HomeMy WebLinkAboutItem 12 - Horticultural Chemicals and FertilizersMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER, ,
MEETING DATE: MAY 5, 2015 �j
SUBJECT: APPROVAL FOR THE AWARD OF RFB 426-2015 ANNUAL
CONTRACTS FOR HORTICULTURAL CHEMICALS AND
FERTILIZERS
City Council to consider approval for the award of RFB 426-2015 for annual contracts to
BWI Companies, Inc., Harrell's, LLC, Helena Chemical Company, Innovative Turf
Supply and Winfield Solutions, LLC for horticultural chemicals and fertilizers.
FUNDING SOURCE:
Funds are available in account 100-42205-312-3 (General Fund/Parks and Recreation/
Grounds Maintenance) and 210-42205-340-2 (Lake Enterprise Fund/Golf Course
Maintenance/Grounds Maintenance) in the estimated annual amount of $150,000.
10m"llei-• r
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star -Telegram on March 5 and 12, 2015. The bid was open
electronically and available to the public on March 27, 2015. There were 349 invitations
sent out through the eBid Procurement system. There were 10 bids received.
Based on the evaluation of the bid by the Parks and Recreation Department, Golf staff
and Purchasing it was determined a multiple award contract would be made. The
awarded bidders are listed below. The contract is for an initial one-year period with four,
one-year renewal options.
BWI Companies, Inc.
Winfield Solutions, LLC
Harrell's, LLC
Helena Chemical Company
Innovative Turf Supplies
4/30/2015 11:41:18 AM
The purpose of this contract is to establish fixed annual pricing for 74 various types of
horticultural chemicals and fertilizers to be purchased on an as -needed basis for the
Parks and Recreation Department and the Grapevine Golf Course.
Staff recommends approval.
RW/MT/LW
4/30/2015 11:41:18 AM
RFB 426-2015 Addendum 1
Horticultural Chemicals and Fertilizers
The City of Grapevine is soliciting sealed
Request for Bid
3/5/2015 8:16:57 AM Central
3/27/2015 2:00:00 PM Central
�rganixIon
Grapevine TX Purchasing
W►rknur
Grapevine TX Purchasing
bid uerltowneP
Lance Wright
email
Iwright@grapevinetexas.gov
Phone
(817) 4103336
Fax
(817) 4103066
Responding Supplier City State Response Submitted Lines Responded Response Total I
DWF Golf Supplies
Watauga
TX
3/21/2015 2:37:32 PM
9
$10,080.00
Innovative Turf Supply
Pilot Point
TX
3/2512015 4:03.07 PM;
15
$11,608.80
Justin Seed Co.
justin
TX
3/11/2015 1:04:28 PM
3
$14,310.00
Horizon Distributors
Bedford
TX
3/27/2015 9:31:33 AM
19
$57,192,08
John Deere Landscapes
Chicago
IL
3/26/2015 2:19:58 PM
29
$184,418.89
BWl Companies. Inc.
Dallas
TX
3/2512015 9:22:30 AM •
63
$301,754.591
Winfield Solutions LLC
Dallas
TX
3/26/2015 3:24:14 PM
59
$304,424.34
Ha'rrell's, LLC
Atlanta
GA
3/26/2015 2:56:21 PM
55
$1,378,837.06'
Helena Chemical Company
Greenville
TX
3/23/2015 7:09:39 PM
62
$27,375,957.74
Please note: Lines Responded and Response Total only includes responses to specification.
No alternate response data is included.
"TABULATION STATEMENT"
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON THE RESPONSIVENESS OF SUCH BID
OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH
ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING GUIDELINES, AND PROJECT DOCUMENTS, INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY
WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.
RFB 426-2015 Addendum 1 - Page 1