HomeMy WebLinkAboutItem 09 - Hot Mix AsphaltMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 21, 2021
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR HOT MIX
ASPHALT
RECOMMENDATION: City Council to consider the renewal of annual contracts for hot mix
asphalt with Austin Asphalt, Reynolds Asphalt and Sunmount Paving for
the Public Works Department.
FUNDING SOURCE: Funds are available in the Capital Projects Street fund for an annual
estimated amount of $600,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for hot mix
asphalt. The Public Works Street Department will use this material for
street repairs and road construction projects. Material will be picked -up at
the plant or delivered to jobsite locations on an as -needed basis. This
agreement will also be used to directly pay for asphalt supplied to Tarrant
County for the interlocal agreement approved by Council on October 19,
2021.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The
contracts were for an initial one-year period with four, one-year optional
renewals. If approved, this will be for the second renewal available.
Based on the evaluation of the bid by the Public Works Department and
Purchasing it was determined that a non-exclusive award be made to all
responsible and responsive bids meeting specifications to ensure
availability of materials without interruption of road projects.
Staff recommends approval.
KH/LW