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HomeMy WebLinkAboutItem 22 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of November, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 6.30 p.m. EXECUTIVE SESSION: Item 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. Council Member Duff O'Dell arrived at 6.36 p.m. The City Council recessed to the City Council Conference Room and began the closed session at 6.36 p.m. The closed session ended at 7.18 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation Council Member O'Dell gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 28 Posted the Colors and lead the Chambers in the Pledges of Allegiance. Item 4. Citizen Comments Richard DeOtte, 112 Keystone Drive, Southlake requested the City's vote for the Tarrant Appraisal District Board. PRESENTATIONS Item 5. Mavor Tate to present a proclamation declaring November 1, 2021 National Familv Literacv Day. Mayor Tate presented the proclamation for National Family Literacy Day to Mary Kate McRaney and the National Society of the Daughters of the American Revolution, The Texas Chapter of Grapevine, Captain Molly Corbin. Council did not take any action on this item. Item 6. Mavor Tate to present a proclamation declaring November 2, 2021 National Arbor Day. Mayor Tate presented this item to Parks and Recreation Director Kevin Mitchell who announced the City received the Outstanding Landscaping Award for the Green Ribbon Project and Project of the Year Award for the Dallas Road Enhancement Project for the 2021 Texas State Tree Awards sponsored by the Texas A&M Forest Service and the International Society of Arboricultural. City Council November 2, 2021 Page 2 Council did not take any action on this item. Item 7. Mavor Tate to recognize the Grapevine AMBUCS Chapter for receiving the prestigious "#1 Scorecard Chapter in the Nation" designation. Mayor Tate recognized the Grapevine Ambucs and former President Vernon Taylor for their national recognition and dedication to the Grapevine community. Mr. Taylor thanked the Council for the recognition and described the mission of AMBUCS. Council did not take any action on this item. Item 8.On behalf of the American Academv for Park and Recreation Administration in partnership with the National Recreation and Parks Association Carolvn McKnight- Fredd, National Recreation and Parks Association (NRPA) Board Member, will present the Gold Medal Finalist Plaque to the Parks and Recreation Department. Parks and Recreation Director Mitchell introduced National Recreation and Parks Association Board Member Carolyn McKnight-Fredd who highlighted the accomplishments of the Grapevine Parks and Department and described their continued pursuit of excellence that lead them to be named one of the top 5 Parks Administrations in the nation. Council did not take any action on this item. NEW BUSINESS Item 9. Consider Resolution No. 2021-017 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant program for Fiscal Year 2022, Ordinance No. 2021-057 appropriating funds, and take anv necessary action. Police Chief Mike Hamlin presented this item and answered questions from Council. With the grant of $19,986 the Police Department will purchase a portable camera system. Motion was made to approve Resolution No. 2021-017 authorizing the acceptance of funds for the State of Texas Justice Assistance Grant program and Ordinance No. 2021- 057 appropriating the funds. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2021-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE City Council November 2, 2021 Page 3 ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS JUSTICE ASSISTANCE GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT'S INITIAL FUNDING IS READILY AVAILABLE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2021-057 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT $19,986 IN THE GRANT FUND TO BE RECEIVED FROM THE JUSTICE ASSISTANCE GRANT (JAG) AND AUTHORIZING THE APPROPRIATION OF $19,986 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE PURCHASE OF CAMERAS TO UPGRADE THE CAMERA SYSTEM ON MAIN STREET WHICH ARE CONSISTENT WITH APPROVED GRANT EXPENDITURES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Resolution No. 2021-018 authorizing acceptance of funds for the State of Texas. Office of the Governor. Victim of Crime Formula Act Grant Program for Fiscal Year 2022, Ordinance No. 2021-058 appropriating funds, and take anv necessary action Police Chief Hamlin presented this item and answered questions from Council. The Grant funds will be used to hire a part-time Victim Services Advocate. Motion was made to approve Resolution No. 2021-018 authorizing acceptance of funds for the Victim of Crime Formula Act Grant Program and Ordinance No. 2021-058 appropriating funds. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2021-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF City Council November 2, 2021 Page 4 TEXAS, OFFICE OF THE GOVERNOR, VICTIM OF CRIME ACT FORMULA GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM` CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT'S NON -FIDUCIARY MATCHING SHARE IS READILY AVAILABLE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2021-058 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT $25,000 IN THE GRANT FUND TO BE RECEIVED FROM THE VICTIM OF CRIME ACT FORMULA GRANT PROGRAM AND AUTHORIZING THE APPROPRIATION OF $25,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider a sole source contract for the installation and storage of purchased Christmas lights from Illumin Art. Convention and Visitors Bureau Executive Director P.W. McCallum recommended approval of the installation and storage of holiday lights on Main Street, Wallis Hotel and the historic depot area for an amount not to exceed $21,647. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 2, 2021 Page 5 Item 12. Consider a sole source purchase of boat slip rentals for both Fire Department boats and a iet ski from Scott's Landing Marinas at Lake Grapevine. Fire Chief Darrell Brown recommended approval of the rental of boat slips for the Fire Department marine units for an amount not to exceed $15,768. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider Resolution No. 2021-016 adopting the North Central Texas Council of Government's (NCTCOG) suggestions for Traffic Incident Management (TIM) policv. Fire Chief Brown recommended approval of the adoption of the North Central Texas Council of Governments Traffic Incident Management policy. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2021-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT'S (NCTCOG) SUGGESTIONS FOR TRAFFIC INCIDENT MANAGEMENT (TIM) POLICY; AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the purchase of XtremlO support for EMC SANS maintenance from Unique Digital. Chief Technology Officer Tessa Allberg recommended approval of the maintenance and software support for the Public Safety Building for an amount not to exceed $24,602. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 2, 2021 Page 6 Item 15. Consider the renewal of annual contracts for trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. Parks and Recreation Director Mitchell recommended approval of the contracts for trees and large shrubs to be purchased on an as -needed basis for an estimated amount of $355,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the award of an informal request for quote for wrapping Christmas lighting in trees at The REC. Library and Torian Cabin from First Choice Christmas Lights. Parks and Recreation Director Mitchell recommended approval of the award of an informal request for quote for wrapping Christmas lights in trees at The REC, Library and Torian Cabin for an amount not to exceed $22,650. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the purchase and installation of svnthetic grass from Svnthetic Grass Pros. Parks and Recreation Director Mitchell recommended approval of the purchase and installation of synthetic grass for Casey's Clubhouse at Dove Park and Oak Grove Baseball for an amount not to exceed $113,826. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider a sole source purchase of a pump repair at the Hilton Lift Station from Global Pump Solutions. Public Works Director Bryan Beck recommended approval of the sole source purchase of a pump repair at the Hilton Lift Station for an amount not to exceed $15,978. City Council November 2, 2021 Page 7 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of one 2022 F150 crew cab truck from Sam Pack's Five Star Ford. Public Works Director Beck recommended approval of the purchase of an F150 crew crab truck for the Public Works Department for a total amount not to exceed $36,381. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of replacement lighting control panel switches and sensors at the Public Safetv Building from Facilitv Solutions Group. Public Works Director Beck recommended approval of the purchase of replacement lighting control panel switches and sensors for a total amount not to exceed $119,610. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the minutes of the October 19, 2021 Regular Citv Council meeting and October 25, 2021 Workshop. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT City Council November 2, 2021 Page 8 Motion was made to adjourn the meeting at 8.05 p.m Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of November, 2021. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council November 2, 2021 Page 9