AND
SERVICES, ARTICLE III SOLID WASTE DISPOSAL,
SECTION 25-97 SERVICE RATES--SCHEDULES;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 22. Consider Resolution No. 2021-014 authorizing the Ground and Tower Lease
Agreement with Dish for the purpose of installing, operating, and maintaining a
communications facility on the Dove elevated water tower at 1702 Sagebrush Trail.
Public Works Director Beck recommended approval of the resolution authorizing a 10-
year Ground and Tower Lease Agreement for an annual amount of $66,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
City Council September 7, 2021 Page 9
RESOLUTION NO. 2021-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A TOWER/GROUND
LEASE AGREEMENTS WITH DISH WIRELESS, LLC, FOR
THE INSTALLATION OF COMMUNICATIONS EQUIPMENT
INCLUDING ANTENNAS, CABLES AND OTHER
COMMUNICATION INSTRUMENTS ON THE DOVE
ELEVATED WATER TOWER AND PROVIDING AN
EFFECTIVE DATE
Item 23. Consider the on-call traffic engineering services contract with Kimley-Horn and
Associates and Ordinance No. 2021-048 appropriating funds.
Public Works Director Beck recommended approval of the on-call traffic engineering
services for an amount not to exceed $100,000 and an ordinance appropriating the funds.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2021-048
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $100,000.00 IN THE CAPITAL
PROJECT STREETS FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 24. Consider the award of an informal request for quote for air diffusers from USA
Bluebook.
Public Works Director Beck recommended approval of the purchase of air diffusers at the
Wastewater Treatment Plant for an amount not to exceed $19,602.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 25. Consider the renewal of annual contracts for water and wastewater chemicals
with Brenntag Southwest, Chameleon Industries, DPC Industries and Polydyne.
City Council September 7, 2021 Page 10
Public Works Director Beck recommended approval of the renewal of the annual
contracts for water and wastewater chemicals for an estimated amount of $195,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 26. Consider the purchase and installation of road surface treatment for the
Meadowmere area from Andale Construction and Ordinance No. 2021-049 appropriating
funds.
Public Works Director Beck recommended approval of the purchase and installation of
road surface treatment for Meadowmere Lane, Perch Lane and the soccer field parking
lot for a total amount not to exceed $94,221 and an ordinance appropriating the funds.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2021-049
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $94,221.00 IN THE CAPITAL
PROJECT STREETS FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 27. Consider the award of an informal request for quote for four 10-inch valve
actuators from Harold Beck & Sons.
Public Works Director Beck recommended approval of the award of an informal request
for quote to replace actuators at the Water Treatment Plant for an amount not to exceed
$21,306.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
City Council September 7, 2021 Page 11
Item 28. Consider the renewal of annual contracts for aggregate materials with Big Sandy
Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials.
Public Works Director Beck recommended approval of the renewal of the annual
contracts for the purchase of aggregate materials for an estimated amount of $150,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 29. Consider changing the time of the October 5, 2021 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions.
City Secretary Tara Brooks recommended approval to change the start time of the
October 5 City Council meeting to 5:30 p.m.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
Item 30. Consider the minutes of the August 17, 2021 Regular City Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:18 p.m.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal
Nays: None
Approved: 6-0
City Council September 7, 2021 Page 12
Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st
day of September, 2021.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
City Council September 7, 2021 Page 13