HomeMy WebLinkAbout2021-09-23 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 23rd day of
September 2021, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following
members present to wit:
Linda Troeger
Bonnie McHugh
Bettye Bratcher
Shonda Shaefer
Teri Rhodes -Cantu
Chair
Vice Chair/Finance
Resident Commissioner
Commissioner
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
City Council Liaison
Greg Jordan
CFO City of Grapevine
Jane Everett
Executive Director
Matthew Boyle
Legal Counsel
Chairperson Troeger called the meeting to order at 4:00 p.m.
Item #1 Public Hearina to obtain inout from the citv residents in reference to the chanaes to the to the 2020 and
2021 Annual Caoital Fund Plans. the 2022 — 2026 Five Year Caoital Fund Plan and the 2022 Annual Caoital
Fun Plan.
No citizens or residents attend the public hearing.
Public Hearing closed 4:01
Item #2 Executive Session
Chairperson Troeger announced the Board of Commissioners would recess to the Conference Room to conduct a
closed session regarding:
1. Consultation with and legal advice from the City Attorney regarding pending litigation (Ivey, at al. v. Grapevine
Housing Authority— Cause No. 2020-00063930-1), pursuant to Section 551.071, Texas Government Code.
The Board of Commissioners recessed to the Housing Authority Conference Room and began the closed session at
4:01 p.m. The closed session ended at 4:35 p.m.
Upon reconvening in open session in the Conference Room, Legal Counsel Matthew Boyle stated there was no
action to be taken relative to Section 551.071.
REGULAR MEETING
Chairperson Troeger called the regular meeting to order at 4:35 p.m.
Item #3 Citizen Comments
No Citizen comments submitted.
NEW BUSINESS
Item #4 Reoort of the Executive Director (Informational Only)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through September 20, 2021.
B. Caoital Funds Reoort and Work in Proaress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. ReDort of Public Housina Activity and Issues
The Executive Director gave an update on the plumbing issues at 325 Brewer.
D. Minutes from the Resident Advisory Meeting held Seotember 17. 2021
The minutes from the September 17, 2021, Resident Advisory Board meeting were presented to the Board.
A resident gave a presentation on the Monarch butterfly.
Item #5 - Consideration of the minutes from the Auaust 26. 2021 meetina and take anv necessary action.
The Board was provided the minutes from the August 26, 2021 meeting for approval.
Commissioner McHugh moved and Commissioner Bratcher seconded to accept the amended August 23, 2021.
Ayes: Troeger, McHugh, Schaefer, Rhodes -Cantu, and Bratcher
Nays: None
Absent: None
Motion passed: 5-0
Item #6 - Consideration of Resolution No. 21-03 aoorovino the chanoes to the Aaencv_'s Revised 2020 and 2021
Annual Plans. 2022 Caoital Plan and 5-Year Caoital Action Plan for 2022-2026
The Board was presented with updated 2020 and 2021 Annual Plans, the 2022 Annual Plan and the 2022-2026 Five
Year Capital Plan.
Commissioner Schaefer moved and Commissioner McHugh seconded to approve Resolution No. 21-03 to adopt the
revised the 2020 and 2021 Annual Plans and the 2021 — 2025 Five Year plan and the 2022 Annual Plan.
Ayes:
Troeger, McHugh, Schaefer, Rhodes -Cantu, and Bratcher
Nays:
None
Absent:
None
Motion passed:
5-0
Item # 7 - Consideration and aooroval of Resolution No. 21-04. to adoot the utilitv allowance schedule for 2022.
The Board was presented with the utility allowance schedule for 2022.
Commissioner Rhodes -Cantu moved and Commissioner Schaefer seconded to approve Resolution No. 21-04 to
adopt the utility allowance schedule for 2022.
Ayes:
Troeger, McHugh, Schaefer, Rhodes -Cantu, and Bratcher
Nays:
None
Absent:
None
Motion passed:
5-0
Item # 8 - Consideration and aooroval of Resolution No. 21-05. to adoot the 2022 flat rent schedule for 2022.
The Board was presented with the flat rent schedule for 2022.
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to approve Resolution No. 21-05 to
adopt the flat rent schedule for 2022.
Ayes: Troeger, McHugh, Schaefer, Rhodes -Cantu, and Bratcher
Nays: None
Absent: None
Motion passed: 5-0
Item #9 - Consideration and aDDroval of Resolution No. 21-06. to adopt the undated Personnel Policv.
Executive Director Everett explain to the Board that the Personnel Policy had not been updated since 2013 and
would be available at the October 28, 2021 Board meeting.
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to table the vote on the Personnel Policy
until the October 28, 2021 meeting.
Ayes:
Troeger, McHugh, Schaefer
Nays:
None
Absent:
None
Motion passed:
5-0
ADJOURNMENT
Rhodes -Cantu, and Bratcher
Commissioner Schaefer moved and Commissioner Bratcher seconded that the meeting be adjourned.
Ayes:
Troeger, McHugh, Schaefer, Rhodes -Cantu, and Bratcher
Nays:
None
Absent:
None
Motion passed:
5-0
Meeting adjourned at 5: p.m
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 28TH DAY OF OCTOBER 2021.
APPROVED:
l.,r,H ck. S rsZ_e_
Linda Troeger, Chair
ATTEST:
Jan Erett
Executive Director