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HomeMy WebLinkAbout2011-12-20 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, DECEMBER 20, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Briefing on Platting Requirements and Construction Standards. 2. Discuss multi-use of Community Activities Center during elections. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 16th day of December, 2011 at 5:00 p.m. J,► . Brown A tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 20th day of December, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 7:00 p.m. ITEM 1. BRIEFING, PLATTING REQUIREMENTS AND CONSTRUCTION STANDARDS Public Works Director Stan Laster reported that the City's platting requirements and construction standards have not been amended in years regarding right of way and alleys in residential developments. He noted there are challenges to develop some of the remaining areas within the City. Following discussion, it was the consensus of the City Council that the City's platting and construction standards did not need to be amended. There was no formal action taken by the City Council. ITEM 2. DISCUSS, MULTI-USE OF COMMUNITY ACTIVITES CENTER DURING ELECTIONS City Manager Bruno Rumbelow stated the proposed ordinance that was tabled at the December 6 Council meeting to eliminate solicitation and loitering at the Community Activities Center(CAC)during early voting would be addressed by Assistant City Attorney 12/20/11 Matthew Boyle. Mr. Boyle noted there were three options to address the loitering and solicitation during early voting: the proposed ordinance prohibiting loitering and solicitation except on election day, designation of a specific site for soliciting/loitering, or designate a specific location for voter entrance to a polling site. Discussion ensued relative to utilizing the north or south entrance to the CAC for voters only, adequate signage to direct voters to the entrance, designate voter only parking and adequate signage/markings for the 100 foot distance markers for electioneering. City Manager Rumbelow stated the Staff would put together plans utilizing the north and south entrance to the CAC for Council's consideration. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:31 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of January, 2012. APPROVED: William D. Tate Mayor ATTEST: oe- e=e- --4 Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 20, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER tv, (01 EXECUTIVE SESSION fivv"1, A,, (,( 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 16th day of December, 2011 at 5:00 p.m. ■ V J•• . Brown As istant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, DECEMBER 20, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Gary Martin JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to continue a public hearing relative to Zoning Application Z11-06, Conditional Use Permit Application CU11-26 and Planned Development Overlay PD11-06 filed by Grapevine Terrace Apartments. The subject property is located at 2311 West Grapevine Mills Circle. The zoning application requests rezoning of 11 acres from "R-MF-2" Multifamily District Regulations to"R-MF"Multifamily District Regulations for the development of a four-story apartment complex. The conditional use permit application requests a conditional use permit for density, height and parking and a planned development overlay to include but not be limited to deviation from maximum length of buildings and distance between buildings. This item was tabled at the November 15, 2011 meeting. 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Zoning Application Z11-07, Conditional Use Permit Application CU11-29 and Planned Development Overlay PD11-07 filed by Broadstone Grapevine Apartments. The subject property is located at 300 West Glade Road. The zoning application requests rezoning of 16.26 acres from "PCD" Planned Commerce Development District to "R-MF" Multifamily District Regulations for the development of an apartment complex. The conditional use permit application requests a conditional use permit to vary from height regulations and off-street parking requirements and a planned development overlay to deviate from but not limited to length of buildings and distance from building to off-street parking, vehicular use or storage area. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of December, 2011 at 5:00 p.m. 14.„2&__ .rte , J . Brown A :istant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 20, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 3. Consider a resolution updating authorization for Staff to participate in the development of the Links Trail Project, authorize an engineering design services contract for the Ruth Wall Road to Gaylord Trail segment and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-34 Turns Prohibited relative to Northwest Highway and Jenkins Street, and Pool Road and Glenhope Circle North. Public Works Director recommends approval. 5. Consider the second and final reading of an ordinance relative to Conditional Use Application CU11-30 filed by Massey Car Wash granting a conditional use permit for renovations to an existing hand held car wash for the addition of an automatic wash bay. The subject property is located at 1211 West Northwest Highway and is zoned "HC" Highway Commercial District. Development Services Director recommends approval. 6. Consider a resolution authorizing the purchase of a 2013 International 7400 chassis with vactor body from Southwest International Trucks, Inc. through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 7. Consider a resolution authorizing the purchase of ten license plate reader cameras for the Police Department from Federal Signal through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGACBuy). Police Chief recommends approval. 8. Consider a resolution authorizing the purchase of forty-two mobile video systems for the Police Department from Motorola Solutions and Kustom Signals through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGACBuy). Police Chief recommends approval. 9. Consider a resolution authorizing the purchase of a 2012 Caterpillar 299C compact track loader from Holt Cat through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 10. Consider authorizing the purchase of a washer/extractor and dryer for Fire Station #5 and an upgrade of a heater on an existing dryer for Fire Station #4 from Casco Industries. Fire Chief recommends approval. 11. Consider approval of Bid 374-2011 Water Brass, Pipe and Fittings Annual Contract with MSC Waterworks, Municipal Waterworks and HD Supply. Public Works Director recommends approval. 12. Consider the minutes of the December 6, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 13. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z11-06 (Grapevine Terrace Apartments) and a subsequent ordinance, if applicable. 14. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-26 (Grapevine Terrace Apartments) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to Planned Development Overlay PD11-06 (Grapevine Terrace Apartments) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning &Zoning Commission relative to the preliminary plat of Lot 1, Block 1, Grapevine Terrace Apartments and take any necessary action. 17. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lot 1, Block 1, Grapevine Terrace Apartments and take any necessary action. 18. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z11-07 (Broadstone Grapevine Apartments) and a subsequent ordinance, if applicable. 19. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-29 (Broadstone Grapevine Apartments) and a subsequent ordinance, if applicable. 20. Consider the recommendation of the Planning & Zoning Commission relative to Planned Development Overlay PD11-07 (Broadstone Grapevine Apartments)and a subsequent ordinance, if applicable. 21. Consider the recommendation of the Planning &Zoning Commission relative to the preliminary plat of Lot 1, Block 1, Broadstone Grapevine Addition and take any necessary action. 22. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lot 1, Block 1, Broadstone Grapevine Addition and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 16th day of December, 2011 at 5:00 p.m. Joy'. Brown Ass tant City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, DECEMBER 20, 2011 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the December 20, 2011 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 16th day of December, 2011 at 5:00 p.m. Crjaruev\._ J . Brown Assistant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, DECEMBER 20, 2011 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z11-06 (Grapevine Terrace Apartments) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU11-26 (Grapevine Terrace Apartments) and make a recommendation to the City Council. 3. Consider Planned Development Overlay PD11-06(Grapevine Terrace Apartments) and make a recommendation to the City Council. 4. Consider the preliminary plat of Lot 1, Block 1, Grapevine Terrace Apartments and make a recommendation to the City Council. 5. Consider the final plat of Lot 1, Block 1, Grapevine Terrace Apartments and make a recommendation to the City Council. 6. Consider Zoning Application Z11-07 (Broadstone Grapevine Apartments)and make a recommendation to the City Council. 7. Consider Conditional Use Application CU11-29(Broadstone Grapevine Apartments) and make a recommendation to the City Council. 8. Consider Planned Development Overlay PD11-07 (Broadstone Grapevine Apartments) and make a recommendation to the City Council. 9. Consider the preliminary plat of Lot 1, Block 1, Broadstone Grapevine Addition and make a recommendation to the City Council. 10. Consider the final plat of Lot 1, Block 1, Broadstone Grapevine Addition and make a recommendation to the City Council. CONSIDERATION OF MINUTES 11. Consider the minutes of the November 15, 2011 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of December, 2011 at 5:00 p.m. 11; I J.• . Brown As- tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of December, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum,with Commissioner Gary Martin absent,with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z11-06, CONDITIONAL USE APPLICATION CU11-26 AND PLANNED DEVELOPMENT OVERLAY PD11-06 GRAPEVINE TERRACE APARTMENTS 12/20/11 Mayor Tate declared the public hearing continued from the November 15, 2011 meeting. Planning & Development Manager Ron Stombaugh reported that Zoning Application Z11-06, Conditional Use Application CU 11-26 and Planned Development Overlay PD11-06 had been filed by Grapevine Terrace Apartments. The subject property is located at 2311 West Grapevine Mills Circle. The zoning application requests rezoning of 11 acres from "R-MF-2" Multifamily District Regulations to "R-MF" Multifamily District Regulations for the development of a four-story apartment complex. The conditional use application requests a conditional use permit for density, height and parking and a planned development overlay to include but not be limited to deviation from maximum length of buildings and distance between buildings. This item was tabled at the October 18 and November 15, 2011 meetings. Mr. Stombaugh advised the applicant intends to develop a multi-structure apartment complex consisting of seven main buildings comprising a total 278 units that will have controlled (gated) access at all three access points. A total of 478 parking spaces (1.72 spaces/unit) have been provided to serve the complex. The applicant is utilizing the conditional use permit process to vary from the following requirements of density (26.7 units per acre); height (four stories not to exceed 50 feet); parking; and front yard setback (25 feet). The planned development overlay is required for the applicant to develop the site as intended relative to off-street parking, building length and separation, building location and vehicle parking and landscaping. Mr. Johathan Koster, Mr. Dave Hicks, Mr. Herb Meeks and Mr. Rick Simmons requested favorable consideration of the application highlighting the architecture/facade, landscaping, open space, parking, carports and access to the development. The Council and Commission commented regarding the height of the complex, landscaping buffers, open space and access to the complex. It was noted that the applicant appeared to have addressed the concerns expressed at the last Council meeting. Mayor Tate invited guests present to comment regarding the application. Mr. Jerry Pittman, 2627 Eagle Drive, representing the Linkside Homeowners Association, expressed their support for the project. Their concerns regarding drainage and safety issues will be addressed, if the project is approved. City Secretary Huff reported there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Tiggelaar & E. Martin Nays: None Absent: G. Martin 2 12/20/11 Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. PUBLIC HEARING, ZONING APPLICATION Z11-07, CONDITIONAL USE APPLICATION CU11-29 AND PLANNED DEVELOPMENT OVERLAY PD11-07 BROADSTONE GRAPEVINE APARTMENTS Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Zoning Application Z11-07, Conditional Use Permit Application CU11-29 and Planned Development OverlayPD11-07 had been filed by Broadstone Grapevine Apartments. The subject property is located at 300 West Glade Road. The zoning application requests rezoning of 16.26 acres from "PCD" Planned Commerce Development District to"R-MF" Multifamily District Regulations for the development of an apartment complex. The conditional use permit application requests a conditional use permit to vary from height regulations and off-street parking requirements and a planned development overlay to deviate from but not limited to length of buildings and distance from building to off-street parking, vehicular use or storage area. Mr. Stombaugh reported the applicant proposes to develop a multi-structure apartment complex located at the northwest corner of West Glade Road and State Highway 360. The project will consist of 11 main buildings comprising a total of 321 units with controlled gated access from two access points along West Glade Road (main access point) and the southbound service road of State Highway 360 (secondary access point). A total of 718 parking spaces (2.24 spaces/unit)will be provided with 186 of those being enclosed garage spaces, 356 spaces as uncovered surface parking and 176 spaces as tandem parking located behind the enclosed garages. The applicant is utilizing the conditional use permit process to vary from the height and parking requirements. The planned development overlay is necessary for the applicant to develop the site regarding building length and building location and vehicle use/parking areas. Mr. Nick Wilhelmson and Mr. Bill Deacon requested favorable consideration of the application. Mr. Wilhelmson highlighted the amenities, landscaping, building façade of the proposed apartment complex and Mr. Deacon addressed the issues of the difficulty in marketing the subject site. The Council and the Commission expressed concerns regarding the appearance of the development from Glade Road, landscaping buffer and height of the development. 3 12/20/11 Council Member Coy stated concerns regarding the number of multi-family developments coming before the Council and Commission. He requested that the Planning & Zoning Commission revisit the Land Use Master Plan and confirm the way for the City to develop— low density versus high density—and make sure that in the long term there is a plan in place for development. Mayor Tate invited guests present to comment regarding the application. Mr. Dean Eldridge, 4102 Lexington Parkway, Colleyville, representing the Stone Bridge Oaks Homeowners Association, expressed support for the proposed project. City Secretary Huff stated the Council and Commission had been copied the one letter of support for the application. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Tiggelaar & E. Martin Nays: None Absent: G. Martin Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. Mayor Tate announced the City Council would take a brief recess. Upon reconvening in the City Council Chambers, all members of the City Council were present. ITEM 3A. CITIZENS COMMENTS, MR. CARL YOUNG Mr. Carl Young,4113 Meadow Drive, commended the City Council for tabling the proposed loitering/solicitation ordinance at the Community Activities Center and working on a solution to benefit candidates and voters. ITEM 3. RESOLUTION, AUTHORIZE PARTICIPATION IN LINKS TRAIL PROJECT AND ENGINEERING DESIGN SERVICES CONTRACT, RUTH WALL ROAD/GAYLORD TRAIL SEGMENT 4 12/20/11 Public Works Director Stan Laster recommended approval of a resolution updating and consolidating authorization and direction to Staff for participation in the development of the Links Trail project, and to approve an engineering design services contract with BW2 Engineers, Inc. in the amount of$24,000.00 for design services for the Ruth Wall Road to Gaylord Trail segment of the Links Trail project. Mayor Pro Tern Wilbanks, offered a motion to approve the resolution as recommended. Council Member Freed seconded the motion and the vote was as follows: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF TO PARTICIPATE IN THE DEVELOPMENT OF THE TRAIL LINKAGE BETWEEN RUTH WALL ROAD AND GRAPEVINE MILLS MALL, INCLUDING CONNECTION TO THE GAYLORD TEXAN RESORT AND CONVENTION CENTER, WITH STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM FUNDING AND SURFACE TRANSPORTATION PROGRAM — METROPOLITAN MOBILITY FUNDING; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Spencer removed Item 5 Ordinance, Second and Final Reading of Ordinance No. 2011-66 Conditional Use Application CU11-30 Massey Car Wash from the consent agenda. Item 4. Ordinance, Amend Chapter 23 Traffic, Section 23-34 Turns Prohibited, Northwest Highway and Pool Road Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-34 Section 23-34 Turns Prohibited relative to prohibiting left turns from westbound Northwest Highway to southbound Jenkins Street and from northbound Jenkins Street to westbound Northwest Highway, and to eliminate the prohibition of left turns from northbound Pool Road to westbound Glenhope Circle North and from eastbound Glenhope Circle North to northbound Pool Road. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 5 12/20/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-65 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-34, TURNS PROHIBITED;AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 5. ORDINANCE, SECOND AND FINAL READING ORDINANCE NO. 2011-66 CONDITIONAL USE APPLICATION CU11-30 MASSEY CAR WASH This item was removed from the consent agenda and discussed after Item 12. Development Services Director recommended approval of the second and final reading of Ordinance No. 2011-66 approving Conditional Use Application CU11-30 filed by Massey Car Wash granting a conditional use permit for renovations to an existing hand held car wash for the addition of an automatic wash bay. The subject property is located at 1211 West Northwest Highway and is zoned "HC" Highway Commercial District. Council Member Spencer expressed concern that Staff would make a decision to regulate traffic flow on the site other than what was approved by the City Council. Discussion ensued that on the first reading of the ordinance, the applicant was directed to meet with the Site Plan Review Committee for acceptance of the plan for the placement of directional median and traffic buttons as recommended by the City's traffic engineer. Council Member Freed stated the Site Plan Review Committee is comprised of the Planning &Zoning Commission Chairman, Development Services Director and the Council liaison to the Commission. She reported that for safety reasons, the Traffic Engineer recommended traffic buttons for interior traffic flow, no left turn signs at the entrance/exit on Northwest Highway and the northern most entrance/exit on Dove Road and a mountable concrete direction median not to exceed three inches above grade within the northern most entrance/exit on Dove Road. She stated that all members of the Committee voted for approval of the recommendation of the traffic engineer for safety reasons. Following discussion, Council Member Freed, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 6 12/20/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-66 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-30 FOR RENOVATIONS TO AN EXISTING CAR WASH IN A DISTRICT ZONED"HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Purchase, 2013 International 7400 Chassis Public Works Director recommended approval of a resolution authorizing the purchase of a 2013 International 7400 chassis with vactor body from Southwest International Trucks, Inc. in an amount not to exceed $314,152.00 through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 7 12/20/11 2013 INTERNATIONAL 7400 CHASSIS AND VACTOR BODY THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Purchase, License Plate Reader Cameras Police Chief recommended approval of a resolution authorizing the purchase of ten license plate reader cameras for the Police Department in the amount not to exceed $137,287.63 from Federal Signal through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGACBuy). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AUTOMATED LICENSE PLATE READERS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Purchase, Mobile Video Systems Police Chief recommended approval of a resolution authorizing the purchase of forty-two mobile video systems for the Police Department from Motorola Solutions and Kustom Signals through an Interlocal Agreement for Cooperative Purchasing with the Houston- Galveston Area Council (HGACBuy). The total cost of this purchase is not to exceed $312,975.84 with $235,587.36 to Motorola Solutions and $77,388.48 to Kustom Signals. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MOBILE VIDEO SYSTEMS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE 8 12/20/11 Item 9. Resolution, Authorize Purchase, 2012 Caterpillar 299C Compact Track Loader Public Works Director recommended approval of a resolution authorizing the purchase of a 2012 Caterpillar 299C compact track loader for the Parks Department in the amount not to exceed $63,401.00 from Holt Cat through an Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 2012 CATERPILLAR 299C COMPACT TRACK LOADER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Authorize Purchase, Washer/Extractor and Dryer, Fire Department Fire Chief recommended approval of the purchase of a washer/extractor and dryer for Fire Station #5 and the upgrade of a heater on an existing dryer for Fire Station #4 in the amount of $21,250.00 from Casco Industries. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Award Bid 374-2011 Water Brass, Pipe and Fittings Annual Contract Public Works Director recommended award of Bid 374-2011 Water Brass, Pipe and Fittings Annual Contract to MSC Waterworks, Municipal Waterworks and HD Supply. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 9 12/20/11 Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the December 6, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z11-06 GRAPEVINE TERRACE APARTMENTS Chairman Larry Oliver reported the Planning &Zoning Commission voted 7-0 for denial of Zoning Application Z11-06 filed by Grapevine Terrace Apartments requesting rezoning of 11 acres from "R-MF-2" Multifamily District Regulations to "R-MF" Multifamily District Regulations for property located at 2311 West Grapevine Mills Circle for the development of a 278 unit, 4-story apartment complex. Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation for denial of the rezoning. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Lease & Coy Nays: Tate, Stewart & Freed ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-26 GRAPEVINE TERRACE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of Conditional Use Application CU11-26 filed by Grapevine Terrace Apartments requesting a conditional use permit to vary from the established standards for density, height, parking and front yard setback. The subject property is located at 2311 West Grapevine Mills Circle and is zoned "R-MF" Multifamily District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation for denial of the conditional use permit. The motion prevailed by the following vote: 10 12/20/11 Ayes: Wilbanks, Spencer, Lease & Coy Nays: Tate, Stewart & Freed ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD11-06 GRAPEVINE TERRACE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of Planned Development Overlay PD11-06 filed by Grapevine Terrace Apartments requesting approval of the planned development overlay for the development at 2311 West Grapevine Mills Circle with deviation from building length, building separation and location, landscaping and off-street parking location. Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to accept the Commission's recommendation for denial of the planned development overlay. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Lease & Coy Nays: Tate, Stewart & Freed ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 1, BLOCK 1, GRAPEVINE TERRACE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Grapevine Terrace Apartments located west of Grapevine Mills Mall. Council Member Spencer, seconded by Council Member Lease,offered a motion to accept the Commission's recommendation for denial of the preliminary plat of Lot 1, Block 1, Grapevine Terrace Apartments. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: Freed ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, GRAPEVINE TERRACE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine Terrace Apartments. The subject property is located west of Grapevine Mills Mall. Council Member Coy, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation for denial of the final plat of Lot 1, Block 1, Grapevine Terrace Apartments. The motion prevailed by the following vote: 11 12/20/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: Freed ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z11-07 BROADSTONE GRAPEVINE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 4-3 for denial of Zoning Application Z11-07 filed by Broadstone Grapevine Apartments requesting rezoning of 16.26 acres from "PCD" Planned Commerce Development District to"R-MF"Multifamily District Regulations for property located at 300 West Glade Road for the development of a 321 unit apartment complex. Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation for denial of the rezoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-29 BROADSTONE GRAPEVINE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 5-2 for denial of Conditional Use Application CU11-29 filed by Broadstone Grapevine Apartments requesting a conditional use permit to vary from the established standards for building height and parking. The subject property is located at 300 West Glade Road. Council Member Spencer, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation for denial of the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD11-07 BROADSTONE GRAPEVINE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 5-2 for denial of Planned Development Overlay PD11-07 filed by Broadstone Grapevine Apartments requesting a planned development overlay for the development at 300 West Glade Road with deviation from building length and distance from building to off-street parking. 12 12/20/11 Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation for denial of the planned development overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, BROADSTONE GRAPEVINE ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 5-2 for denial of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Broadstone Grapevine Addition located north of Glade Road and west of State Highway 360. Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation for denial of the preliminary plat of Lot 1, Block 1, Broadstone Grapevine Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, BROADSTONE GRAPEVINE ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 5-2 for denial of the Statement of Findings and the final plat of Lot 1, Block 1, Broadstone Grapevine Addition located north of Glade Road and west of State Highway 360. Council Member Coy, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation for denial of the final plat of Lot 1, Block 1, Broadstone Grapevine Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Lease, seconded by Council Member Coy, offered a motion to adjourn the meeting at 10:08 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of January, 2012. 13 12/20/11 APPROVED: William D. Tate Mayor ATTEST: 04. or" t Linda Huff City Secretary 14