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HomeMy WebLinkAboutItem 21 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 14th day of June, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:02 p.m. ITEM 1. DISCUSS, COMMUNITY ACTIVITIES CENTER EXPANSION BUSINESS AND STAFFING PLANS Mr. Leon Younger of Pros Consulting briefed the City Council on the draft business and staffing plans. He reviewed the proposed Community Activities Center(CAC) project which would expand the current 48,000 square foot facility to 108,000 square feet, current and proposed fee schedule for Grapevine along with similar sized city-operated facilities in surrounding cities, and presented the existing staffing level of the CAC and Senior Activities Center (six full-time positions) and the proposed staffing level (13 full-tim positions) for the expanded facility. Note: Council Member Spencer arrived at 6:27 p.m. during the presentation. In the draft report, the CAC is projected to have an average annual operational cost recovery of 99% based on all operating assumptions—which included an annual family membership fee of $500 and an individual membership fee of $205. The City Council expressed concerns that the proposed membership fees were too high and that it was the Council's intent to make the CAC affordable to the citizens. There was discussion on non- resident fees, the subsidy level to maintain membership affordability and the level of building programming. Following discussion, it was the consensus of the City Council that the business plan be revised using $300 for an annual family membership, and to draft a membership fee schedule based on level of service. 06/14/12 There was no formal action taken by the City Council. ITEM 2. DISCUSS, FINANCING ALTERNATIVES PUBLIC SAFETY BUILDING CONSTRUCTION AND COMMUNITY ACTIVITIES CENTER EXPANSION Administrative Services Director John McGrane reviewed the Public Safety Building construction and Community Activities Center expansion finance alternatives: issuance of General Obligation Bonds through voter approval in November 2012, issuance of Certificates of Obligation, combination of cash payment from Quality of Life Fund with issuance of General Obligation Bonds or Certificates of Obligation, or a combination of all. He also reviewed the impact on the tax rate when funding $70,000,000 in debt, and the Quality of Life Fund financial summary. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the workshop at 7:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Tax Increment Financing District Reinvestment Zone Number One (TIF#1) Board of Directors of the City of Grapevine, Texas met in Executive Session on this the 19th day of June, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor/TIF Board President C. Shane Wilbanks Mayor Pro Tem/TIF Board Sharron Spencer Council Member Roy Stewart Council Member/TIF Board Darlene Freed Council Member Mike Lease Council Member/TIF Board Chris Coy Council Member/TIF Board Carolyn Sims Tarrant County Mark McLendon Tarrant County Junior College Leon Leal Grapevine-Colleyville Independent School District constituting a quorum, with TIF Board Member Scott Rule absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the joint meeting to order at 6:03 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council and TIF#1 Board of Directors would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon the City Council and TIF#1 Board of Directors reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary from the TIF#1 06/19/12 Board regarding the closed session relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. City Manager Bruno Rumbelow recommended approval and authorization for the City Manager to execute an Economic Development Agreement with Grapevine Mills LTD Partnership in an amount not to exceed $14,000,000.00 for interior renovations ($10,000,000) and future exterior improvements ($4,000,000) at Grapevine Mills Mall. TIF Board Member Coy, seconded by TIF Board Member Stewart, offered a motion to approve the recommendation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Lease, Coy, Sims, McLendon & Leal Nays: None Absent: Rule Note: The TlF#1 Board of Directors then considered other published business. Board Member Lease, seconded by Board Member Stewart, offered a motion to adjourn the TIF#1 Board of Directors meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Lease, Coy, Sims, McLendon & Leal Nays: None Absent: Rule Upon the City Council reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary from the City Council regarding the closed session relative to (Item 1 A)conference with City Manager and Staff under Section 551.087, Texas Government Code. City Manager Bruno Rumbelow recommended approval and authorization for the City Manager to execute an Economic Development Agreement with Grapevine Mills LTD Partnership in an amount not to exceed $14,000,000.00 for interior renovations ($10,000,000) and future exterior improvements ($4,000,000) at Grapevine Mills Mall. Council Member Stewart, seconded by Council Member Coy, offered a motion to approve the recommendation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the TIF #1 Board had adjourned and that the City Council would reconvene in the City Council Conference Room to conduct a closed session relative to (2A) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11, (2B) Pending or contemplated litigation relative to Dawn M. Grams Horak, et al vs. Grapevine Heritage Foundation and City of Grapevine,Texas, Cause No. 342-259676-12 and (2C)Conference 2 06/19/12 with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Sections 551.071 and 551.087, Texas Government Code. NOTE: City Council continued with the Special City Council meeting workshop in open session in the City Council Conference Room. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending or contemplated litigation or conference with City Manager and Staff under Sections 551.071 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of June, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 7:09 p.m. ITEM 1. DISCUSS PROCESS FOR RECONSIDERING ZONING RELATED CASES Development Services Director Scott Williams stated at the June 5, 2012 City Council meeting, Mayor Tate had requested the process for reconsidering zoning related cases be placed on a future agenda. It was noted that the City Council had several options when considering the Planning & Zoning Commission's recommendation on a case: tabling, denial, denial without prejudice or referring the case back to the Commission. Following discussion, it was the consensus of the City Council to have Staff draft a policy that would require a request by two Council Members to reconsider a previously voted on zoning related case. There was no formal action taken by the City Council. ITEM 2. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting the sales tax strength index is leveling out, expenditures remain low, water sales were down due to weather conditions and that the Hotel Occupancy Tax collection had a slight decrease. The City's unemployment rate is 5.5%. 06/19/12 There was no formal action taken by the City Council. ITEM 3. ADMINISTRATIVE SERVICES DEPARTMENT UPDATE City Manager Bruno Rumbelow stated that due to time constraints, the Administrative Services Department Update would be presented at a future Council meeting. NOTE: City Council continued with the Regular City Council meeting in open session !in the City Council Chambers. ADJOURNMENT Council Member Stewart, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:27 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of June, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with Commission Chairman Larry Oliver absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:33 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, CERTIFICATES OF RECOGNITITION 06/19/12 Mayor Tate and the Fire Department presented Certificates of Recognition to Mr. Nick Valdez, Mr. Alex Torda, Mr. Kyle Smith and LA Fitness for life saving measures administered to Mr. James Breuel during his cardiac arrest at LA Fitness on May 10, 2012. ITEM 2. PRESENTATION, SANTA USA PROGRAM Mr. David Moon recognized the Fire and Police Departments, and the City of Grapevine for their support and participation in the Santa USA Program by presenting certificates to Fire Chief Steve Bass and Assistant Police Chief Ben Flanagan. Note: Council Member Spencer left the dais and returned during the presentation. ITEM 3. PUBLIC HEARING ZONING APPLICATION Z12-01 WEST WALL STREET Planning and Development Manager Ron Stombaugh reported that Shamrock Ventures Property Development Inc. (West Wall Street) had requested withdrawal without prejudice of Zoning Application Z12-01 requesting rezoning of 0.8 acres of property located at 1331 West Wall Street from "PO" Professional Office District Regulations to "R-7.5" Single Family District Regulations. Commissioner Tiggelaar, seconded by Commissioner Hotelling, offered a motion to approve the withdrawal of the application without prejudice. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the withdrawal of the application without prejudice. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, ZONING APPLICATION Z12-05 CONDITIONAL USE APPLICATION CU12-18 AND PLANNED DEVELOPMENT OVERLAY PD12-03 BROADSTONE GRAPEVINE APARTMENTS Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Zoning Application Z12-05, Conditional Use Application CU12-18 and Planned Development Overlay PD12-03 had been filed by Alliance Realty Partners (Broadstone Grapevine Apartments) for property located at 300 West Glade Road. The zoning application requests rezoning of 16.263 acres from "PCD" Planned Commerce Development District to °R-MF" Multifamily District 2 06/19/12 Regulations for the development of a 269 unit multifamily complex. The conditional use permit application requests a conditional use permit to vary from established standards relative to building height and a planned development overlay to include but not be limited to deviation from building length and building location relative to off-street parking. Mr. Stombaugh reported the,applicant proposes to develop a multi-structure apartment complex located at the northwest corner of West Glade Road and State Highway 360. The project will consist of 11 main buildings comprising a total of 269 units with controlled gated access from two access points along West Glade Road (main access point) and the southbound service road of State Highway 360 (secondary access point). A total of 592 parking spaces(2.20 spaces/unit)will be provided with 186 of those being enclosed garage spaces, 230 spaces as uncovered surface parking and 176 spaces as tandem parking located behind the enclosed garages. The applicant is utilizing the conditional use permit process to vary from the height requirements (three stories not to exceed 45 feet). The planned development overlay is necessary for the applicant to develop the site regarding building length (225 linear feet) and building location and vehicle use/parking areas (five foot separation). Mr. Nick Wilhelmson highlighted amenities of the complex, landscaping, building height of the proposed apartment complex and Mr. Bill Deacon addressed the issues of the height of the subject site to the adjacent neighborhoods. The Council commented on the height of the complex, lose of commercial property, trash compactor location and parking adjacent to the compactor. Mayor Tate invited guests present to comment regarding the application. Mr. Carl Young, 4113 Meadow Drive, spoke concerning traffic patterns on Glade Road. One letter of support had been copied to the City Council and Commission. Commissioner Wilson, seconded by Commissioner G. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, CONDITIONAL USEAPPLICATION CU12-20 PYLANT MEDICAL OFFICE 3 06/19/12 Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU12-20 had been filed by Pylant Medical Office for property located at 1034 Texan Trail requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011-50 to allow for the development of a 17,155 square foot medical office building with one outdoor speaker located under the canopy at the building's main entrance. The subject property is zoned "BP" Business Park District. Required parking for the proposed use is 63 spaces, with 68 spaces being provided. Mr. Eddie Eckert representing the applicant requested favorable consideration of the application. The City Council and the Planning & Zoning Commission questioned the need for an outdoor speaker. Mr. Eckert stated the speaker provided outside music for visitors. After discussion on the outdoor speaker, Mr. Eckert requested the outdoor speaker be removed from consideration. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the City Council and the Planning &Zoning Commission. Commissioner Hotelling, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU12-23 SIDE STREET WINERY & BODEGA Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Side Street Winery&Bodega had requested the public hearing be tabled to the July 17, 2012 meeting for Conditional Use Application CU12-23 requesting a conditional use permit forthe possession, storage, retail sale and on- and off-premise consumption of alcoholic beverages (wine only) in conjunction with a winery. The subject property is located at 422 South Barton Street and is zoned "CBD" Central Business District. 4 06/19/12 Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to continue the public hearing until July 17, 2012. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver Council Member Lease, seconded by Council Member Spencer, offered a motion to continue the public hearing until July 17, 2012. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Abstain: Freed Mayor Tate stated that this would be the only notification to adjacent property owners of the continued public hearing. ITEM 7. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL12-01 WILLIAM FLOYD AND HELEN DEACON HOUSE Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Historic Landmark Subdistrict HL12-01 had been filed by David and Gayle Dyke requesting a Historic Landmark Subdistrict designation on property located at 527 South Dooley Street for the William Floyd and Helen Deacon House. The subject property is zoned "R-7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 5 06/19/12 ITEM 8. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL12-02 C L AND VERA FAY CHAMBERS HOUSE Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Historic Landmark Subdistrict HL12-02 had been filed by Paula Bond and Kristi Reyero requesting a Historic Landmark Subdistrict designation on property located at 521 Estill Street for the C. L. and Vera Fay Chambers House. The subject property is zoned "R-7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, G. Martin, Tiggelaar & E. Martin Nays: None Absent: Oliver Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 9. AUTHORIZE LICENSE AGREEMENT ELECTRIC VEHICLE CHARGING STATIONS Public Works Director Stan Laster recommended approval to grant ECOtalilty a revocable license to use and occupy three parking spaces in the downtown area (two spaces at the Worth Street and Jenkins Street parking lot and one space at the Train Depot parking lot) and two parking spaces at the Grapevine Concourse Facility to install, maintain and 6 06/19/12 operate electric vehicle supply equipment; approval of an amendment to the license and authorization for Staff to execute the license and amendment. Mr. Laster stated the U. S. Department of Energy had provided grant funding to ECOtality in an effort to collect and analyze data from electric vehicle (EV) users and EV related infrastructure; to characterize EV use in diverse topographic and climatic conditions; to evaluate the effectiveness of EV charging infrastructure; and to conduct trials of various revenue systems for commercial and public charging infrastructure. ECOtality will provide the City with 50%of the revenue received from charger access fees at each site, and charging fees will be established to offset the City's cost for actual electricity used. Council Member Freed, seconded by Council Member Stewart, offered a motion to approve as recommended. The vote prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 10. AWARD CONSTRUCTION CONTRACT WASTEWATER TREATMENT PLANT HEADWORKS FACILITY Public Works Director Laster recommended awarding the construction contract for the Wastewater Treatment Plant Headworks Facility to Legacy Contracting, L.P. dba Control Specialist Services L.P. in the amount of$2,757,600.00, approving Deduct Change Order No. 1 in the amount of$262,507.00 resulting in a revised contract cost of$2,495,093.00, and authorizing Staff to execute the contract and deduct change order. The Headworks Facility was constructed in the 1950s with two major expansions undertaken 14 years ago. Over time, the Headworks structure has deteriorated due to age and highly corrosive conditions typically experienced at a Wastewater Treatment Plant entry point. Significant facility replacement and upgrade is necessary to continue to function and comply with updated TCEQ regulations. Council Member Spencer, seconded by Council Member Freed, offered a motion to approve as recommended. The vote prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 11. RESOLUTION AUTHORIZE LASERFICHE CONTENT MANAGEMENT SYSTEM PURCHASE Assistant City Secretary/Records Manager Tara Brooks recommended approval of a resolution authorizing the purchase of a Laserfiche Content Management System from MCCi, LLC. for the City Secretary's Office through a contract established by the State of 7 06/19/12 Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program in the amount of$26,676.62. Ms. Brooks stated the Laserfiche system will allow for the digital imaging, preservation and retrieval of birth and death records. Once the vital records are scanned, the City Secretary's Office intends to digitize the City Council meeting minutes, ordinances, resolutions, and other document types making them easily searchable, retrievable, and sharable while adhering to common records management principles. Council Member Spencer, seconded by Council Member Lease, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes. Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A LASERFICHE CONTENT MANAGEMENT SYSTEM FOR THE CITY SECRETARY'S OFFICE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE ITEM 12. RESOLUTION._ AMEND GOLF COURSE ADVISORY BOARD MEMBERSHIP Council Member Lease recommended approval of a resolution amending Resolution No. 79-35, as amended, to alter the membership of the Golf Course Advisory Board by eliminating two citizen positions; therefore reducing the board's current size from 12 to 10 members, with each member serving staggered two year terms. Adjusting the membership makes the Golf Course Advisory Board comparable in size to other City boards and commissions. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AMENDING RESOLUTION NO. 79-35 ADOPTED ON OCTOBER 16, 1979, AS AMENDED, RELATING TO THE GRAPEVINE GOLF COURSE 8 06/19/12 ADVISORY BOARD; ALTERING THE MEMBERSHIP OF SAID BOARD BY AMENDING SECTION 3, PARAGRAPHS A AND B; AND PROVIDING AN EFFECTIVE DATE ITEM 13. APPOINTMENTS, BOARDS AND COMMISSIONS Citizen appointments were made to the following boards and commissions: 4B Economic Development Cor oration Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to reappoint Matt Carnes and Martin Honeycutt, and to appoint Cory Halliburton. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Animal Shelter Advisory Committee Council Member Stewart, seconded by Council Member Lease, offered a motion to reappoint the following members: Joy Mayo and Captain Tim Hall. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Building Board of Appeals Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, offered a motion to reappoint the following members: Joe Lipscomb, Russell Kidd and Howard Hallman, leaving one alternate position vacant (one year term). The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Board of Zoning Adjustment Council Member Stewart, seconded by Council Member Spencer, offered a motion to reappoint Ken White, Deborah Holt, Robert Rainwater, appoint George Dalton as a full member to a two year term, appoint Sal DeAngelo as an alternate for a one year term and leaving one alternate position vacant (one year term). The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 9 06/19/12 Convention & Visitors Bureau Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Paul Slechta and Dennis Roberts as full members, reappoint alternate Tom Cherry for a one year term and to appoint Joseph Szymaszek as a full member (major retailer) for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Spencer recommended appointment of Paul Slechta as Chairman. Mayor Tate appointed Mr. Slechta as the Chairman. Grapevine Heritage Foundation Council Member Lease, seconded by Council Member Coy, offered a motion to reappoint the following members: Melva Stanfield, Dr. Curtis Ratliff, Balla Wright and Rick Lawlis and to appoint Janet Perkins for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Lease recommended appointment of Dr. Curtis Ratliff as Chairman. Mayor Tate reappointed Dr. Ratliff as Chairman. Golf Advisory Board Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to reappoint the following members: Danny Langley and Tom Kormondy and to appoint Louis Capone for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Health Officer Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to reappoint Dr. Andrew Kilgus for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 10 06/19/12 Historic Preservation Commission Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to reappoint the following members: Burl D. Gilliam, Margaret Telford, Ted Ware and Ashley Anderson as full members, appoint Vick Cox as a regular member for a one year term and Chuck Voelker as a one year alternate. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Grapevine Housing Board of Commissioners Council Member Spencer, seconded by Council Member Stewart, offered a motion to reappoint the following members: Randy Bacon and Karen Rice. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Library Advisory Board Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to reappoint the following members: Bruce Rider, Susan Peabody and Fred Sheffler, and to appoint Jason Henderson as a regular member for a one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Parks & Recreation Advisory Board Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to reappoint the following members: Ben Dyer, Place 8, and Dave Buhr, Place 9. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Pro Tem Wilbanks recommended appointment of Dave Buhr as Chairman. Mayor Tate appointed Mr. Buhr as the Chairman. Planning & Zoning Commission Council Member Freed, seconded by Council Member Lease, offered a motion to reappoint the following members: Herb Fry, Betty"BJ"Wilson and Gary Martin as full members and 1 06/19/12 Wayne Szot and Elaine Martin as one year alternates. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Senior Citizens Advisory Board Council Member Stewart, seconded by Council Member Freed, offered a motion to reappoint the following members: Dick Guckel, Kay Blanding and Paul Ernst. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Stewart recommended appointment of Dick Guckel as Chairman. Mayor Tate reappointed Mr. Guckel as Chairman. Teen Court Advisory Board Council Member Freed, seconded by Council Member Coy, offered a motion to reappoint the following members: Marjorie Lewis and Traci (Wilkinson) Hutton. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None No action was taken on the City Council liaison appointments. CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 14. Resolution.Authorize extension of Court Fees and Fines Collection Services Contract Administrative Services Director recommended approval of a resolution authorizing an extension to the Court Fees and Fines Collection Services Contract with Linebarger Goggan Blair & Sampson, LLP for a two year period. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 12 06/19/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,APPROVING AN EXTENSION OF THE CONTRACT FOR COURT FINES AND FEES COLLECTION SERVICES WITH LINEBARGER GOGGAN BLAIR & SAMPSON, L.L.P. AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Personal Services Janitorial Contract Public Works Director recommended approval of a resolution authorizing a Personal Services Janitorial Contract for one year,with four optional one year renewals,with Regent Services for City Facilities in the estimated annual amount of$218,257.82. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE REGENT SERVICES A PERSONAL SERVICE PROVIDER FOR CITY FACILITY JANITORIAL SERVICES FOR THE FACILITY SERVICES DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 16. _ Resolution. Authorize Purchase of Ford Trucks Public Works Director recommended approval of a resolution authorizing the purchase of six Ford Trucks from Caldwell Country in the amount of$142,376.00 through a cooperative agreement with the State of Texas Co-op Purchasing Program for the Public Works and Parks & Recreation Departments. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 13 06/19/12 RESOLUTION NO. 2012-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SIX 2012 FORD TRUCKS THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Award Bid 388-2012 Safety Related Supplies Annual Contract Administrative Services Director recommended award of Bid 388-2012 Safety Related Supplies Annual Contract, with four optional one year renewals,to WW Grainger Industrial Supply and U & D Enterprises, Inc. for various City departments on an as needed basis in the estimated amount of$21,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Award Bid 389-2012 Chevrolet Tahoe Purchase Public Works Director recommended award of Bid 389-2012 for the purchase of two Chevrolet Tahoes from Reliable Chevrolet for the Fire Department in the amount of $57,299.84. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 19. Consideration of Minutes City Secretary recommended approval of the minutes of the June 5, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 14 06/19/12 ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z12-05 BROADSTONE GRAPEVINE APARTMENTS Vice Chairman Herbert Fry reported the Planning & Zoning Commission voted 4-3 for approval of Zoning Application Z12-05 filed by Alliance Realty Partners (Broadstone Grapevine Apartments) requesting rezoning of 16.263 acres from "PCD" Planned Commerce Development District to "R-MF" Multifamily District Regulations for the development of a 269 unit multifamily complex on property located at 300 West Glade Road. Council Member Stewart, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion failed by the following vote: Ayes: Tate, Stewart & Lease Nays: Wilbanks, Spencer, Freed & Coy Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion for denial of the zoning application. The motion for denial prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: Stewart & Lease ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USEAPPLICATION CU12-18 BROADSTONE GRAPEVINE APARTMENTS Vice Chairman Fry reported the Planning &Zoning Commission voted 5-2 for approval of Conditional Use Application CU12-18 filed by Alliance Realty Partners (Broadstone Grapevine Apartments) granting a conditional use permit to vary from established standards relative to building height on property located at 300 West Glade Road. Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion for denial of the conditional use application. The motion for denial prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: Stewart & Lease ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD12-03 BROADSTONE GRAPEVINE APARTMENTS Vice Chairman Fry reported the Planning &Zoning Commission voted 5-2 for approval of Planned Development Overlay PD12-03 filed by Alliance Realty Partners (Broadstone 15 06/19/12 Grapevine Apartments) requesting a planned development overlay to include but not be limited to deviation from building length and building location for property located at 300 West Glade Road. Council Member Coy, seconded by Council Member Freed, offered a motion for denial of the planned development overlay application. The motion for denial prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: Stewart & Lease ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 1, BLOCK 1, BROADSTONE GRAPEVINE ADDITION Vice Chairman Fry reported the Planning &Zoning Commission voted 5-2 for approval of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Broadstone Grapevine Addition. The subject 16.263 acre property is being platted for the development of a multifamily complex. Council Member Freed, seconded by Council Member Coy, offered a motion to deny the Statement of Findings and the preliminary plat of Lot 1, Block 1, Broadstone Grapevine Addition. The motion to deny prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: Stewart & Lease ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1 BLOCK 1 BROADSTONE GRAPEVINE ADDITION Vice Chairman Fry reported the Planning &Zoning Commission voted 5-2 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Broadstone Grapevine Addition. Council Member Coy, seconded by Council Member Freed, offered a motion to deny the Statement of Findings and the final plat of Lot 1, Block 1, Broadstone Grapevine Addition. The motion to deny prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: Stewart & Lease ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU12-20 PYLANT MEDICAL OFFICE Vice Chairman Fry reported the Planning &Zoning Commission voted 7-0 for approval of Conditional Use Application CU 12-20 filed by Pylant Medical Office with the stipulation the 16 06/19/12 outdoor speaker be removed, and granting a conditional use permit to amend the site plan approved by Ordinance No. 2011-50 to allow for the development of a medical office building. The subject property is located at 1034 Texan Trail and is zoned "BP" Business Park District. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation with the stipulation to remove the outdoor speaker and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-27 AN ORDINANCE ISSUING CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU12-20 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2011-50 FOR A 17,155 SQUARE FOOT MEDICAL OFFICE IN A DISTRICT ZONED "BP" BUSINESS PARK DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL12-01 WILLIAM FLOYD AND HELEN DEACON HOUSE Vice Chairman Fry reported the Planning &Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL12-01 filed by David and Gayle Dyke granting a historical 17 06/19/12 landmark subdistrict overlay for the William Floyd and Helen Deacon House located at 527 South Dooley Street and adoption of the Historical Design Guidelines. The subject property is zoned "R-7.5" Single Family District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-28 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTRICT HL12-01 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOTS 5 AND SOUTH 6 FOOT OF 6, BLOCK 117, COLLEGE HEIGHTS ADDITION AND TRACT 2M, ESTHER MOORE SURVEY, ABSTRACT NO. 1029, AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE HISTORIC DISTRICT DESIGN GUIDELINES; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL12-02 C. L. AND VERA FAY CHAMBERS HOUSE Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL12-02 filed by Paula Bond and Kristi Reyero granting a historical landmark subdistrict overlay for the C. L. and Vera Fay Chambers House located at 521 Estill Street and adoption of the Historical Design Guidelines. The subject property is zoned "R-7.5" Single Family District Regulations. 18 06/19/12 Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-29 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTRICT HL12-02 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 6, BLOCK 100, COLLEGE HEIGHTS ADDITION, ESTHER MOORE SURVEY, ABSTRACT NO. 1029, AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE HISTORIC DISTRICT DESIGN GUIDELINES; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2012. 19 06/19/12 APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 20