HomeMy WebLinkAboutItem 16 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of October, 2021 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor Tate called the meeting to order at 5.34 p.m.
Item 1. Invocation and Pledge of Allegiance
Council Member Chris Coy delivered the invocation and led the Pledge of Allegiance.
Item 2. Citizen Comments
Garrett Long, 427 Holly Street, Grapevine, requested Council allow home based
businesses to occupy accessory structures.
PRESENTATIONS
Item 3. Mavor Tate to present proclamation recognizing National Night Out on October
5. 2021.
Mayor Tate presented the proclamation to Police Chief Hamlin who stated how grateful
the Police Department was to be able to get back to the traditional National Night Out
festivities of visiting neighborhoods.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 4. Consider the renewal of an annual sole source contract for multimedia services
for streaming and archiving of public meetings with Swagit Productions, LLC.
City Secretary Tara Brooks recommended approval of the sole source contract for
multimedia services to stream and archive City Council, Planning and Zoning
Commission and Historic Preservation Commission meetings on the City's website for an
amount not to exceed $16,200.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 5. Consider the renewal of an annual policv for cvber liability insurance coverage
with XL Insurance Companv.
Chief Financial Officer Greg Jordan recommended approval of the renewal of the annual
policy for cyber liability insurance coverage for an estimated annual amount of $140,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 6. Consider the renewal of an annual contract for enterprise sourcing services with
Ion Wave Technologies, Inc.
Chief Financial Officer Jordan recommended approval of the renewal of an annual
contract for enterprise sourcing services for management of contracts for an amount not
to exceed $22,300.
City Council October 5, 2021 Page 2
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 7. Consider an annual contract for comprehensive health and wellness phvsicals
with Front Line Mobile Health.
Fire Chief Darrell Brown recommended approval of the contract for comprehensive health
and wellness physicals for the Fire Department for an annual estimated amount of
$88,560.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider the award of annual contracts for RFB 497-2020 for horticulture
chemicals and fertilizers with BWI Companies, Inc.. Helena Chemical Companv, Simplot,
Winfield Solutions and Innovative Turf Supplv.
Golf Director Russell Pulley recommended approval of the contracts for horticulture
chemicals and fertilizers for the Golf Course for an annual estimated amount of $150,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Consider the renewal of annual contracts for temporary emplovment services
with Abacus Corporation and Temporaries of Texas. Inc.
Human Resources Director Rachel Huitt recommended approval of the renewal of the
annual contracts for temporary employment services for various departments. The funds
will be paid out of each department's accounts as budgeted.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council October 5, 2021 Page 3
Nays: None
Approved: 7-0
Item 10. Consider the renewal of an Enterprise Agreement for geographic information
system software with Esri. Inc.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
Enterprise Agreement for geographic information system software for a total amount not
to exceed $55,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider the renewal of a contract for preventative roof maintenance with
Tremco/Weatherproofing Technologies, Inc.
Public Works Director Bryan Beck recommended approval of the renewal of the contract
for preventative roof maintenance for an annual estimated amount of $32,214.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider authorizing the purchase of replacement vehicle detection systems
from Mobotrex. Inc. and Iteris. Inc.
Public Works Director Beck recommended approval of the replacement of vehicle
detection systems at 21 signalized intersections for a total amount not to exceed
$385,075.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider the minutes of the September 21, 2021 Regular Citv Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
City Council October 5, 2021 Page 4
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 5.40 p.m.
Motion:
Freed
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of October, 2021.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council October 5, 2021 Page 5