HomeMy WebLinkAboutItem 11 - Christmas LightingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 19, 2021
SUBJECT: APPROVAL FOR THE AWARD OF AN INFORMAL REQUEST FOR
QUOTE FOR CHRISTMAS LIGHTING AT CITY HALL
RECOMMENDATION: City Council to consider approval for the award of an informal request for
Christmas lighting at City Hall from First Choice Christmas Lights for the
Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the Quality of Life Fund for an amount not to
exceed $28,000.
BACKGROUND: This purchase is for low voltage, web -based lighting of four oak trees in
front of City Hall and will offer a 10-year product warranty (which no other
contractor offered). The quote also offers six red, green, blue, white
(RGBW) lights per tree as compared to only two lights from the other
contractors.
Informal quotes were taken in accordance with the City Purchasing Policy.
Formal bids and advertisements are not required for purchases under
$50,000. Three quotes were submitted as noted below. First Choice
Christmas Lights submitted the lowest quote meeting specifications. The
low quote from Lightview Designs did not meet the department's
specifications. They declined to meet staff at the specified location to
review the requirements and the quote received was incomplete.
First Choice Christmas Lights $28,000.
Holiday Design Sisters $41,079.
Lightview Designs $8,188.
Staff recommends approval.
JO/LW