HomeMy WebLinkAboutItem 21 - Cold Milling MachiningMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 21, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR ANNUAL CONTRACTS
WITH RENEWALS FOR COLD MILLING MACHINING
RECOMMENDATION:
City Council to consider approval of a resolution for annual contracts with renewals for
cold milling machining to primary vendors Decca Paving, Inc., Dustrol, Inc. and Tex Op
Construction through an Interlocal Cooperative Agreement with Tarrant County, Texas.
FUNDING SOURCE:
Funds are budgeted in account 174-43301-415-090 (Street Maintenance/Capital
Replacement/Transportation Infrastructure Maintenance) in the estimated annual
amount of $100,000.00.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Cooperative
Agreement with Tarrant County, Texas as allowed by Texas Local Government Code,
Section 271.101 and 271.102, Cooperative Purchasing Program.
Tarrant County, Texas solicited bids on 2015-072, Annual Contract for Cold Milling
Machine with Operator and Helper. Three bids were submitted and based on
evaluations by the Maintenance Precincts and Purchasing, Decca Paving, Inc., Dustrol,
Inc. and Tex Op Construction were awarded primary contracts on March 24, 2015. The
contract is for an initial one-year period with two, one-year renewal options.
The purpose of this contract is to establish fixed annual pricing for cold milling and
machining with an operator and helper for City projects on an as -needed basis. The
Public Works Department and Purchasing reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best service
and pricing for meeting the needs of the City. Contracts will be awarded to Decca
Paving, Inc., Dustrol, Inc. and Tex Op Construction per unit price bid and assures
product and service availability.
Staff recommends approval.
KH/LW
4/14/2015 3:27:15 PM
RESOLUTION NO. (?pL,.� /11,
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, Tarrant County, Texas is a qualified entity as authorized by Section
271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with Tarrant County, Texas and wishes to utilize a new contract for cold milling machining
services meeting all State of Texas bidding requirements; and
WHEREAS, Tarrant County, Texas has established contracts with Decca Paving
Inc., Dustrol Inc. and Tex Op Construction, contract No. 2015-072, Annual Contract for
Cold Milling Machine with Operator and Helper; and
WHEREAS, the City of Grapevine, Texas has a need to purchase cold milling
machining services for the City; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes contracts for
cold milling machining services with Decca Paving Inc., Dustrol Inc. and Tex Op
Construction through an Interlocal Cooperative Purchasing Agreement with Tarrant County,
Texas in an annual estimated budgeted amount of $100,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of cold milling machining services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL • THE CITY •
GRAPEVINE, TEXAS on this the 21st day of April, 2015.
RES. NO. 2