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HomeMy WebLinkAbout2021-09-21 Joint MeetingCITY OF GRAPEVINE, TEXAS VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E x A s TUESDAY, SEPTEMBER 21, 2021 s, GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 7:00 p.m. Dinner — City Council Conference Room 7:30 p.m. Call to Order of City Council Meeting — City Council Chambers CALL TO ORDER: 7:30 p.m. — City Council Chambers Invocation and Pledge of Allegiance: Commissioner David Hallberg JOINT PUBLIC HEARINGS 2. Conditional Use Permit CU21-22 (Sewell Village Cadillac) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Gensler & Associates requesting a conditional use permit to amend the previously approved site plan of CU15-05 (Ordinance No. 2015-016) for an automotive dealership with sales and service of new and used vehicles and a pole sign, specifically to allow for the addition of a 398,240 sq. ft., five story parking structure with offices, shop, parts storage, inventory and employee parking. The property is located at 1005 East State Highway 114 and is currently zoned "PCD" Planned Commerce Development District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation declaring the week of September 17-23 "Constitution Week". 5. Mayor Tate to present a proclamation honoring the Grapevine Elks Lodge #2483 and the leadership of Karen McCrary. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider the renewal of a contract for employee health advocate services with Alight Solutions. Chief Financial Officer recommends approval. 7. Consider the award of an annual renewal contract for basic employee life/AD&D, long term disability, voluntary employee and dependent life/AD&D and voluntary short term disability with UNUM. Chief Financial Officer recommends approval. 8. Consider the renewal of the annual contracts for voluntary critical illness and accident insurance with Voya Financial. Chief Financial Officer recommends approval. 9. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer recommends approval. 10. Consider the award of an informal request for the installation of tee -line hitting turf with North Texas Luxury Lawns and Greens. Golf Director recommends approval. 11. Consider the purchase to replace plaster at the Pleasant Glade baby pool as a result of the winter storm damage with Sunbelt Pools. Parks and Recreation Director recommends approval. 12. Consider the renewal of an annual contract for law enforcement body cameras, supplies and equipment with Axon Enterprises, Inc. Police Chief recommends approval. 13. Consider the renewal of the Crimes law enforcement computer software, licenses, system maintenance and services with Sam Houston State University. Police Chief recommends approval. 14. Consider the renewal of an annual contract for Police Uniform Cleaning Services with Grapevine Cleaners. Police Chief recommends approval. City Council September 21, 2021 Page 2 15. Consider the ratification and approval of a contract for the rental of a temporary belt press for the Wastewater Treatment Plant with Aspen Rental. Public Works Director recommends approval. 16. Consider the renewal of an annual contract for water and wastewater analysis services with the Trinity River Authority of Texas. Public Works Director recommends approval. 17. Consider the contract for general maintenance repairs with Alltech Engineering Corp. Public Works Director recommends approval. 18. Consider the minutes of the September 7, 2021 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 19. Conditional Use Permit CU21-22 (Sewell Village Cadillac) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2021-50, if applicable, and take any necessary action. ADJOURNMENT In accordance with I hereby certify that Grapevine City Hall, 2021 by 5:00 p.m. the Open Meetings Law, Texas Government Code, Chapter 551, the above agenda was posted on the official bulletin boards at 200 South Main Street and on the City's website on September 17, I ujn\uj Holly Fimb s, TRMC Assistant ity Secretary GRAPp v� +m sup �X �a Co If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council September 21, 2021 Page 3 CITY OF GRAPEVINE, TEXAS A °VINE REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 21, 2021 T E X A S GRAPEVINE CITY HALL, SECOND FLOOR s, 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner David Hallberg JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU21-22 (Sewell Village Cadillac) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Gensler & Associates requesting a conditional use permit to amend the previously approved site plan of CU15-05 (Ordinance No. 2015-016) for an automotive dealership with sales and service of new and used vehicles and a pole sign, specifically to allow for the addition of a 398,240 sq. ft., five story parking structure with offices, shop, parts storage, inventory and employee parking. The property is located at 1005 East State Highway 114 and is currently zoned "PCD" Planned Commerce Development District. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) Planning and Zoning Conference Room CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission's consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 5. Conditional Use Permit CU21-22 (Sewell Village Cadillac) — Consider the application and make a recommendation to City Council. 6. Consider the minutes of the August 17, 2021 Regular Planning and Zoning Commission meetings. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 17, 2021 by 5:00 p.m. Holly Fi s, TRMC Assistant City Secretary <RAPF 60- ' �'ti I LU s� i >c �a If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission September 21, 2021 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21st day of September, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Monica Hotelling Vice-Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member Jason Parker Alternate Gabe Griess Alternate constituting a quorum with Chairman Larry Oliver, Member Jim Fechter and Member David Hallberg being absent, and the following members of the City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. Item 1. Invocation and Pledge of Allegiance Commissioner Gabe Griess delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 2. Conditional Use Permit CU21-22 (Sewell Village Cadillac) Mayor Tate declared the public hearing opened. City Council September 21, 2021 Page 2 Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan of CU15- 05 (Ordinance No. 2015-016) for an automotive dealership with sales and service of new and used vehicles and a pole sign, specifically to allow for the addition of a 398,240 sq. ft., five story parking structure with offices, shop, parts storage, inventory and employee parking. The property is located at 1005 East State Highway 114 and is currently zoned “PCD” Planned Commerce Development District. Applicant Rick Henson presented the proposed plan and answered questions from the Commission and Council. There was no one who requested to speak and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Hotelling, Tiggelaar, Luers, Hutton, Parker and Griess Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Coy, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 3. Citizen Comments There were no requests to speak during citizen comments. PRESENTATIONS Item 4. Mayor Tate to present a proclamation declaring the week of September 17-23 “Constitution Week”. Mayor Tate presented the proclamation to the Captain Molly Corbin National Society Daughters of the American Revolution. Terri Vrabel thanked Council for the proclamation. Item 5. Mayor Tate to present a proclamation honoring the Grapevine Elks Lodge #2483 and the leadership of Karen McCrary. Mayor Tate recognized the Grapevine Elks Lodge #2483 for the assistance they provide to the City. Exalted Ruler Karen McCrary thanked Council for the recognition and stated how proud the Elks were to support the community. City Council September 21, 2021 Page 3 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider the renewal of a contract for employee health advocate services with Alight Solutions. Chief Financial Officer Greg Jordan recommended approval of the contract for employee health advocate and concierge service for an estimated annual amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Consider the award of an annual renewal contract for basic employee life/AD&D, long term disability, voluntary employee and dependent life/AD&D and voluntary short term disability with UNUM. Chief Financial Officer Jordan recommended approval of the contract for basic life/AD&D, long term disability, voluntary employee and dependent life/AD&D and voluntary short term disability coverage for an estimated annual amount of $590,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of the annual contracts for voluntary critical illness and accident insurance with Voya Financial. Chief Financial Officer Jordan recommended approval of the renewal of the annual contracts for voluntary critical illness and accident insurance for an estimated annual amount of $105,000. City Council September 21, 2021 Page 4 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer Jordan recommended approval of the renewal of the annual policy for property and casualty insurance coverage for an amount not to exceed $1,200,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider the award of an informal request for the installation of tee-line hitting turf with North Texas Luxury Lawns and Greens. Golf Director Russell Pulley recommended approval of the purchase of turf tee-lining at the existing driving range at the Grapevine Golf Course for an amount not to exceed $21,825. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider the purchase to replace plaster at the Pleasant Glade baby pool as a result of the winter storm damage with Sunbelt Pools. Parks and Recreation Director Kevin Mitchell recommended approval of the replacement of plaster at the Pleasant Glad baby pool for a total amount not to exceed $65,877. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council September 21, 2021 Page 5 Item 12. Consider the renewal of an annual contract for law enforcement body cameras, supplies and equipment with Axon Enterprises, Inc. Police Chief Mike Hamlin recommended approval of the renewal of the annual contract for law enforcement body cameras, supplies and equipment for an amount not to exceed $310,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of the Crimes law enforcement computer software, licenses, system maintenance and services with Sam Houston State University. Police Chief Hamlin recommended approval of the renewal of the purchase of Crimes law enforcement software, licenses, system maintenance and services for an amount not to exceed $53,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for Police uniform cleaning services with Grapevine Cleaners. Police Chief Hamlin recommended approval of the annual contract for uniform cleaning services for an estimated amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the ratification and approval of a contract for the rental of a temporary belt press for the Wastewater Treatment Plant with Aspen Rental. Public Works Director Bryan Beck recommended approval of the contract for rental of a temporary belt press for a total amount estimated at $65,000. City Council September 21, 2021 Page 6 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for water and wastewater analysis services with the Trinity River Authority of Texas. Public Works Director Beck recommended approval of the renewal of the contract for water and wastewater analysis services for an amount not to exceed $25,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the contract for general maintenance repairs with Alltech Engineering Corp. Public Works Director Beck recommended approval of the contract to furnish labor and equipment for on-call repair and maintenance services for the Wastewater Treatment Plant, Water Treatment Plant, Distribution and Collections for an estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the minutes of the September 7, 2021 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council September 21, 2021 Page 7 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 19. Conditional Use Permit CU21-22 (Sewell Village Cadillac) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2021-50, if applicable, and take any necessary action. Vice Chair Monica Hotelling reported the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU21-22 (Sewell Village Cadillac) and Ordinance No. 2021-050. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-050 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU21-22 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE 2015-016, AS AMENDED, TO ALLOW FOR DEVELOPMENT OF A PARKING STRUCTURE FOR LOT 2R-1, BLOCK 1, WALLCON ADDITION (1005 EAST STATE HIGHWAY 114), IN A DISTRICT ZONED “PCD” PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Prior to adjourning, Council recognized Development Services Assistant Director Stombaugh upon his retirement. City Council September 21, 2021 Page 8 ADJOURNMENT Motion was made to adjourn the meeting at 7:52 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of October, 2021. APPROVED: ____________________________ William D. Tate Mayor ATTEST: __________________________ Tara Brooks City Secretary