HomeMy WebLinkAboutItem 11 - Roof MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 5, 2021
SUBJECT: APPROVAL TO RENEW A CONTRACT FOR PREVENTATIVE ROOF
MAINTENANCE
RECOMMENDATION: City Council to consider the renewal of a contract for preventative roof
maintenance with Tremco/Weatherproofing Technologies, Inc. for the
Facility Services Department.
FUNDING SOURCE: Funds are available in the Capital Replacement Fund, The Lake
Enterprise Fund (Golf), and the Enterprise Utility Fund for an annual
estimated amount of $32,214.
BACKGROUND: This contract will provide a preventative maintenance program to extend
the life of the roofs before a complete replacement is required. A
comprehensive roof program is designed to maximize the life of the roof,
decrease repair expenses, and accurately forecast capital needs for roof
replacements. The preventative maintenance program will include initial
inspection and evaluation to identify maintenance, repair or replacement
requirements. The program includes a database reporting system allowing
City staff to accurately forecast and budget for current and future repair
and replacement needs.
Purchases will be made in accordance with an existing interlocal
agreement with Omnia Partners, Public Sector, formally National IPA, as
allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791. The contract was for an initial one-year
period with four, one-year renewals available. If approved, this will be the
third renewal available.
The Public Works Department and Purchasing staff reviewed the contract
for specification compliance and pricing and determined that the contract
would provide the best service and pricing for meeting the needs of the
City.
Staff recommends approval.
CH/LW