HomeMy WebLinkAbout2011-02-08 Regular Meeting AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING WORKSHOP
TUESDAY, FEBRUARY 8, 2011 AT 6:30 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
1. Fire Department Update.
2. Grapevine University presentation relative to employee development and
succession plans.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and
posted on this the 4th day of February, 2011 at 5:00 p.m.
CfAeLind Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 8th day of
February, 2011 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200
South Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Chris Coy Council Member
constituting a quorum, with Council Member Mike Lease absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew Boyle Assistant City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the workshop to order at 6:35 p.m.
ITEM 1. FIRE DEPARTMENT UPDATE
City Manager Bruno Rumbelow noted this is the second briefing by a department head
regarding the Evaluation-Action Plan.
Fire Chief Steve Bass noted that the Mission Statement of the Grapevine Fire Department
is to protect life, prevent harm and preserve property. He stated that the Grapevine Fire
Department has an exceptional group committed to their professions. He noted that career
development is critical for keeping the excellent staff at the Grapevine Fire Department.
He covered the following topics: the current facility space and future facility needs for
Administration, Emergency Operations Center, fire stations and training; regional
involvement and cooperation with 14 area fire departments; future equipment needs; low
staff turnover and pending retirements.
There was no formal action taken by the City Council.
ITEM 2. GRAPEVINE UNIVERSITY PRESENTATION
02/08/11
City Manager Bruno Rumbelow briefed the City Council on the Grapevine University
Project that is being developed by the City Manager's Office and all department heads.
The Project will present a Business Culture Policy Statement that identifies Grapevine's
core values and will be used to communicate the culture to help new employees assimilate
quickly and successfully, develop leadership skills in longer-term employees and measure
potential future leaders for key roles in the City's organization.
There was no formal action taken by the City Council.
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn
the workshop at 7:14 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, & Coy
Nays: None
Absent: Lease
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of February, 2011.
APPROVED:
3/ 6 ",•
William ff Tate
Mayor
ATTEST:
C44sal' ?Y9/tig(
Linda Huff
City Secretary
2
AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING
TUESDAY, FEBRUARY 8, 2011 AT 7:00 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
EXECUTIVE SESSION
1. City Council to conduct a closed session relative to:
A. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate or expand in the City; with which businesses the
City is conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session and take any necessary action relative to
conference with employees under Section 551.087, Texas Government Code.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on
this the 4th day of February, 2011 at 5:00 p.m.
it '
L da Huff 7410
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Executive Session on this the 8th
day of February, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor,
200 South Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tern
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew Boyle Assistant City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:14 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate or
expand in the City; with which businesses the City is conducting economic development
negotiations under Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Section 551.087, Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session in
the City Council Chambers.
ADJOURNMENT
02/08/11
Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:03 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of February, 2011.
APPROVED:
6k--.
William D. Tate
Mayor
ATTEST:
Linda Huff
City Secretary
2
AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, FEBRUARY 8, 2011 AT 7:30 P.M.
CITY COUNCIL CHAMBERS
SECOND FLOOR
200 SOUTH MAIN STREET
CALL TO ORDER
INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Darlene Freed
CITIZEN COMMENTS
PUBLIC HEARING
1. City Council to conduct a public hearing to receive input relative to the proposed
37t Year Community Development Block Grant (CDBG) Program street
reconstruction project, authorize Staff to proceed with the application submittal to
Tarrant County and take any necessary action.
NEW BUSINESS
2. Consider authorizing a contract with Public Sector Personnel Consultants for a
Staffing Study and take any necessary action.
3. Consider a resolution suspending a rate increase request made by Oncor Electric
Delivery and take any necessary action.
4. Consider award of the Grounds Management Services Annual Contract to VMC
Landscape and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
5. Consider a resolution calling the 2011 City Officers Election for City Council Places
5 and 6 for Saturday May 14, 2011 in compliance with the Texas Election Code.
City Secretary recommends approval.
6. Consider a resolution authorizing the purchase of playground equipment through a
sole source and interlocal agreement with the Local Government Purchasing
Cooperative (Buyboard). Parks & Recreation Director recommends approval.
7. Consider a resolution authorizing the Fire Fighter Uniform Annual Contract with
GST Public Safety, LLC through an interlocal agreement with an established
contract with the City of Bedford. Fire Chief recommends approval.
8. Consider authorizing a 60 day contract extension to Gilmore Park Maintenance, Inc.
for janitorial services at various Parks & Recreation facilities. Parks & Recreation
Director recommends approval.
9. Consider authorizing the purchase of lumber from Bowie-Sims-Prange to replace
decking on pedestrian bridges along Big Bear Creek Trail and C. Shane Wilbanks
Trail. Parks & Recreation Director recommends approval.
10. Consider award of a contract to Andritz Separation Inc. to refurbish the belt filter
press at the Waste Water Treatment Plant. Public Works Director recommends
approval.
11. Consider the minutes of the January 18, 2011 City Council meetings as published.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et
seq, one or more of the above items may be considered in Executive Session closed to the
public. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on
this the 4th day of February, 2011 at 5:00 p.m.
(:tf4'''.4/64- ‘. 1(t
Linda Huff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 8th
day of February, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tern
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew Boyle Assistant City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:35 p.m.
INVOCATION AND PLEDGE OF ALLEGIANCE
Council Member Freed delivered the Invocation and led the Pledge of Allegiance.
ITEM 1A. CITIZENS COMMENTS, MR. LEO SQUIRES
Mr. Leo Squires, 2500 Mustang Drive #168, spoke to the City Council on behalf of the
Trailwood Mobile Home Park residents. He expressed the residents' concerns regarding
building code issues and the strict enforcement that threatens to take down room additions,
storage sheds and carports of residents that have lived there for years. He stated that
inspections were done and permits issued, but the records cannot be located. He
requested the structures be preserved as most of the residents have lived there for 20
years or longer.
ITEM 1B. CITIZENS COMMENTS, MS. KATHLEEN HOLLIDAY
Ms. Kathleen Holliday, 1020 Steeplewood, expressed concerns regarding the playground
equipment in City parks, other than Casey's Club House. She noted that all of the
02/08/11
structures should be safe for children of all ages and requested the City review the
playground equipment in all parks for safety concerns.
ITEM 1. PUBLIC HEARING, 37TH YEAR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM
Mayor Tate declared the public hearing open.
Public Works Deputy Director Stan Laster reviewed the 37th Year Community Development
Block Grant (CDBG) Program street reconstruction project for the 500 block of East
Franklin Street including new curb and gutter, paving, sidewalks, handicap ramps and
driveway approaches. He noted there were citizen comment forms available at the back of
the Council Chambers. These improvements will contribute to the upgrade of the areas by
providing an improved travel surface for motorists and pedestrians in the neighborhood.
Mr. Laster stated the estimated cost for the project is $193,052.00.
Mayor Tate invited guests present to comment regarding the application. No one wished to
speak and there was no correspondence to report.
Motion by Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, to close the
public hearing prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Deputy Director Laster requested authorization for Staff to proceed with the submittal of the
37tn Year Community Development Block Grant Program to Tarrant County.
Motion by Council Member Spencer, seconded by Council Member Stewart, to authorize
the submittal of the CDBG program to Tarrant County prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ITEM 2. AUTHORIZE CONTRACT, PUBLIC SECTOR PERSONNEL
CONSULTANTS, STAFFING STUDY
Administrative Services Director John McGrane recommended approval of a contract with
Public Sector Personnel Consultants for a Staffing Study in an amount not to exceed
$25,000.00. The study will provide an objective analysis to determine the appropriate
number, type, and level of employee(s) required to provide existing services; create a
baseline of measurable statistics that can be monitored and compared annually as
indicators of contraction or growth; create a tool for departments, city management, and
City Council to utilize during the budget process that will assist in measuring changes in
service demand, service performance levels, and turnaround times.
2
02/08/11
Motion by Council Member Freed, seconded by Council Member Lease, to approve the
contract as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ITEM 3. RESOLUTION, SUSPEND RATE INCREASE REQUEST, ONCOR
ELECTRIC DELIVERY
Mayor Pro Tem Wilbanks reported the City Council Utility Committee recommended
approval of a resolution suspending a rate increase request filed by Oncor Electric Delivery
(Oncor). Oncor asks the City to approve a 14.6% increase in residential rates, a 15.5%
increase in commercial rates, and a 25.9% increase in street lighting rates. According to
Oncor, annual rates would increase by approximately $60 for an average residential
customer. The resolution suspends the effective date for 90 days to determine whether the
filing complies with law, and if lawful, to determine what further strategy, including
settlement, to pursue.
Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2011-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SUSPENDING THE FEBRUARY 14,
2011, EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY
COMPANY'S REQUESTED RATE CHANGE TO PERMIT THE
CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH
REASONABLE RATES;APPROVING COOPERATION WITH
THE STEERING COMMITTEE OF CITIES SERVED BY
ONCOR TO HIRE LEGAL AND CONSULTING SERVICES
AND TO NEGOTIATE WITH THE COMPANY AND DIRECT
ANY NECESSARY LITIGATION AND APPEALS; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW;
REQUIRING NOTICE OF THIS RESOLUTION TO THE
COMPANY AND LEGAL COUNSEL FOR THE STEERING
COMMITTEE AND PROVIDING AN EFFECTIVE DATE
ITEM 4. AWARD GROUNDS MANAGEMENT SERVICES ANNUAL CONTRACT,
VMC LANDSCAPE
Assistant Director of Parks Kevin Mitchell recommended approval of the award of the
Grounds Management Services Annual Contract to VMC Landscape in the amount of
$1,294,404.00. The contract establishes annual fixed pricing contract for Grounds
3
02/08/11
Maintenance services, including mowing, litter control, weed abatement, fertilization,
herbicides/pesticides/fungicide application and landscape/irrigation services to be
performed at various parks, medians, right-of-ways, facilities, open spaces, and athletic
complexes within the City of Grapevine.
Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. City Manager
Bruno Rumbelow removed Item 6 Resolution, Authorize Purchase of Playground
Equipment from the consent agenda.
Item 5. Resolution, Calling 2011 City Officers Election
City Secretary recommended approval of a resolution calling the 2011 City Officers
Election for City Council Places 5 and 6 for Saturday May 14, 2011 in compliance with the
Texas Election Code.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2011-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS PROVIDING FOR THE 2011 CITY
OFFICER ELECTION TO BE HELD ON MAY 14, 2011;
DETERMINING THE POLLING PLACE; PROVIDING
SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID
ELECTION; REPEALING INCONSISTENT RESOLUTIONS
AND PROVIDING AN EFFECTIVE DATE
ITEM 6. RESOLUTION,AUTHORIZE PURCHASE OF PLAYGROUND EQUIPMENT
This item was removed from the consent agenda and discussed after Item 11.
4
02/08/11
Assistant Director of Parks Kevin Mitchell recommended approval of a resolution
authorizing the purchase of playground equipment in the amount of$163,069.05 through a
sole source and interlocal agreement with the Local Government Purchasing Cooperative
(Buyboard).
Mayor Tate questioned the location of the new equipment and whether it had been certified
for certain age groups. Mr. Mitchell stated the equipment would be installed at Shadow
Glen Park, Glade Landing and Glade Crossing. He stated it would be installed by certified
playground equipment installers and the equipment meets the guidelines of the National
Product Safety Code and the Playground Certification Guidelines. Mr. Mitchell stated that
the playground equipment is labeled for age appropriate group: 2—5 year olds and 5— 12
year olds. The playground equipment is inspected on a monthly cycle by certified
inspectors.
Motion by Council Member Freed, seconded by Mayor Pro Tern Wilbanks, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2011-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE
PLAYWELL GROUP AS A SOLE SOURCE PROVIDER AS
DETERMINED BY THE PARKS AND RECREATION
DEPARTMENT FOR PLAYGROUND EQUIPMENT AND
INSTALLATION AND AUTHORIZATION TO PURCHASE
UNDER AN INTERLOCAL CONTRACT WITH BUYBOARD AS
A ONE-TIME PURCHASE AND PROVIDING AN EFFECTIVE
DATE
Item 7. Resolution, Authorize Fire Fighter Uniform Annual Contract
Fire Chief recommended approval of a resolution authorizing the Fire Fighter Uniform
Annual Contract with GST Public Safety, LLC through an interlocal agreement with an
established contract with the City of Bedford.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2011-08
5
02/08/11
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE
CITY MANAGER OR THE CITY MANAGER'S
DESIGNEE TO PURCHASE FIRE FIGHTER
UNIFORMS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 8. Authorize Contract Extension, Parks & Recreation Facilities Janitorial
Services
Parks & Recreation Director recommended approval of authorizing a 60 day contract
extension in the amount of $28,000.00 to Gilmore Park Maintenance, Inc. for janitorial
services at various Parks & Recreation facilities.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 9. Authorize Lumber Purchase, Pedestrian Bridges
Parks & Recreation Director recommended approval of the purchase of lumber from
Bowie-Sims-Prange in an amount not to exceed $26,000.00 to replace decking on
pedestrian bridges along Big Bear Creek Trail and C. Shane Wilbanks Trail.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 10. Award Contract, Refurbish Belt Filter Press, Waste Water Treatment Plant
Public Works Director recommended approval of the award of a contract to Andritz
Separation Inc. to refurbish the belt filter press at the Waste Water Treatment Plant in an
amount not to exceed $347,000.00.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
6
02/08/11
Item 11. Consideration of Minutes
City Secretary recommended approval of the minutes of the January 18, 2011 City Council
meetings as published.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:03 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of February, 2011.
APPROVED:
'3;253". `
William D. Tate
Mayor
ATTEST:
v 1,./c46
Lin a Huff
City Secretary
7