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HomeMy WebLinkAbout2011-03-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MARCH 1, 2011 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss possible amendments to Chapter 12 Health and Sanitation relative to parking lots and driveway maintenance and Chapter 24 Manufactured Homes relative to fencing, private driveways and street maintenance. 2. Convention & Visitors Bureau Update. 3. Discuss status of the Hudgins Street Sustainable Development/Pedestrian Enhancement Project and Trolley System. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 25th day of February, 2011 at 5:00 p.m. Linea Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of March, 2011 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:19 p.m. ITEM 1. DISCUSS PROPOSED AMENDMENTS TO CHAPTER 12 HEALTH AND SANITATION AND CHAPTER 24 MANUFACTURED HOMES Development Services Director Scott Williams reviewed proposed amendments to the Grapevine Code of Ordinances, Chapter 12, Health and Sanitation and Chapter 24, Manufactured Homes and Manufactured Home Parks requiring repair of potholes or other paving deterioration exceeding one and one-half (1-1/2) inches in depth and twelve (12) inches in length, width or diameter. Chapter 24, Manufactured Homes and Manufactured Home Parks proposed amendments prohibits fences on individual lots. A provision is included which allows existing fences to remain, but requires removal within seven (7)days of change of tenant. Mr. Williams updated the City Council on Code enforcement activity in manufactured home parks. Following discussion, it was the consensus of the Council that only the proposal to amend Chapter 24 relative to fences on individual lots of manufactured home parks be considered by the Council at a future date. There was no formal action taken by the City Council. 03/01/11 ITEM 2. CONVENTION & VISITORS BUREAU UPDATE Convention &Visitors Bureau Director P. W. McCallum presented an overview of the nine divisions in the Convention & Visitors Bureau Department: marketing, convention sales, preservation team, railroad, facilities, festivals, administrative and finance. He noted that when the new Convention & Visitors Bureau facility is completed and the Bureau offices move from the Wallis Hotel, the facility will possibly be utilized as retail shops until the best use can be determined for the Wallis Hotel. The new Bureau offices are estimated to be completed by June. City Manager Bruno Rumbelow stated that due to time constraints, Mr. McCallum would continue his presentation at the April 5th workshop and that would also allow time for a full discussion on the Hudgins Street Project. There was no formal action taken by the City Council. ITEM 3. HUDGINS STREET SUSTAINABLE DEVELOPMENT/PEDESTRIAN ENHANCEMENT PROJECT AND TROLLEY SYSTEM This item was not discussed by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2011. APPROVED: William . Tate Mayor ATTEST: ad Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 1, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 25th day of February, 2011 at 5:00 p.m. ati 146 Linda Huff /. City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1st day of March, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:21 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 03/01/11 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:56 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2011. APPROVED: William D. Tate Mayor ATTEST: r Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 1, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Sharron Spencer CITIZEN COMMENTS PRESENTATION 1. Adaptive Traffic Management System Update NEW BUSINESS 2. Consider setting the term for the renewal of the Crime Control and Prevention District and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider a resolution declaring MasterTurf Products and Services, Inc. as the sole source provider and establish an annual contract for the purchase of infield soil turf mixture and conditioner. Parks & Recreation Director recommends approval. 4. Consider a resolution declaring Texas Underground Inc. as the sole source provider and authorizing the purchase of Cues software and equipment for the Waste Water Treatment Plant. Public Works Director recommends approval. 5. Consider a resolution declaring Casco Industries, Inc. as the sole source provider and authorizing the purchase of North American fire hose and equipment. Fire Chief recommends approval. 6. Consider authorizing the renewal of Lamps and Lighting Products Annual Contract with Voss Lighting. Public Works Director recommends approval. 7. Consider a resolution declaring certain City warehouse inventory as obsolete, surplus or scrap and authorizing the sale through future public auctions as an ongoing business practice. Administrative Services Director recommends approval. 8. Consider a resolution authorizing the purchase of accordion partitions and sound attenuation batting for the Community Activities Center from Cole Construction through an established interlocal agreement with The Cooperative Purchasing Network. Parks & Recreation Director recommends approval. 9. Consider the minutes of the February 15, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 25th day of February, 2011 at 5:00 p.m. Linda uff XL-g City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of March, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Spencer delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, addressed the City Council regarding pedestrian safety in the downtown Historic District and requested a commitment to make Main Street a pedestrian safe area. He requested consideration to use some of the Quality of Life Funds for pedestrian friendly signs in the Historic District. Mr. Rider stated his opinion that the Crime Control and Prevention District renewal election should be for no more than five to ten years and not a 20 year renewal. ITEM 1B. CITIZENS COMMENTS, MS. GEORJEAN SHERRIFF Ms. Georjean Sherriff, 3705 Oakwood Drive spoke in support of the Crime Control and Prevention District renewal election. She expressed major concerns about the condition of 03/01/11 the current police facility, police equipment, police vehicle parking, parking for people visiting the police/court facility. ITEM 1. PRESENTATION,ADAPTIVE TRAFFIC MANAGEMENT SYSTEM UPDATE Public Works Director Matt Singleton reviewed the installation and the implementation of the Adaptive Traffic Management System. The project was funded by Federal and Council of Government Funds to reduce the vehicle idling time at intersections to help improve air quality in the metroplex. The scope of the project includes 52 adaptive signals, 17 re-timed signals along with a battery backup, closed circuit television and improvement in school flashing signals. All five phases of the project were installed by City forces. The data collected before and after the installation shows that the average travel times were reduced through various corridors. All adaptive signals can be viewed and adjusted remotely using Citywide communications systems. The adaptive system benefits are real and noticeable. There was no action taken by the City Council. ITEM 2. CRIME CONTROL AND PREVENTION DISTRICT RENEWAL City Manager Bruno Rumbelow stated the Crime Control and Prevention District (CCPD) needs to be presented to the voters for consideration of renewal before November,2011 in order to remain in effect. The Council determines the length of renewal (5, 10, 15 or 20 years) and the CCPD Board of Directors then calls the election. He stated that the longer term of the CCPD stabilizes the revenue strength for long term plans and gives the ability to issue certificates of obligation for future projects. Mr. Rumbelow reviewed how the CCPD funds have been used for special crime control projects and the operation of most of the Police Department. Use of the funds frees up money in the General Fund for Quality of Life Projects such as the Oak Grove Ballfield Complex, a major emergency warning siren system upgrade, Bellaire Park, and improvements to Oak Grove Soccer Complex. The freed up funds have given the City the ability to pay cash for capital purchases and to keep the reserve fund balance in the General Fund at the 20% level. Many of these uses were part of the original education campaign in the City in 2006 when the CCPD was approved by the voters. Mr. Rumbelow stated that a citizen survey by Allyn Media supported renewal of the CCPD. He reported that a 15-20 year renewal term was equally supported in the area cities surveyed. Staff recommends a longer renewal period for the CCPD $.05 sales tax which would allow flexibility to fund future major capital needs as the economy improves and sales tax revenues rebound. Council deliberation ensued relative to how the CCPD funds have been used for the Police Department operations and Quality of Life projects. Discussion continued relative to the term length, use of the funds and having the support of the voters for the renewal of the CCPD. Mayor Tate commented that the City has a great Police Department, crime is low and that the City provides adequately for the Police Department. Council commented that 2 03/01/11 there had not been any discussion of using CCPD funds for a new Police facility and that Council needs to review and determine the Police Department facility needs. Following the discussion, Council Member Freed offered a motion, seconded by Mayor Pro Tem Wilbanks,to authorize the continuation of the Crime Control and Prevention District at a term of 15 years. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Resolution, Authorize Infield Soil Turf Mixture and Conditioner Annual Contract Parks & Recreation Director recommended approval of a resolution declaring MasterTurf Products and Services, Inc. as the sole source provider and establish an annual contract for the purchase of infield soil turf mixture and conditioner in the budgeted amount of $30,000.00. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE MASTERTURF PRODUCTS AND SERVICES INC A SOLE SOURCE PROVIDER FOR MASTERSEAL PRODUCTS AND PROVIDING AN EFFECTIVE DATE Item 4. Resolution, Authorize Purchase, Cues Software and Equipment Public Works Director recommended approval of a resolution declaring Texas Underground Inc. as the sole source provider and authorizing the purchase of Cues software and equipment for the Waste Water Treatment Plant for an estimated cost of $65,440.00. 3 03/01/11 Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE TEXAS UNDERGROUND INCORPORATED AS A SOLE SOURCE PROVIDER FOR CUES, INC SOFTWARE AND EQUIPMENT FOR THE REPLACEMENT OF AGED CUES SYSTEM COMPONENTS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution,Authorize Purchase of North American Fire Hose and Equipment Fire Chief recommended approval of a resolution declaring Casco Industries, Inc. as the sole source provider and authorizing the purchase of North American fire hose and equipment in the total amount of$19,492.00. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE CASCO INDUSTRIES A SOLE SOURCE PROVIDER FOR NORTH AMERICAN FIRE HOSES AND PRODUCTS AND PROVIDING AN EFFECTIVE DATE Item 6. Authorize Renewal, Lamps and Lighting Products Annual Contract Public Works Director recommended approval of authorizing the renewal of Lamps and Lighting Products Annual Contract with Voss Lighting. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 4 03/01/11 Item 7. Resolution, Declaring Certain City Warehouse Inventory as Surplus Administrative Services Director recommended approval of a resolution declaring certain City warehouse inventory as obsolete, surplus or scrap and authorizing the sale through future public auctions as an ongoing business practice. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN CITY WAREHOUSE INVENTORY AS OBSOLETE, SURPLUS OR SCRAP BASED ON MONTHLY CYCLICAL INVENTORY COUNTS AND AGED INVENTORY ANALYSIS AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY WITH VALUE AT FUTURE AUCTIONS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution,Authorize Purchase,Accordion Partitions and Sound Attenuation Battinq Parks & Recreation Director recommended approval of a resolution authorizing the purchase of accordion partitions and sound attenuation batting for the Community Activities Center from Cole Construction through an established interlocal agreement with The Cooperative Purchasing Network in an amount not to exceed $31,323.00. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ACCORDION PARTITIONS AND SOUND ATTENUATION BATTING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE 5 03/01/11 Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the February 15, 2011 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:56 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2011. APPROVED: William D. Tate Mayor ATTEST: alte;t,v fck4-‘&3 Linda Huff City Secretary 6