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Home My WebLink About2021-09-23 Regular Meeting �P V11, . a1 .s 'T E- 1 ;i s` AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, SEPTEMBER 23, 2021 AT 4.00 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS PUBLIC HEARING 4:00 1. Public Hearing to obtain input from the public in reference to the Agency's 2022 — 2026 Five Year Capital Plan, the 2022 Annual Plan, and the Updated 2021 and 2022 Annual Plans and Personnel Policy. CALL TO ORDER EXECUTIVE SESSION: 2. Commissioners to recess to the Housing Authority Conference Room to conduct a closed session relative to consultation with and legal advice from the City Attorney regarding pending litigation (Ivey, et al. v. Grapevine Housing Authority — Cause No. 2020-00063930-1), pursuant to Section 551.071, Texas Government Code. Commissioners to reconvene in open session in the Housing Authority Conference Room and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 4. Status of Grapevine Housing Authority A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through September 20, 2021 D. Update from the Resident Advisory meeting held on September 17, 2021 NEW BUSINESS 5. Consideration of the minutes from the August 26, 2021 meeting and take any necessary action. 6. Consideration of Resolution No. 21-03 approving the changes to the Agency's Revised 2020 and 2021 Annual Plans, 2022 Capital Plan and 5-Year Capital Action Plan for 2022-2026 7. Consideration and approval of Resolution No. 21-04, to adopt the utility allowance schedule for 2022. 8. Consideration and approval of Resolution No. 21-05, to adopt the 2022 flat rent schedule for 2022. 9. Consideration and approval of Resolution No. 21-06, to adopt the updated Personnel Policy. ADJOURNMENT In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on September 20, 2021, by 4:00 p-m. Jae Overett Exe utive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 23rd day of September 2021, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place,with the following members present to wit: Linda Troeger Chair Bonnie McHugh Vice Chair/Finance Bettye Bratcher Resident Commissioner Shonda Shaefer Commissioner Teri Rhodes-Cantu Commissioner Constituting a quorum,with the following also present: Duff O'Dell City Council Liaison Greg Jordan CFO City of Grapevine Jane Everett Executive Director Matthew Boyle Legal Counsel Chairperson Troeger called the meeting to order at 4:00 p.m. Item#1 Public Hearing to obtain input from the city residents in reference to the changes to the to the 2020 and 2021 Annual Capital Fund Plans the 2022—2026 Five Year Capital Fund Plan and the 2022 Annual Capital Fun Plan. No citizens or residents attend the public hearing. Public Hearing closed 4:01 Item#2 Executive Session Chairperson Troeger announced the Board of Commissioners would recess to the Conference Room to conduct a closed session regarding: 1. Consultation with and legal advice from the City Attorney regarding pending litigation (Ivey, at al. v. Grapevine Housing Authority—Cause No. 2020-00063930-1), pursuant to Section 551.071,Texas Government Code. The Board of Commissioners recessed to the Housing Authority Conference Room and began the closed session at 4:01 p.m. The closed session ended at 4:35 p.m. Upon reconvening in open session in the Conference Room, Legal Counsel Matthew Boyle stated there was no action to be taken relative to Section 551.071. REGULAR MEETING Chairperson Troeger called the regular meeting to order at 4:35 p.m. Item#3 Citizen Comments No Citizen comments submitted. NEW BUSINESS Item#4 Report of the Executive Director(Informational Only) A. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units,work orders and statistical information for the waiting list for Public Housing through September 20,2021. B. Capital Funds Report and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Report of Public Housing Activity and Issues The Executive Director gave an update on the plumbing issues at 325 Brewer. D. Minutes from the Resident Advisory Meeting held September 17 2021 The minutes from the September 17,2021, Resident Advisory Board meeting were presented to the Board. A resident gave a presentation on the Monarch butterfly. Item#5-Consideration of the minutes from the August 26 2021 meeting and take any necessary action The Board was provided the minutes from the August 26,2021 meeting for approval. Commissioner McHugh moved and Commissioner Bratcher seconded to accept the amended August 23, 2021. Ayes: Troeger, McHugh, Schaefer, Rhodes-Cantu, and Bratcher Nays: None Absent: None Motion passed: 5-0 Item#6-Consideration of Resolution No 21-03 aporovina the changes to the Agency's Revised 2020 and 2021 Annual Plans 2022 Capital Plan and 5-Year Capital Action Plan for 2022-2026 The Board was presented with updated 2020 and 2021 Annual Plans,the 2022 Annual Plan and the 2022-2026 Five Year Capital Plan. Commissioner Schaefer moved and Commissioner McHugh seconded to approve Resolution No. 21-03 to adopt the revised the 2020 and 2021 Annual Plans and the 2021 —2025 Five Year plan and the 2022 Annual Plan. Ayes: Troeger, McHugh, Schaefer, Rhodes-Cantu, and Bratcher Nays: None Absent: None Motion passed: 5-0 Item#7-Consideration and approval of Resolution No 21-04 to adopt the utility allowance schedule for 2022 The Board was presented with the utility allowance schedule for 2022. Commissioner Rhodes-Cantu moved and Commissioner Schaefer seconded to approve Resolution No. 21-04 to adopt the utility allowance schedule for 2022, Ayes: Troeger, McHugh, Schaefer, Rhodes-Cantu, and Bratcher Nays: None Absent: None Motion passed: 5-0 Item#8-Consideration and approval of Resolution No 21-05 to adopt the 2022 flat rent schedule for 2022 The Board was presented with the flat rent schedule for 2022. Commissioner Rhodes-Cantu moved and Commissioner McHugh seconded to approve Resolution No.21-05 to adopt the flat rent schedule for 2022. Ayes: Troeger, McHugh, Schaefer, Rhodes-Cantu,and Bratcher Nays: None Absent: None Motion passed: 5-0 Item#9-Consideration and approval of Resolution No. 21-06 to adoot the updated Personnel Policy. Executive Director Everett explain to the Board that the Personnel Policy had not been updated since 2013 and would be available at the October 28, 2021 Board meeting. Commissioner Rhodes-Cantu moved and Commissioner McHugh seconded to table the vote on the Personnel Policy until the October 28,2021 meeting. Ayes: Troeger, McHugh, Schaefer, Rhodes-Cantu, and Bratcher Nays: None Absent: None Motion passed: 5-0 ADJOURNMENT Commissioner Schaefer moved and Commissioner Bratcher seconded that the meeting be adjourned. Ayes: Troeger, McHugh, Schaefer, Rhodes-Cantu,and Bratcher Nays: None Absent: None Motion passed: 5-0 Meeting adjourned at 5: p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF OCTOBER 2021. APPROVED: )..U-) Q !hair Linda Troeger, ATTEST: (Do. J `t Jan( an E rett Executive Director