Loading...
HomeMy WebLinkAbout2021-10-05 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 5, 2021 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS CALL TO ORDER: 5:30 p.m. - City Council Chambers 1. Invocation and Pledge of Allegiance: Council Member Chris Coy CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 3. Mayor Tate to present proclamation recognizing National Night Out on October 5, 2021. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider the renewal of an annual sole source contract for multimedia services for streaming and archiving of public meetings with Swagit Productions, LLC. City Secretary recommends approval. 5. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Chief Financial Officer recommends approval. 6. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer recommends approval. City Council October 5, 2021 Page 2 7. Consider an annual contract for comprehensive health and wellness physicals with Front Line Mobile Health. Fire Chief recommends approval. 8. Consider the award of annual contracts for RFB 497-2020 for horticulture chemicals and fertilizers with BWI Companies, Inc., Helena Chemical Company, Simplot, Winfield Solutions and Innovative Turf Supply. Golf Director recommends approval. 9. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director recommends approval. 10. Consider the renewal of an Enterprise Agreement for geographic information system software with Esri, Inc. Chief Technology Officer recommends approval. 11. Consider the renewal of a contract for preventative roof maintenance with Tremco/Weatherproofing Technologies, Inc. Public Works Director recommends approval. 12. Consider authorizing the purchase of replacement vehicle detection systems from Mobotrex, Inc. and Iteris, Inc. Public Works Director recommends approval. 13. Consider the minutes of the September 21, 2021 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on October 1, 2021 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary City Council October 5, 2021 Page 3 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of October, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:34 p.m. Item 1. Invocation and Pledge of Allegiance Council Member Chris Coy delivered the invocation and led the Pledge of Allegiance. Item 2. Citizen Comments Garrett Long, 427 Holly Street, Grapevine, requested Council allow home based businesses to occupy accessory structures. PRESENTATIONS Item 3. Mayor Tate to present proclamation recognizing National Night Out on October 5, 2021. Mayor Tate presented the proclamation to Police Chief Hamlin who stated how grateful the Police Department was to be able to get back to the traditional National Night Out festivities of visiting neighborhoods. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 4. Consider the renewal of an annual sole source contract for multimedia services for streaming and archiving of public meetings with Swagit Productions, LLC. City Secretary Tara Brooks recommended approval of the sole source contract for multimedia services to stream and archive City Council, Planning and Zoning Commission and Historic Preservation Commission meetings on the City’s website for an amount not to exceed $16,200. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 5. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Chief Financial Officer Greg Jordan recommended approval of the renewal of the annual policy for cyber liability insurance coverage for an estimated annual amount of $140,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer Jordan recommended approval of the renewal of an annual contract for enterprise sourcing services for management of contracts for an amount not to exceed $22,300. City Council October 5, 2021 Page 2 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider an annual contract for comprehensive health and wellness physicals with Front Line Mobile Health. Fire Chief Darrell Brown recommended approval of the contract for comprehensive health and wellness physicals for the Fire Department for an annual estimated amount of $88,560. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the award of annual contracts for RFB 497-2020 for horticulture chemicals and fertilizers with BWI Companies, Inc., Helena Chemical Company, Simplot, Winfield Solutions and Innovative Turf Supply. Golf Director Russell Pulley recommended approval of the contracts for horticulture chemicals and fertilizers for the Golf Course for an annual estimated amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director Rachel Huitt recommended approval of the renewal of the annual contracts for temporary employment services for various departments. The funds will be paid out of each department’s accounts as budgeted. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council October 5, 2021 Page 3 Nays: None Approved: 7-0 Item 10. Consider the renewal of an Enterprise Agreement for geographic information system software with Esri, Inc. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the Enterprise Agreement for geographic information system software for a total amount not to exceed $55,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of a contract for preventative roof maintenance with Tremco/Weatherproofing Technologies, Inc. Public Works Director Bryan Beck recommended approval of the renewal of the contract for preventative roof maintenance for an annual estimated amount of $32,214. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider authorizing the purchase of replacement vehicle detection systems from Mobotrex, Inc. and Iteris, Inc. Public Works Director Beck recommended approval of the replacement of vehicle detection systems at 21 signalized intersections for a total amount not to exceed $385,075. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the minutes of the September 21, 2021 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. City Council October 5, 2021 Page 4 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 5:40 p.m. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of October, 2021. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council October 5, 2021 Page 5