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HomeMy WebLinkAbout2011-04-19 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, APRIL19, 2011 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Mr. Matt Weatherly, of Public Sector Personnel Consultants, will review a draft of the Staffing Analysis Study to receive City Council comments. 2. Monthly Financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 15th day of April, 2011 at 5:00 p.m. Linda uff ff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of April, 2011 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:30 p.m. ITEM 1. DISCUSS STAFFING ANALYSIS STUDY DRAFT City Manager Rumbelow stated that during the budget process,there was Council dialogue on staffing levels and the need for a staffing analysis study. Mr. Matt Weatherly, of Public Sector Personnel Consultants (PSPC), stated that the City of Grapevine is likely the most impressive municipality they have had the opportunity to interact with,for several reasons: quality of leadership and management Staff; the spirit of customer-focused service appears genuine; quality and breadth of community events and heritage programs very unique and makes the City attractive to residents and visitors; departments actively track and rnonitor valid performance indicators and customer feedback satisfaction ratings; and the positive cooperation and support shared between departments allows the City to provide high levels of service using a lean approach to staffing. Mr. Weatherly noted that after Council input on PSPC's observations, PSPC will prepare a draft narrative for each department and division highlighting modified or revised performance indicators for future budget planning. 04/19/11 It was the consensus of the Council to provide input prior to the preparation of the draft narrative. PSPC will then review the report with City staff and Council to complete the project. There was no formal action taken by the City Council. ITEM 2. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting that the General Fund revenues are up, expenses are down and a projection of flat sales tax for February. He stated that expenditures are being monitored on a monthly basis. He noted there is a slight increase in the Hotel Occupancy Tax. The City's unemployment rate increased to 6.8%. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:29 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of May, 2011. APPROVED: William D. Tate Mayor ATTEST: cifeALX4c— /971#1' Linda Huff City Secretary 2 kplii;Ne Nat a- 5,1, 410 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 19, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to con with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 15th day of April, 2011 at 5:00 p.m. Lrit/__T Linda Huff IF City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 19, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Herb Fry JOINT PUBLIC HEARINGS 1. City Council and Planning&Zoning Commission to conduct a public hearing relative to Conditional Use Application CU11-05 filed by Freebirds requesting a conditional use permit to amend the site plan approved by Ordinance No. 94-39 for the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining and outdoor speakers in conjunction with a restaurant. The subject property is located at 1501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU11-07 filed by Gaylord Texan Resort and Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2010-07 for a projection sign on the convention center. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to the application filed by the City of Grapevine for the final plat of Lot 1, Block 1, Grapevine Museum District being a replat of 9-R, Block 14,Yates&Jenkins, part of Lots 1, 6, 19, 20, 21 and 22, Block 14, Map of Grapevine, part of an abandoned alley in Block 14, Map of Grapevine and a parcel of abandoned Main Street and Hudgins Street right of way. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 15th day of April, 2011 at 5:00 p.m. Linda Huff ./-(-0 City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 19, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS OLD BUSINESS 4. Consider award of Bid 363-2011 Vineyards Restroom and Cabin House Cleaning Services Annual Contract to TCB Landscaping, Inc. and take any necessary action. NEW BUSINESS 5. Consider Change Order No. 1 to the State Highway 26 Waterline Relocation Project and take any necessary action. 6. Consider an ordinance abandoning a portion of South Main Street and West Hudgins Street right of way and take any necessary action. 7. Consider award of RFQ 366-2011 Space Needs Analysis for Police/Court/Fire Department Administration Departments and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution amending Resolution No. 2011-06 to authorize a joint election agreement with Tarrant County to provide election services for the May 14, 2011 City Officer Election. City Secretary recommends approval. 9. Consider an eight month extension to Conditional Use Application CU09-38 filed by Angels' Attic for a conditional use permit for retail sales of secondhand goods in a building in excess of 3,000 square feet on property located at 1635 and 1637 West Northwest Highway and zoned "SP" Site Plan. Development Services Director recommends approval. 10. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Building and Construction, Article X, Flood Damage Prevention relative to basis for establishing areas of special flood hazard. Public Works Director recommends approval. 11. Consider a resolution approving the First Amendment to the Tower and Ground Lease Agreement with New Cingular Wireless PCS, LLC for the co-location of antennae and installation of communications equipment at the Dove Water Tower, 1702 Sagebrush Trail. Public Works Director recommends approval. 12. Consider authorizing an interlocal agreement between Tarrant County Criminal District Attorney's Office and the City to join the Multi-Jurisdictional Initiative—The North Texas Major Case Investigative Team. Police Chief recommends approval. 13. Consider the minutes of the April 5, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts,Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 14. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-05 (Freebirds) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-07 (Gaylord Texan Resort and Convention Center on Lake Grapevine) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning&Zoning Commission relative to the final plat of Lot 1, Block 1, Grapevine Museum District and take any necessary action. 17. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lot 1, Block 1, Hollingsworth Addition and take any necessary action. 18. Consider the recommendation of the Planning&Zoning Commission relative to the final plat of Lot 1, Block 1, Heritage Twin Estates and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 15th day of April, 2011 at 5:00 p.m. Line . Huff // City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, APRIL 19, 2011 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the April 19, 2011 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 15th day of April, 2011 at 5:00 p.m. 71.43"/- Linda uff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, APRIL 19, 2011 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU11-05 (Freebirds) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU11-07 (Gaylord Texan Resort and Convention Center on Lake Grapevine) and make a recommendation to the City Council. 3. Consider final plat of Lot 1, Block 1, Grapevine Museum District and make a recommendation to the City Council. 4. Consider the final plat of Lot 1, Block 1, Hollingsworth Addition and make a recommendation to the City Council. 5. Consider the final plat of Lot 1, Block 1, Heritage Twin Estates and make a recommendation to the City Council. CONSIDERATION OF MINUTES 6. Consider the minutes of the March 15, 2011 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 15th day of April, 2011 at 5:00 p.m. in a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of April, 2011 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with Commissioner Beth Tiggelaar absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:37 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11-05 FREEBIRDS 04/19/11 Mayor Tate declared the public hearing open. Planner Albert Triplett reported that Conditional Use Application CU11-05 had been filed by Freebirds requesting a conditional use permit to amend the site plan approved by Ordinance No. 94-39 for the possession, storage, retail sale and on-premise consumption of alcoholic beverages(beer,wine and mixed beverages),outside dining,outdoor speakers and one pole sign in conjunction with a restaurant. The subject property is located at 1501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. The applicant plans to add a 300 square foot uncovered patio, with four speakers, to the existing 2,925 square foot restaurant. There will be seating for 55 inside and 16 outside patrons. Ms. Leslie Morgan requested favorable consideration of the application. Council discussion ensued relative to the type of restaurant, use of outside dining and requested pole sign. The applicant stated the restaurant was Tex-Mex style, the outside dining was enjoyed at all of their other locations and their box sign would be installed using the existing pole. Mayor Tate invited guests present to comment regarding the application. No one wished to speak, and it was noted that two letters of support and one letter of concern had been copied to the City Council and Planning & Zoning Commission. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & E. Martin Nays: None Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11-07 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE Mayor Tate declared the public hearing open. Planner Albert Triplett advised that Conditional Use Application CU11-07 had been filed by Gaylord Texan Resort and Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2010-27 for a projection sign on the convention center. The subject property is located at 1501 Gaylord Trail and is 2 04/19/11 zoned "PCD" Planned Commerce Development District. The applicant proposes to utilize an image projector (70 x 30 foot image) on the southeast wall of the Convention Center. Ms. Angela Mitchum requested favorable consideration of the application. Council Member Stewart requested clarification on the hours of operation. Ms. Mitchum stated the images would be projected from dusk until 2 am, unless the Council decided differently. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fechter, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & E. Martin Nays: None Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, FINAL PLAT, LOT 1, BLOCK 1 GRAPEVINE MUSEUM DISTRICT, REPLAT OF 9-R, BLOCK 14, YATES & JENKINS, PART OF LOTS 1, 6, 19, 20, 21 AND 22, BLOCK 14, MAP OF GRAPEVINE, PART OF AN ABANDONED ALLEY IN BLOCK 14, MAP OF GRAPEVINE AND A PARCEL OF ABANDONED MAIN STREET AND HUDGINS STREET RIGHT OF WAY Mayor Tate declared the public hearing open. Deputy Public Works Director Stan Laster advised that the City of Grapevine had filed an application for the final plat of Lot 1, Block 1, Grapevine Museum District being a replat of 9-R, Block 14, Yates & Jenkins, part of Lots 1, 6, 19, 20, 21 and 22, Block 14, Map of Grapevine, part of an abandoned alley in Block 14, Map of Grapevine and a parcel of abandoned Main Street and Hudgins Street right of way. The 1.9028 acre property is being platted for the construction of the new Convention & Visitors Bureau building. The property is located at the northwest corner of Ira E. Woods Avenue and Main Street and is zoned "GU" Governmental Use District. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Hotelling, offered a motion to close the 3 04/19/11 public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, G. Martin & E. Martin Nays: None Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning&Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 3A. CITIZENS COMMENTS, MS. JOY MAYO Ms. Joy Mayo, 2904 Kimball Court, President of the Grapevine Citizens Police Academy Alumni Association, thanked the City Council for their support and consideration of the Space Needs Analysis for Police/Court/Fire Departments. ITEM 3B. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, addressed the City Council regarding the Space Needs Analysis for Police/Court/Fire Departments. He expressed his concern that Police and Fire have enough obstacles in their duties and those obstacles should not carry over into their work space. Mr. Rider commended the selection committee on their evaluation and requested support of the project. ITEM 4. AWARD BID 363-2011 VINEYARDS RESTROOM AND CABIN HOUSE CLEANING SERVICES ANNUAL CONTRACT Assistant Director of Parks & Recreation Joe Moore recommended approval of the award of Bid 363-2011 Vineyards Restroom and Cabin House Cleaning Services Annual Contract to TCB Landscaping, Inc. in an amount not to exceed $54,192.00. This item was tabled at the last meeting for Staff to meet with the lowest bidder (Gilmore Park Maintenance) to determine if the work could be performed at the bid price. After meeting with Staff, Gilmore Park Maintenance asked that their company be withdrawn from consideration.The second lowest bidder, TCB Landscaping Inc., was interviewed to confirm that they understood all of the requirements and they affirmed that they would meet said requirements of the bid documents. Motion by Council Member Freed, seconded by Council Member Coy, to approve the bid 4 04/19/11 as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. CHANGE ORDER NO. 1 STATE HIGHWAY 26 WATERLINE RELOCATION PROJECT Deputy Public Works Director Stan Laster recommended approval of Change Order No. 1 to the State Highway 26 Waterline Relocation Project in the amount of$105,570.82 and authorization for Staff to execute said change order. The right-of-way to complete this project has been acquired by NorthGate Constructors and the final 540 LF can be relocated for the State Highway 26 widening project (recently placed under contract by TxDOT). This extends the waterline relocation to a point in front of Blooming Colors Nursery that coincides with the limit of the State Highway 26 widening project. Future waterline relocations and roadway widening will be constructed by NorthGate Constructors as part of the DFW Connector project. Change Order No. 1 also includes the added length due to rerouting the waterline in the vicinity of the Mustang Drive intersection to avoid traffic impacts at the intersection. Motion by Council Member Coy, seconded by Council Member Stewart,to approve the bid as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. ORDINANCE, ABANDONING PORTION OF SOUTH MAIN STREET AND WEST HUDGINS STREET RIGHT-OF-WAY Deputy Public Works Director Stan Laster recommended approval of an ordinance abandoning a portion of South Main Street and West Hudgins Street right-of-way bordering the new Convention & Visitors Bureau Headquarters and Museum District. With the construction of the Main Street Pedestrian Enhancement project funded by the NCTCOG and the City, the southbound to westbound free right turn lane was eliminated. Motion by Council Member Spencer, seconded by Council Member Coy, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-15 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING THE PUBLIC'S RIGHTS FOR STREET PURPOSES IN A CERTAIN PORTION OF SOUTH MAIN STREET AND HUDGINS 5 04/19/11 STREET RIGHT OF WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED AND PROVIDING AN EFFECTIVE DATE ITEM 7. AWARD RFQ 366-2011 SPACE NEEDS ANALYSIS, POLICE/COURT/FIRE ADMINISTRATION DEPARTMENTS Police Chief Eddie Salame recommended approval of the award of RFQ 366-2011 Space Needs Analysis for Police/Court/Fire Administration Departments to Brinkley Sargent Architects in an amount not to exceed $52,000. An Evaluation Committee comprised of City Staff evaluated the responses to the RFQ and established the rankings of the firms based on the specifications, which included immediate and long range needs. After re-evaluation of the firms based on their qualifications, public safety experience,team experience, vision and approach to the project, oral presentations and interview, the Committee ranked the firms and recommended award to Brinkley Sargent Architects. Motion by Council Member Freed, seconded by Council Member Coy,to approve the RFQ as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Item 11 Tower and Ground Lease Agreement, New Cingular Wireless PCS, LLC was removed from the Consent Agenda by City Staff. Item 8. Resolution, Amending Resolution No. 2011-06, Authorizing Joint Election Agreement with Tarrant County City Secretary recommended approval of a resolution amending Resolution No. 2011-06 to authorize a joint election agreement with Tarrant County to provide election services for the May 14, 2011 City Officer Election. Motion by Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 6 04/19/11 RESOLUTION NO. 2011-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS AMENDING RESOLUTION NO.2011-06 CALLING THE 2011 CITY OFFICER ELECTION TO BE HELD ON MAY 14,2011 JOINT WITH TARRANT COUNTY;TAKING ALL OTHER NECESSARY ACTIONS; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 9. Extend Conditional Use Application CU09-38 Angels' Attic Development Services Director recommended approval of an eight month extension to Conditional Use Application CU09-38 filed by Angels' Attic for a conditional use permit for retail sales of secondhand goods in a building in excess of 3,000 square feet on property located at 1635 and 1637 West Northwest Highway and zoned "SP" Site Plan. The eight month extension will expire on November 17, 2011. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Ordinance, Amend Chapter 7 Building and Construction, Article X, Flood Damage Prevention Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Building and Construction, Article X, Flood Damage Prevention relative to basis for establishing areas of special flood hazard. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-16 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 7, BUILDING AND CONSTRUCTION, ARTICLE X, FLOOD DAMAGE PREVENTION, SECTION 7-192, BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD, IN ITS ENTIRETY AS HEREINAFTER DESCRIBED; PROVIDING A 7 04/19/11 SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 11. RESOLUTION, APPROVE FIRST AMENDMENT, TOWER AND GROUND LEASE AGREEMENT, NEW CINGULAR WIRELESS PCS, LLC, DOVE WATER TOWER This item was removed from the Consent Agenda by Staff and considered after Item 13. Public Works Director recommended approval of a resolution approving the First Amendment to the Tower and Ground Lease Agreement with New Cingular Wireless PCS, LLC for the co-location of antennae and installation of communications equipment at the Dove Water Tower, 1702 Sagebrush Trail. City Manager Rumbelow stated this amendment would provide improvements with new technology in the northern part of Grapevine and requested a representative address this issue in the south part of the City. Ms. DeeDee Flint stated upgrades to improve data service and coverage areas would start with Dove Water Tower and then proceed to the Mustang Water Tower. Council discussion ensued relative to service coverage and identifying problem areas before approving the contract amendment. Following discussion, motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended failed by the following vote: Ayes: Wilbanks, Freed & Coy Nays: Tate, Spencer, Stewart & Lease Motion by Council Member Spencer, seconded by Council Member Lease, to table the proposed tower and ground lease amendment to May 3 or until a meeting can be held with New Cingular Wireless PCS, LLC to discuss coverage issues, prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart & Lease Nays: Freed & Coy Item 12. Interlocal Agreement,Tarrant County Criminal District Attorney's Office,The North Central Texas Maior Case Investigative Team Police Chief recommended approval authorizing an interlocal agreement between Tarrant County Criminal District Attorney's Office and the City to join the Multi-Jurisdictional Initiative—The North Central Texas Major Case Investigative Team. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: 8 04/19/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the April 5, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-05 FREEBIRDS Chairman Oliver reported the Planning & Zoning Commission voted 5-2 for approval of Conditional Use Application CU11-05 filed by Freebirds granting a conditional use permit for a conditional use permit to amend the site plan approved by Ordinance No. 94-39 for the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer,wine and mixed beverages), outside dining,two exterior speakers in the dining area and pole sign in conjunction with a restaurant. The subject property is located at 1501 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-17 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-05 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 94-39 FOR A RESTAURANT WITH THE POSSESSION, STORAGE, RETAIL SALE AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) OUTSIDE DINING, OUTDOOR SPEAKERS, AND ONE POLE SIGN, IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL 9 04/19/11 DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-07 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU11-07 filed by Gaylord Texan Resort and Convention Center on Lake Grapevine granting a conditional use permit to amend the site plan approved by Ordinance No. 2010-27 for a projection sign on the convention center wall operating from dusk until 2 am. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. Council Member Lease, seconded by Mayor Pro Tern Wilbanks,offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-18 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D"OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-07 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2010-27 FOR A PROJECTION SIGN ON THE GAYLORD TEXAN CONVENTION CENTER IN A DISTRICT ZONED "PCD" PLANNED COMMERCE 10 04/19/11 DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, GRAPEVINE MUSEUM DISTRICT Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine Museum District. The property is located at the northwest corner of Ira E. Woods Avenue and Main Street. The application for the final plat was filed by the City of Grapevine and the 1.9028 acre property is being platted to build a new Convention & Visitors Bureau building. The property is zoned "GU" Governmental Use District. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine Museum District. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, HOLLINGSWORTH ADDITION Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Hollingsworth Addition located at 1257 Minters Chapel Road. The application was filed by Flying Food Group, LLC and the 1.332 acre site is being platted for an existing building. The property is zoned "LI" Light Industrial District. Council Member Lease, seconded by Mayor Pro Tern Wilbanks,offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Hollingsworth Addition. The motion prevailed by the following vote: 11 04/19/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, HERITAGE TWIN ESTATES Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Heritage Twin Estates located north of the intersection of Hall-Johnson Road and Heritage Avenue. The 0.898 acres is being platted for the construction of a residence. Council Member Coy, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Heritage Twin Estates. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:19 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of May, 2011. APPROVED: 3tE53- William D. Tate Mayor ATTEST: C142°ea (P410 Linda Huff City Secretary 12