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Home My WebLink AboutItem 15 - Minutes --� /_�> 7 f STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of November, 2006 at 5:00 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs ' Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 5:00 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. ORDINANCE CONDITIONAL USE APPLICATION CU06-42 PRONTOWASH Development Manager Ron Stombaucgh stated Conditional Use Application CU06-42 had been filed by ProntoWash requesting a conditional' use permit to amend the site plait approved by Ordinance No. 2005-20 for a car washing service in the parking lot near the AMC Theatre. The subject property is located at 3000 Grapevine Mills Parkway and is zoned "CC" Community Commercial District Regulations. City Council tabled the case at the October 17, 2006 meeting to allow a representative from the Mills Corporation to be present to answer questions concerning aspects of the request. Mr. Ernest Pujals, representing the applicant, and Mr. Bob Cesare, representing Grapevine u Mills Mall requested favorable consideration of the application. They stated the location by the AMC Theatre was selected because of the 120 volt electrical service available. 11/07/06 Council discussion ensued relative to concerns of taking away prime parking spaces from mall customers and the traffic congestion in the proposed car wash area. Discussion ensued relative to alternate locations for the car washing service. Staff stated that a specific site must be approved by the Council Following discussion, Council Member Freed offered a motion to approve the second location near Last Call Neiman Marcus. The motion was seconded by Council Member Wilbanks and prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ORDINANCE NO. 2006-79 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU06-42 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2005-20 FOR A CAR WASHING SERVICE IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 2. ORDINANCE GENERAL OBLIGATION REFUNDING BONDS SERIES 2006 Administrative Services Director Bill Gaither recommended approval of an ordinance authorizing the sale of up to $7,500,000.00 of General Obligation Refunding Bonds to lower the City's overall debt service requirements. In order to take advantage of optimum 2 11/07/06 conditions, the bond sale ordinance includes conditions for sale parameters that authorize the City Manager to execute sale documents if the parameters are met any time between now and December 31, 2006, at which time the authorization expires. Sale of these bonds will result in a total savings of approximately $1,386,000.00. Mayor Pro Tern Ware, seconded by Council Member Freed, offered a motion to approve the sale of the General Obligation Refunding Bonds, Series 2006. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ORDINANCE NO. 2006-80 ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2006, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $7,500,000; PROVIDING FOR THE AWARD OF THE SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS; AUTHORIZING THE EXECUTION AND DELIVERY OF A PURCHASE CONTRACT RELATING TO SAID BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT AND AN ESCROW AGREEMENT; APPROVING THE OFFICIAL STATEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO ITEM 3. DEVELOPER'S AGREEMENT FAIRFIELD GRAPEVINE MAIN L.P. Deputy Director of Public Works Stan Laster recommended approval of a Developer's Agreement with Fairfield Grapevine Main L.P. for the joint public/private partnership with the NCTCOG for funding of the Fairfield on Main Street Grapevine Transit Oriented Development project. In April 2006, the Regional Transportation Council approved the City's applications and authorized $800,000.00 in funding to be matched by the local/private partner in the amount of $200,000.00. This is a reimbursement arrangement with the NCTCOG in that the local participants, City and Fairfield, must front the total cost and then be reimbursed upon completion of the project. The cost attributable to the improvements bordering the Fairfield site is $536,208.00, of which Fairfield's 20% is $107,242.00. The cost attributable to the balance of the improvements exclusive of the Fairfield site improvements is $463,792.00, of which the City's 20% is $92,758.00. Fairfield will provide to the City their share of the funds in advance of award of the design and construction contracts by the City. 3 11/07/06 Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve the Developer's Agreement as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolution Declaring Sale Source Provider Renfro Equipment Pan and Tilt Color Camera System Public Works Director requested approval of a resolution declaring Renfro Equipment and Supplies a sole source provider of a pan and tilt color camera system with a controller for the Utility Division in an amount not to exceed $27,663.00. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF AN OPTICAL ZOOM PAN AND TILT CAMERA SYSTEM; DETERMINING THAT THE CAMERA SYSTEM IS ONLY AVAILABLE FROM ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution Declaring-- Sole Source Provider ESRI Inc Geographic Information System Software Information Technology Director recommended approval of a resolution for the renewal of a maintenance agreement with ESRI, Inc. for all Geographic Information System Software in an amount not to exceed $21,795.89. 4 11/07/06 Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A GIS SOFTWARE MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Purchase of Janitorial Services, Quality Environmental Services Public Works Director recommended approval of a resolution authorizing the purchase of janitorial services from Quality Environmental Services for City Buildings in the amount of $254,252.72. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF JANITORIAL SERVICES AS A PERSONAL SERVICE FROM QUALITY ENVIRONMENTAL SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution Authorize Purchase of SAN Network Information Technology Director recommended approval of a resolution authorizing the purchase of a SAN Network for the IT Department from The Harding Group in an amount not to exceed $87,612.00. 5 11/07/06 Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A SAN NETWORK INCLUDING HARDWARE AND SOFTWARE; DETERMINING THAT THE NETWORK IS AVAILABLE UNDER THE GENERAL SERVICES ADMINISTRATION FEDERAL SUPPLY SCHEDULE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Declare Sole Source Paul E. Allen Company Inc Trash Containers Parks & Recreation Director recommended approval of a resolution declaring Paul E. Allen Company, Inc. as the sole source provider for the purchase of trash containers for Main Street in an amount not to exceed $19,404.00. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF TRASH CONTAINERS; DETERMINING THAT THE CONTAINERS ARE ONLY AVAILABLE FROM ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 9. Renew Bid 240-2005 Traffic Material and Supplies Annual Contract 6 11/07/06 Public Works Director recommended approval of the renewal of Bid 240-2005 Traffic Material and Supplies Annual Contract with Paradigm Traffic Systems; Vulcan, Inc.; Centerline Supply; 3M Company; Consolidated Traffic; Naztec, Inc.; Hall Signs; Flint Trading and Roadrunner Traffic. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the October 17, 2006 City Council meetings as published. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 5:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of November, 2006. APPROVED: William D. Tate Mayor 7 11/07/06 ATTEST: Linda Huff City Secretary 8