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HomeMy WebLinkAboutItem 18 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of September, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Paul Slechta being absent, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres), pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. The City Council recessed to the City Council Conference Room and began the closed session at 7:05 p.m. The closed session ended at 7:11 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation and Pledae of Alleaiance Mayor Pro Tern Darlene Freed delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments There were no requests to speak during Citizen Comments. PRESENTATIONS Item 4. GrapeFest Co -Chairs, Steve and Maaaie Halev, to present information reaardinq the 35th Annual GrapeFest — A Texas Wine Experience presented by Bank of the West that will take place September 16-19. Steve Haley presented the plans for the 35th Annual GrapeFest including the featured wines from South Australia's Barossa Valley and California's Napa Valley, the People's Choice Wine Tasting Classic, the entertainment stages, kid's areas and carnival rides, along with foods and artisans. He also highlighted the dedication of the Peace Circle, the Italian Car Show and the Tennis and Pickle Ball Tournament. Item 5. Public Works Director to present the 2021-2022 Street Maintenance Plan. Public Works Director Bryan Beck presented this item. The 2021-2022 Street Maintenance Plan includes three components including a street maintenance program, a traffic signal project and a striping program. Council discussed this item. Director Beck answered questions from the Council. Item 6. City Manaaer to report on August 30 fireworks permit. City Manager Rumbelow apologized to City Council and the neighborhood around Church Street and Franklin Street who were not notified of a fireworks show that took place on August 30. PUBLIC HEARINGS AND RELATED ITEMS Item 7. City Council to conduct a public hearinq relative to the Fiscal Year 2021-2022 annual operatinq budget and take any necessary action. City Council September 7, 2021 Page 2 Mayor Tate opened the public hearing. Chief Financial Officer Greg Jordan presented this item in conjunction with item 8 and reported the budget is a 2% increase over the Fiscal Year 2020-2021 budget. No one spoke during the public hearing. Motion was made to close the public hearing. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 8. Consider Ordinance No. 2021-044 adopting the Fiscal Year 2021-2022 Citv of Grapevine Annual Operating Budget and take anv necessary action. Chief Financial Officer Jordan presented this during the presentation of item 7. Motion was made to approve Ordinance No. 2021-044 adopting the Fiscal Year 2021- 2022 City of Grapevine Annual Operating Budget. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021- 044 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 9. City Council to conduct a public hearing relative to adoption of an ad valorem tax rate of 0.271811 per $100 valuation for tax year 2021 and fiscal year 2022. Mayor Tate opened the public hearing. Chief Financial Officer Jordan presented this item along with item 10 and reported the Fiscal Year 2022 tax rate is 3.8% less than the Fiscal Year 2021 tax rate. City Council September 7, 2021 Page 3 Motion was made to close the public hearing. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 10. Consider Ordinance No. 2021-045 adopting an ad valorem tax rate of 0.271811 per $100 valuation for tax vear 2021 and fiscal vear 2022 and take anv necessary action. Chief Financial Officer Jordan presented this item in conjunction with item 9 and answered questions from Council and explained the required language in the tax rate motion. Motion was made that the property tax rate be increased by the adoption of a tax rate of $0.271811, which is effectively a 0.43 percent increase in the tax rate. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021-045 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2021 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NEW BUSINESS Item 11. Consider the 2021 Miscellaneous Infrastructure Improvements Proiect contract with Excel Aircraft LLC dba Excel Mulchinq, Ordinance No. 2021-046 appropriatinq the funds, and take anv necessary action. Public Works Director Beck presented this item to Council. The project includes Cottonwood Branch water line improvements, Los Robles water and sewer improvements, College Street water and sewer improvements near Church Street, College Street Pebblebrook Drive to State Highway 114 water line, Hood Lane water line improvements, Dogwood and Wall Street drainage improvements, Euless -Grapevine drainage inlet improvements, Hood Lane drainage improvements, and Water Oak drainage inlet improvements. The total project cost is $3,655,000. City Council September 7, 2021 Page 4 Director Beck answered questions from Council. Motion was made to approve the contract for the 2021 Miscellaneous Infrastructure Improvements Project and Ordinance No. 2021-046 appropriating the funds. Motion: Rogers Second: Leal Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021-046 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $2,913,577.95 IN THE UTILITY ENTERPRISE CAPITAL FUND AND $741,422.05 IN THE STORM DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2021-012 approvinq a settlement agreement for the Atmos Rate Review Mechanism Tariff. City Manager Rumbelow recommended approval of the resolution approving a settlement agreement for the Atmos Rate Review Mechanism Tariff that will be effective December 1, 2021 and will impact the average residential rates with an increase of $1.28 on a monthly basis and the average commercial usage increase of $4.03 per month. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 City Council September 7, 2021 Page 5 RESOLUTION NO. 2021-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2021 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL Item 13. Council to approve Land Acknowledqment for the Peace Circle public art piece at the corner of East Dallas Road and South Main Street. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the Lank Acknowledgement that states: "The City of Grapevine respectfully acknowledges all Indigenous People who have lived on this land since time immemorial. We acknowledge and give respect to the leaders of the 10 American Indian Nations who gathered on the Grape Vine Prairie in 1843 in the spirit of peace, and we reaffirm our friendship and relationship with their Nations. With this Peace Circle we acknowledge that this was their homeland, and we share this acknowledgement with the world." Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 City Council September 7, 2021 Page 6 Item 14. Consider Resolution No. 2021-013 authorizing the Citv Investment Policv pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. Chief Financial Officer Greg Jordan recommended approval of the City Investment Policy. No changes were made to the policy. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 RESOLUTION NO. 2021-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE CITY'S INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE DATE Item 15. Consider declarinq of property as surplus property and authorizinq their sale throuah public auction. Chief Financial Officer Jordan recommended declaring 51 items as surplus property and approving their sale at auction. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 16. Consider the renewal of a service contract for datacenter system and network administration from LEAF TCS. Chief Technology Officer Tessa Allberg recommended approval of the renewal of a service contract with LEAF TCS for an amount not to exceed $130,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 City Council September 7, 2021 Page 7 Item 17. Consider the renewal of an annual sole source contract for manacled data storage services with One Safe Place Media Corporation. Chief Technology Officer Allberg recommended approval of renewal of the annual sole source contract for managed data services for an amount not to exceed $22,056. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 18. Consider the renewal of the Integrated Library Svstem, Koha, annual support and hosting for the library integrated operating system from Bywater Solutions. Library Director Ruth Chiego recommended approval of the renewal of support and hosting of the Koha Integrated Library System for an amount not to exceed $18,360. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 19. Consider the purchase of a FARO 3D laser scanner and accessories from Faro Technoloclies, Inc. Police Chief Mike Hamlin recommended approval of the purchase of a laser scanner and the related accessories to be utilized for forensic mapping of crime scenes, major vehicle crashes and critical police incidents for an amount not to exceed $64,174. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 20. Consider a contract for police public safetv radio system with the Department of Information Resources. Police Chief Hamlin recommended approval of the contract for a police public safety radio system for a total amount not to exceed $19,289. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council September 7, 2021 Page 8 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 21. Consider Ordinance No. 2021-047 amending Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect adjustments to the commercial and residential solid waste and recvclinq collection rates. Public Works Director Beck recommended approval of the adjustments to the commercial and residential solid waste and recycling collection rates. The residential rate will decrease from $15.83 to $15.79 and the commercial waste rate will increase by 3.74% and the commercial recycle rate will decrease by 11.71 %. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021-047 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES --SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider Resolution No. 2021-014 authorizinq the Ground and Tower Lease Aqreement with Dish for the purpose of installing, weratinq, and maintaining a communications facility on the Dove elevated water tower at 1702 Saqebrush Trail. Public Works Director Beck recommended approval of the resolution authorizing a 10- year Ground and Tower Lease Agreement for an annual amount of $66,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 City Council September 7, 2021 Page 9 RESOLUTION NO. 2021-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A TOWER/GROUND LEASE AGREEMENTS WITH DISH WIRELESS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE DOVE ELEVATED WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 23. Consider the on -call traffic enqineerinq services contract with Kimlev-Horn and Associates and Ordinance No. 2021-048 armroviatinq funds. Public Works Director Beck recommended approval of the on -call traffic engineering services for an amount not to exceed $100,000 and an ordinance appropriating the funds. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021-048 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $100,000.00 IN THE CAPITAL PROJECT STREETS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider the award of an informal request for quote for air diffusers from USA Bluebook. Public Works Director Beck recommended approval of the purchase of air diffusers at the Wastewater Treatment Plant for an amount not to exceed $19,602. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 25. Consider the renewal of annual contracts for water and wastewater chemicals with Brenntaq Southwest, Chameleon Industries, DPC Industries and Polvdvne. City Council September 7, 2021 Page 10 Public Works Director Beck recommended approval of the renewal of the annual contracts for water and wastewater chemicals for an estimated amount of $195,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 26. Consider the purchase and installation of road surface treatment for the Meadowmere area from Andale Construction and Ordinance No. 2021-049 appropriating funds. Public Works Director Beck recommended approval of the purchase and installation of road surface treatment for Meadowmere Lane, Perch Lane and the soccer field parking lot for a total amount not to exceed $94,221 and an ordinance appropriating the funds. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2021-049 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $94,221.00 IN THE CAPITAL PROJECT STREETS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Consider the award of an informal request for quote for four 10-inch valve actuators from Harold Beck & Sons. Public Works Director Beck recommended approval of the award of an informal request for quote to replace actuators at the Water Treatment Plant for an amount not to exceed $21,306. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 City Council September 7, 2021 Page 11 Item 28. Consider the renewal of annual contracts for aggregate materials with Big Sandv Sand, DFW Materials, Libertv Sand and Gravel and Martin Marietta Materials. Public Works Director Beck recommended approval of the renewal of the annual contracts for the purchase of aggregate materials for an estimated amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 29. Consider changing the time of the October 5, 2021 Citv Council meeting to 5:30 o.m. to allow the Citv Council to attend neiqhborhood National Night Out functions. City Secretary Tara Brooks recommended approval to change the start time of the October 5 City Council meeting to 5:30 p.m. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 Item 30. Consider the minutes of the Auqust 17, 2021 Regular Citv Council meetinq. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:18 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Leal Nays: None Approved: 6-0 City Council September 7, 2021 Page 12 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of September, 2021. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council September 7, 2021 Page 13