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HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of October, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Monica Hotelling Jim Fechter Beth Tiggelaar Traci Hutton David Hallberg Jason Parker Gabe Griess Chairman Member Member Member Member Member Alternate Member Alternate Member constituting a quorum with Commissioner Dennis Luers being absent, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7.00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, redevelopment, economic development and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7.04 p.m. The closed session ended at 7.33 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.35 p.m. Item 2. Invocation and Pledge of Allegiance Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU21-16 (Sonic) Mayor Tate declared the public hearing opened. Director of Planning Services Erica Marohnic reported the applicant, SRI Operating Company, was requesting a conditional use permit to allow a 1,283 square foot restaurant with a drive through, outside dining, outdoor speakers and a 20-foot pole sign. The subject property is located at 3115 Ira E. Woods Avenue and is currently zoned "CC" Community Commercial District. Applicant David Norris with Foresite Group answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. City Council October 19, 2021 Page 2 Motion was made to close the public hearing. Motion: Fechter Second: Tiggelaar Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Coy, Rogers, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU21-24 (Classic Chevrolet Parts Warehouse Expansion) Mayor Tate declared the public hearing opened. Director of Planning Services Marohnic reported the applicant, Speed Fab Crete, was requesting a conditional use permit to amend the previously approved site plan CU18-16 (Ordinance No. 2018-053) for a planned commercial center, specifically to allow a 17,680 square foot expansion to the existing parts distribution building. The subject property is located at 2501 William D. Tate Avenue, Building F and is currently zoned "CC" Community Commercial District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hotelling Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Coy, Rogers, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU21-25 (Dutch Bros. Coffee) and Final Plat Lots 4R1 and 4R2. Block 1, Oorvland Second Addition Mayor Tate declared the public hearing opened. City Council October 19, 2021 Page 3 Director of Planning Services Marohnic reported the applicant, Nunnally Studio Architects, was requesting a conditional use permit to amend the previously approved site plan CU18-19 (Ordinance No. 2018-064) for a planned commercial center, to allow a 950 square foot restaurant with a drive through, outside dining and outdoor speakers and a replat of Lot 4, Block 1, Opryland Second Addition. The subject property is located at 801 East Northwest Highway and is currently zoned "CC" Community Commercial District. Applicants Tony Scardino with Dutch Bros. Coffee and Eric Dudley with The Nunnally Studio Architect answered questions from the Commission and Council. No one spoke during the public hearing. There were two letters in support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Hotelling Second: Parker Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Coy, Rogers, O'Dell, Slechta and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments No one spoke during citizen comments. NEW BUSINESS Item 7. Consider Change Order No. 1 with Red River Construction and Contract Amendment No. 1 with Garver LLC for dewaterina improvements at the Wastewater Treatment Plant, Ordinance No. 2021-053 to appropriate funds and take anv necessary nrtinn City Council October 19, 2021 Page 4 Public Works Director Bryan Beck presented this item to Council and specifically described the changes to the gate entrance. Motion was made to approve Change Order No. 1 with Red River Construction and Contract Amendment No. 1 with Garver LLC for dewatering improvements at the Wastewater Treatment Plant, Ordinance No. 2021-053 to appropriate funds and take any necessary action. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-053 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $335,000.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Mayor Pro Tern Freed requested Item 12 be removed from the consent agenda. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider an annual contract for Laserfiche support services with MCCI. LLC. Chief Financial Officer Greg Jordan recommended approval of the contract for Laserfiche support services for an estimated amount of $145,325. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of the annual policv with Aetna Inc. for post-65 retiree health insurance. City Council October 19, 2021 Page 5 Chief Financial Officer Jordan recommended approval of the renewal of the annual policy for Medicare Advantage PPO (Part C) and Medicare Rx Plan (Part D) in annual estimated amount of $300,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider an annual contract with Retiree First for post-65 retiree health insurance. Chief Financial Officer Jordan recommended approval of the annual contract for Medicare Supplement (Part F) for an annual estimated amount of $360,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider the award of an informal request for quote for Christmas lighting at Citv Hall from First Choice Christmas Lights. Parks and Recreation Director Kevin Mitchell recommended approval of the award of an informal request for quote for Christmas lighting for City Hall for an amount not to exceed $28,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider Resolution No. 2021-015 establishing November 16, 2021 as the public hearing date to consider the amendment of land use assumptions and a capital improvements plan and the imposition of an impact fee for water and wastewater. Public Works Director Beck recommended approval of Resolution No. 2021-015 establishing November 16, 2021 as the public hearing date to consider amendments to City Council October 19, 2021 Page 6 the land use assumptions, capital improvements plan, and the imposition of impact fees for water and wastewater. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2021-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ESTABLISHING NOVEMBER 16, 2021 AS THE HEARING DATE TO CONSIDER AMENDMENTS TO THE IMPACT FEES FOR WATER AND WASTEWATER; PROVIDING FOR PUBLIC NOTICE OF THE HEARING IN ACCORDANCE WITH STATE LAW AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the purchase of a Kubota utility tractor from Kubota Tractor Corp. Public Works Director Beck recommended approval of the purchase of a tractor for the Parks Department for a total amount not to exceed $27,158. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of a 175 KW generator and ATS switch for the Service Center from Cummins Sales and Service. Public Works Director Beck recommended approval of the purchase of a generator and automatic transfer switch for a total amount not to exceed $55,539. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council October 19, 2021 Page 7 Item 16. Consider the minutes of the October 5, 2021 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider an Interlocal Agreement with Tarrant County for the rehabilitation and resurfacing of Oak Grove Loop, Snakev Lane and Hughes Road and Ordinance No. 2021-052 appropriating the funds. Public Works Director Beck recommended approval of the agreement with Tarrant County to provide labor and equipment for the rehabilitation of Oak Grove Loop, Snakey Lane and Hughes Road for an estimated amount of $810,000. Public Works Director Beck answered questions from Council specifically related to the timelines of the proposed projects. Motion was made to approve the Interlocal Agreement with Tarrant County for the rehabilitation and resurfacing of Oak Grove Loop, Snakey Lane and Hughes Road and Ordinance No. 2021-052 appropriating the funds. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-052 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $810,000.00 IN THE CAPITAL PROJECT STREETS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Tate called for a break at 8.03 p.m. Mayor Tate reconvened the meeting at 8.08 p.m. City Council October 19, 2021 Page 8 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 17. Conditional Use Permit CU21-16 (Sonic) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0, with the condition that the pole sign be removed and a monument sign be placed instead. Motion was made to approve Conditional Use Permit CU21-16 (Sonic) and Ordinance No. 2021-054, with the condition that the pole sign be removed and a monument sign be placed instead. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-054 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU21-16 TO ALLOW THE DEVELOPMENT OF A 1,283 SQUARE FOOT RESTAURANT WITH A DRIVE THROUGH, OUTSIDE DINING, AND OUTSIDE SPEAKERS FOR LOT 2R, BLOCK 1, MUSTANG PLAZA (3115 IRA E. WOODS AVENUE) IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 18. Conditional Use Permit CU21-24 (Classic Chevrolet Parts Warehouse Expansion) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. City Council October 19, 2021 Page 9 Motion was made to approve Conditional Use Permit CU21-24 (Classic Chevrolet Parts Warehouse Expansion) and Ordinance No. 2021-055. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU21-24 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU18-16 (ORDINANCE NO. 2018-53) FOR A PLANNED COMMERCIAL CENTER, SPECIFICALLY TO ALLOW A 17,680 SQUARE FOOT PARTS AND DISTRIBUTION WAREHOUSE EXPANSION IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO.82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Conditional Use Permit CU21-25 (Dutch Bros. Coffee) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU21-25 (Dutch Bros. Coffee) and Ordinance No. 2021-056. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council October 19, 2021 Page 10 ORDINANCE NO. 2021-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU21-25 TO AMEND PREVIOUSLY APPROVED SITE PLAN OF CU18-19 (ORDINANCE NO. 2018-64) FORA PLANNED COMMERCIAL CENTER, SPECIFICALLY TO ALLOW THE DEVELOPMENT OF A 950 SQUARE FOOT RESTAURANT WITH A DRIVE THROUGH AND OUTSIDE SPEAKERS, FOR LOT 4R2, BLOCK 1, OPRYLAND SECOND ADDITION (801 EAST NORTHWEST HIGHWAY) IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO.82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 20. Final Plat Lots 4R1 and 4R2. Block 1, Oprvland Second Addition Chairman Oliver reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and final plat for Lots 4R1 and 4R2, Block 1, Opryland Second Addition. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8.09 p.m. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council October 19, 2021 Page 11 Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 2nd day of November, 2021. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council October 19, 2021 Page 12 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in a Special Joint Workshop on this the 25th day of October, 2021 at The Vine Arts and Events Center, Vintage Hall, 225 West Worth Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff OÓDell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice-Chairman Beth Tiggelaar Member Jim Fechter Member Dennis Luers Member Traci Hutton Member David Hallberg Member Jason Parker Alternate Gabe Griess Alternate constituting a quorum, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney PW McCallum CVB Executive Director Erica Marohnic Planning Services Director Tara Brooks City Secretary Call to Order Mayor Tate called the workshop to order at 6:00 p.m. and described the objectives of the Workshop. Item 1. Citizen Comments No one spoke during citizen comments. WORKSHOP Item 2. Receive a report and hold a discussion regarding the City Council and Planning and Zoning CommissionÓs roles and responsibilities relative to land use decisions. City Attorney Matthew C.G. Boyle presented this item to the Commission and Council and answered their questions. Mr. Boyle focused on the statutory roles of both bodies and discussed the Sunshine Laws and Fair Housing Act. No action was taken by the Commission or Council. Item 3. Receive a report and hold a discussion regarding recently approved projects within the Transit District Overlay (TDO). Planning Services Director Erica Marohnic presented an update on the projects that have been considered within the Transit District Overlay since it was approved on February 19, 2019 and answered questions. The Commission and Council discussed possible uses and vision for the TDO. Staff was directed to study possible future land uses for the TDO to create a vision. No action was taken by the Commission or Council. Item 4. Receive a report, hold a discussion, and provide staff direction regarding the City of GrapevineÓs Comprehensive Master Plan, specifically the Wall and Church Street corridors. There was not a presentation on this item. The Commission and Council discussed this item, including setbacks, and commercial uses verses residential uses along the Wall and Church Street Corridors. City Attorney Boyle answered questions. Staff was directed to study the exiting uses along Church street, changing the Comprehensive Master Plan for East Wall Street and to study the zoning and setbacks for these areas. No action was taken by the Commission or Council. Item 5. Receive a report, hold a discussion, and provide staff direction regarding current use-specific limitations for hotel and motel developments. Convention and Visitors Bureau Director PW McCallum described the latest trends in the hotel and motel industry and answered questions from the Commission and Council. City Council October 25, 2021 Page 2 The bodies discussed the options and asked for more details about what changes to the ordinances may look like. No action was taken by the Commission or Council. Item 6. Receive a report, hold a discussion, and provide staff direction regarding expansion of historic landmark overlays to non-residential buildings and properties within the Historic Grapevine Township District (HGT) and establish demolition standards for Historic Township District and landmarked properties. Convention and Visitors Bureau Director McCallum presented reasons that staff would like to have the ability to review commercial property construction in the Township and answered questions. Township Restoration Coordinator David Klempin and City Attorney Boyle answered questions. The Commission and Council discussed this issue and requested more details and to provide a draft ordinance amendment. No action was taken by the Commission or Council. ADJOURNMENT Motion was made to adjourn the meeting at 8:15 p.m. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, OÓDell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 2nd day of November, 2021. APPROVED: ____________________________ William D. Tate Mayor ATTEST: __________________________ Tara Brooks City Secretary City Council October 25, 2021 Page 3