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HomeMy WebLinkAbout2011-01-18 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 18, 2011 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss scheduling City Council workshop with Parks Master Plan consultant. 2. Presentation by Mr. Matt Weatherly of Public Sector Personnel Consultants and discussion of possible staffing study. 3. Discuss possible amendments to Chapter 12 Health and Sanitation relative to parking lots and driveway maintenance and Chapter 24 Manufactured Homes relative to fencing, private driveways and street maintenance. 4. Monthly financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 14th day of January, 2011 at 5:00 p.m. CJeA - Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 18th day of January, 2011 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:05 p.m. ITEM 1. DISCUSS SETTING CITY COUNCIL WORKSHOP, PARKS MASTER PLAN CONSULTANT City Manager Bruno Rumbelow recommended setting a City Council workshop on Thursday, January 27, 2011 at 12 noon to meet with the Parks & Recreation Master Plan consultant. It was the consensus of the Council to schedule the workshop on January 27, 2011. City Manager Rumbelow recommended scheduling the first quarterly City Council meeting on Monday, February 28, 2011 at 5:30 p.m. to review the Parks& Recreation Master Plan draft. It was the consensus of the Council to schedule the quarterly workshop on February 28, 2011. There was no formal action taken by the City Council. 01/18/11 ITEM 2. DISCUSS STAFFING STUDY City Manager Rumbelow stated that during the 2011 budget process,there was significant Council dialogue on staffing levels and the possible need for a staffing analysis study. Funding ($50,000) was allocated for the study in the 2011 budget. Over the past few months Personnel Director Carolyn VanDuzee has identified a highly qualified firm for the unique study; Public Sector Personnel Consultants. President of Public Sector Personnel Consultants, Matt Weatherly, presented a proposed staffing analysis study for the City. Following discussion, it was the consensus of the City Council to pursue the staffing study. A contract will be presented at the next City Council meeting. There was no formal action taken by the City Council. ITEM 3. DISCUSS POSSIBLE AMENDMENTS TO CHAPTER 12 HEALTH AND SANITATION AND CHAPTER 24 MANUFACTURED HOMES Development Services Director Scott Williams reviewed proposed amendments to the Grapevine Code of Ordinances relative to parking lot maintenance throughout the City and fences located on individual lots within manufactured home parks. The revisions to Chapter 12, Health and Sanitation and Chapter 24, Manufactured Homes and Manufactured Home Parks requires repair of potholes or other paving deterioration exceeding one and one-half(1-1/2) inches in depth and twelve (12) inches in length, width or diameter. Chapter 24, Manufactured Homes and Manufactured Home Parks proposed amendments prohibits fences on individual lots. A provision is included which allows existing fences to remain, but requires removal within seven (7) days of change of tenant. Following discussion, it was the consensus of the Council to have the proposed ordinance for consideration at the next Council meeting. ITEM 4. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update through November, 2010, noting that the overall revenues are continuing to increase and the expenditures are on track as budgeted. He noted that sales taxes continue to be trending upward. The City's unemployment rate is at approximately 6.3% which remains below the state and national averages. There was no action taken by the City Council. ADJOURNMENT 2 01/18/11 Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 8th day of February, 2011. APPROVED: 456437 William D. Tate Mayor ATTEST: Get[.• Lin Huff fitt City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 18, 2011 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 14th day of January, 2011 at 5:00 p.m. I - Wee Linda Huff /w City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 18th day of January, 2011 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 01/18/11 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 8th day of February, 2011. APPROVED: 40:6537 William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 18, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Jim Fechter JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to continue a public hearing relative to Conditional Use Application CU10-30 filed by Bottlecap Alley/Icehouse Grill requesting a conditional use permit to amend the site plan approved by Ordinance No. 2010-28 to allow outside dining. The subject property is located at 1469 West State Highway 114 #614 and is zoned "CC" Community Commercial District Regulations. (The public hearing was tabled at the December 21, 2010 meeting.) 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU10-25A filed by Legoland/Sea Life requesting a conditional use permit to amend the site plans approved by Ordinance No.2010-70 to modify site signage on property located at 3000 Grapevine Mills Parkway. The subject property is zoned "CC" Community Commercial District Regulations. 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU10-32 filed by Applebee's requesting a conditional use permit to amend the site plan approved by Ordinance No. 2009-51 to revise the floor plan and exterior elevations. The subject property is located at 2215 East Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. 4. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU10-34 filed by Grapevine Towne Center requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-96 for a multi-tenant monument sign for the shopping center. The subject property is located at 1449 West State Highway 114 and is zoned "CC"Community Commercial District Regulations. 5. City Council and Planning &Zoning Commission to conduct a public hearing relative to Historical Landmark Subdistrict Application HL10-13 filed by Vanessa and Jorge Peidra requesting a Historical Landmark Subdistrict Overlay for the Foust Warehouse located at 334 South Barton Street. The subject property is zoned "CBD" Central Business District. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of January, 2011 at 5:00 p.m. l . Linda Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 18, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PRESENTATION 6. Manager of Volunteer Services Mary Jo Tellin to present Mayor Tate with "The People's Garden Award" from the U.S. Department of Agriculture and the "President's Circle Recognition Award" from Keep America Beautiful. NEW BUSINESS 7. Consider authorizing a Volunteer Trail Steward Program, consider approval of a Volunteer Trail Steward Manager and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution awarding a sole source annual contract for Managed Data Storage Services to One Safe Place Media Corporation. Assistant City Manager recommends approval. 9. Consider a resolution setting the population at 50,514 as of December 31, 2010. Assistant City Manager recommends approval. 10. Consider the minutes of the January 4, 2011 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 11. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU10-30 (Bottlecap Alley/Icehouse Grill) and a subsequent ordinance, if applicable. 12. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU10-25A (Legoland/Sea Life) and a subsequent ordinance, if applicable. 13. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU10-32 (Applebee's)and a subsequent ordinance, if applicable. 14. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU10-34(Grapevine Towne Center)and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to Historical Landmark Subdistrict Application HL10-13 (Foust Warehouse) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lot 1, Block 1, Bennett Place and take any necessary action. 17. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lot 1, Block 1, W. B. Trigg Grocery Addition and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 14th day of January, 2011 at 5:00 p.m. Lin a Huff Ii City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JANUARY 18, 2011 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the January 18, 2011 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 14th day of January, 2011 at 5:00 p.m. Lind Huff 1761S City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 18, 2011 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU10-30 (Bottlecap Alley/Icehouse Grill)and make a recommendation to the City Council. 2. Consider Conditional Use Application CU10-25A (Legoland/Sea Life) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU10-32 (Applebee's) and make a recommendation to the City Council. 4. Consider Conditional Use Application CU10-34 (Grapevine Towne Center) and make a recommendation to the City Council. 5. Consider Historical Landmark Subdistrict HL10-13 (Foust Warehouse)and make a recommendation to the City Council. 6. Consider the final plat of Lot 1, Block 1, Bennett Place and make a recommendation to the City Council. 7. Consider the final plat of Lot 1, Block 1, W. B. Trigg Grocery Addition and make a recommendation to the City Council. CONSIDERATION OF MINUTES 8. Consider the minutes of the December 21, 2010 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of January, 2011 at 5:00 p m. Ag✓ ins. Huff / City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day of January, 2011 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with Commissioners Jim Fechter and Gary Martin absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:38 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Szot delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU10-30 BOTTLECAP ALLEY/ICEHOUSE GRILL 01/18/11 Mayor Tate declared open the public hearing continued from the December 21, 2010 meeting. Planner Albert Triplett advised that Conditional Use Application CU10-30 had been filed by Bottlecap Alley/Icehouse Grill requesting a conditional use permit to amend the site plan approved by Ordinance No. 2010-28 to allow outside dining. The subject property is located at 1469 West State Highway 114#614 and is zoned "CC"Community Commercial District Regulations. The applicant proposes to expand the dining area of the existing restaurant by adding a 494-square-foot, 34-seat uncovered outdoor patio adjacent to the north side of the building. The applicant addressed the concerns expressed at the December 21, 2010 Council meeting. A three-foot wooden railing along with four-foot bollards will provide separation and protection from the seating and vehicle use area. The subject site has adequate parking to accommodate the 57 parking spaces required for the 171 seats. No outdoor speakers are proposed. Mr. Larry Marshall requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. Mr. Greg Colchin, representing the Grapevine Tate Joint Venture, expressed support for the proposed application. City Secretary Huff reported the Council and Commission had been copied the one letter of support for the application. Commissioner Wilson, seconded by Commissioner Hotelling,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Tiggelaar, Szot & E. Martin Nays: None Absent: Fechter & G. Martin Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU10-25A LOGOLAND/SEA LIFE Mayor Tate declared the public hearing open. 2 01/18/11 Planner Triplett advised that Conditional Use Application CU10-25A had been filed by Legoland/Sea Life requesting a conditional use permit to amend the site plans approved by Ordinance No. 2010-70 to modify site signage on property located at 3000 Grapevine Mills Parkway. The subject property is zoned "CC"Community Commercial District Regulations. The applicant addressed the issues expressed at the December 21, 2010 meeting regarding the monument style sign proposed for the northeast corner of Grapevine Mills Boulevard South and State Highway 26. Mr. Triplett advised that decorative trellis and landscaping were added to the proposed signage that matches the theme of the other on- premise signage throughout the mall property. Mr. Mitch Bernstein requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Szot, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Tiggelaar, Szot & E. Martin Nays: None Absent: Fechter & G. Martin Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU10-32 APPLEBEE'S Mayor Tate declared the public hearing open. Planner Triplett reported that Conditional Use Application CU10-32 had been filed by Applebee's requesting a conditional use permit to amend the site plan approved by Ordinance No. 2009-51 to revise the floor plan and exterior elevations. The subject property is located at 2215 East Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. The applicant proposes to remove the outdoor dining room windows, revise the seating layout of the floor plans, and revise the exterior elevations by increasing the height of the entry tower from twenty-three feet to forty—five feet. Mr. Rick Civitarese requested favorable consideration of the application. 3 01/18/11 City Council and the Planning &Zoning Commission questioned the need for the forty-five foot tower. Mr. Gary Brown, Construction Manager for Apple Restaurants, responded that the tower height was necessary to be visible to the public from the highways. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Tiggelaar, Fechter & E. Martin Nays: None Absent: Fechter & G. Martin Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU10-34 GRAPEVINE TOWNE CENTER Mayor Tate declared the public hearing open. Planner Triplett reported that Conditional Use Application CU10-34 had been filed by Grapevine Towne Center requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-96 for a multi-tenant monument sign for the shopping center. The subject property is located at 1449 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. The applicant proposes to add an eight-foot, 88-square foot monument sign adjacent to the State Highway 114 West service road. The sign will be for tenants of the property. The planned commercial center is currently served by ten monument signs, five multi-tenant pylon signs and three pole signs along three street frontages. Mr. Greg Colchin requested favorable consideration of the application. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: 4 01/18/11 Ayes: Oliver, Fry, Wilson, Hotelling, Tiggelaar, Szot & E. Martin Nays: None Absent: Fechter & G. Martin Council Member Freed, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, HISTORICAL LANDMARK SUBDISTRICT APPLICATION HL10-13 VANESSA AND JORGE PEIDRA (FOUST WAREHOUSE) Mayor Tate declared the public hearing open. Planner Triplett advised that Historical Landmark Subdistrict Application HL10-13 had been filed by Vanessa and Jorge Peidra requesting a Historical Landmark Subdistrict Overlay for the Foust Warehouse located at 334 South Barton Street. The subject property is zoned "CBD" Central Business District. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of support. Commissioner Szot, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Tiggelaar, Szot & E. Martin Nays: None Absent: Fechter& G. Martin Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. 5 01/18/11 The City Council remained in session in the Council Chambers to consider published business. ITEM 5A. CITIZENS COMMENTS, MR. CHUCK BULTMANN Mr. Chuck Bultmann, 334 South Main Street, owner of Good Things for All Seasons, expressed his appreciation to the City Council and City Staff for everything the City did for this past Christmas season and all of their efforts to bring visitors and customers to the downtown merchants. He questioned the future use of the Wallis Hotel (current Convention &Visitors Bureau offices), requested consideration for 24 hour surveillance of Jenkins and Barton Streets, and commented that the DFW Connector Project public relations team is performing an excellent job of informing customers and merchants regarding the roadway construction. ITEM 6. PRESENTATION, PARKS & RECREATION DEPARTMENT Manager of Volunteer Services Mary Jo Tellin presented Mayor Tate with "The People's Garden Award"from the U.S. Department of Agriculture for recognition of the Community Garden that benefitted the GRACE Pantry and GRACE cliental. Ms. Tellin also presented Mayor Tate with the "President's Circle Recognition Award"from Keep America Beautiful acknowledging the great work of the many volunteers in Grapevine that help keep our City clean. Mayor Tate expressed his appreciation to Mary Jo and her team of volunteers that are making the effort to improve our environment and to make Grapevine a clean and safe community. ITEM 7. AUTHORIZE VOLUNTEER TRAIL STEWARD PROGRAM This item was discussed after Item 10. Parks & Recreation Director Doug Evans recommended approval of a Volunteer Trail Steward Program to assist with minor maintenance on the trail system in Grapevine and to help educate citizens that use the trails on trail etiquette and safety. The Parks & Recreation Advisory Board approved the Volunteer Trail Steward Program at their November 18, 2010 meeting. The Board also approved Mr. Travis Smith as the Volunteer Trail Steward Manager. Motion by Council Member Wilbanks, seconded by Council Member Lease,to approve the Trail Steward Program as recommended and to appoint Mr. Travis Smith as the Volunteer Trail Steward Manager prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 6 01/18/11 CONSENT AGENDA These items were discussed after Item 6. The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Resolution, Award Sole Source Managed Data Storage Services Annual Contract Assistant City Manager recommended approval of a resolution awarding a sole source annual contract in the total amount of$48,600.00 for Managed Data Storage Services to One Safe Place Media Corporation. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO DECLARE ONE SAFE PLACE MEDIA CORPORATION A SOLE SOURCE PROVIDER FOR DATA BACKUP SERVICES AND ESTABLISH AN ANNUAL CONTRACT WITH FOUR OPTIONAL ONE YEAR RENEWALS FOR THE SERVICES AND PROVIDE AN EFFECTIVE DATE Item 9. Resolution, Setting 2010 Population Assistant City Manager recommended approval of a resolution setting the population at 50,514 as of December 31, 2010. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS, MAKING OFFICIAL THE FINDING AND 7 01/18/11 DETERMINATION AS TO THE POPULATION AND NUMBER OF INHABITANTS OF AND WITHIN THE CITY OF GRAPEVINE, TEXAS, AS OF DECEMBER 31, 2010 AND PROVIDING AN EFFECTIVE DATE Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the January 4, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 11. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU10-30 BOTTLECAP ALLEY/ICEHOUSE GRILL Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU10-30 filed by Bottlecap Alley/Icehouse Grill granting a conditional use permit to amend the site plan approved by Ordinance No. 2010-28 to allow outside dining. The property is located at 1469 West State Highway 114 #614 and is zoned "CC" Community Commercial District Regulations. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-01 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE,TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU10-30 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2010-28 FOR OUTSIDE DINING IN CONJUNCTION WITH AN EXISTING RESTAURANT IN A DISTRICT ZONED "CC"COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 8 01/18/11 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU10-25A LEGOLAND/SEA LIFE Chairman Oliver reported that the Planning &Zoning Commission voted 7-0 for approval of Conditional Use Application CU10-25A filed by Legoland/Sea Life granting a conditional use permit to amend the site plans approved by Ordinance No.2010-70 to modify site signage on property located at 3000 Grapevine Mills Parkway. The subject property is zoned "CC" Community Commercial District Regulations. Council Member Spencer, seconded by Council Member Freed,offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-02 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU10-25A TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2010-70 TO MODIFY THE SITE SIGNAGE IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A 9 01/18/11 CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU10-32 APPLEBEE'S Chairman Oliver reported that the Planning &Zoning Commission voted 6-1 for approval of Conditional Use Application CU10-32 filed by Applebee's granting a conditional use permit to amend the site plan approved by Ordinance No. 2009-51 to revise the floor plan and exterior elevations. The subject property is located at 2215 East Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-03 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU10-32 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2009-51 TO REVISE THE RESTAURANT FLOOR PLAN AND ELEVATIONS IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; 10 01/18/11 PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU10-34 GRAPEVINE TOWNE CENTER Chairman Oliver reported the Planning & Zoning Commission voted 6-1 for approval of Conditional Use Application CU10-34 filed by Grapevine Towne Center granting a conditional use permit to amend the site plan approved by Ordinance No. 99-96 for a multi- tenant monument sign for the shopping center. The subject property is located at 1449 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-04 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU10-34 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 99-96 FOR A MONUMENT SIGN IN A DISTRICT ZONED "CC"COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE 11 01/18/11 DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORICAL LANDMARK SUBDISTRICT APPLICATION HL10-13 VANESSA AND JORGE PEIDRA (FOUST WAREHOUSE) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historical Landmark Subdistrict Application HL10-13 filed by Vanessa and Jorge Peidra granting a Historical Landmark Subdistrict Overlay for the Foust Warehouse located at 334 South Barton Street and adoption of the Historical Design Guidelines. The subject property is zoned "CBD" Central Business District. Council Member Coy, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the Historical Landmark Subdistrict Overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL10-13 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX"D"OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 9R, BLOCK 2, CITY OF GRAPEVINE ADDITION, WILLIAM DOOLEY SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED"CBD"CENTRAL BUSINESS DISTRICT; PROVIDING FOR THE ADOPTION OF THE FOUST WAREHOUSE HISTORIC DISTRICT DESIGN GUIDELINES; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 12 01/18/11 ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1, BLOCK 1, BENNETT PLACE Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Bennett Place. The property is located at 1332 Dublin Street and is being platted to construct a home. The 0.296 acre property is zoned "R-7.5" Single Family District Regulations. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Bennett Place. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, W. B. TRIGG GROCERY ADDITION Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, W. B. Trigg Grocery Addition. The property is located at 623 East Dallas Road and is being platted to plat an existing building. The 0.24 acre property is zoned "LI" Light Industrial District. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, W. B. Trigg Grocery Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 8th day of February, 2011. 13 01/18/11 APPROVED: 451.Sig- William D. Tate Mayor ATTEST: Lind Huff City Secretary 14