HomeMy WebLinkAbout2021-12-22 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
WEDNESDAY, DECEMBER 22, 2021 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 4:00 p.m.
CITIZEN COMMENTS
1. Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through December 15,
2021
D. HUD CARES Act final waivers adopted
NEW BUSINESS
2. Consideration of the minutes from the October 28, 2021 meeting and take any
necessary action.
3. Consideration and approval of Resolution No. 21-06 to accept the 2022 Operating
budget.
4. Consideration and approval of Resolution No. 21-07 approving the balance on the
uncollectable accounts to be a Write-off to Collection Losses
5. Consideration and approval of Resolution 21-08 to authorize the Executive
Director to enter into a contract with Security 1 CCTV.
6. Consideration and acceptance of the October 2021 monthly financial statement
and take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on December 15, 2021, by 4:00 p.m.
V 6,v,( 6
Ja e verett
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 22nd day of
December 2021, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following
members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice Chair/Finance
Bettye Bratcher
Resident Commissioner
Teri Rhodes -Cantu
Commissioner
Shonda Shaefer Absent
Constituting a quorum, with the following also present:
Duff O'Dell City Council Liaison
Greg Jordan CFO City of Grapevine
Jane Everett Executive Director
REGULAR MEETING
Chairperson Troeger called the regular meeting to order at 4:02 p.m.
Citizen Comments
No Citizen comments submitted
NEW BUSINESS
Item #1 Reoort of the Executive Director (Informational Onlv)
A. Rent Delinouencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through December 15, 2021. Grapevine
Housing Authority anticipates opening the waiting list in January 2022.
B. Capital Funds Reoort and Work in Prooress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Reoort of Public Housina Activitv and Issues
The Executive Director updated the Commissioners the third party annual inspection that was performed on
December 1311 went well. In addition the Executive Director provided details regarding the opening of the
waiting list January 15, 2022.
D. HUD CARES Act Waivers Adooted
The Executive Director informed the Commissioners all CARES Act waivers will expired December 31, 2021
and reviewed the final list of waivers adopted by Grapevine Housing Authority.
Item #2 - Consideration of the minutes from the October 28. 2021 meeting and take anv necessary action.
The Board was provided the minutes from the October 28, 2021 meeting for approval.
Commissioner McHugh moved and Commissioner Bratcher seconded to accept the October 28, 2021.
Ayes: Troeger, McHugh, Rhodes -Cantu and Bratcher
Nays: None
Absent: Schaefer
Motion passed: 4-0
Item #3 - Consideration and aooroval of Resolution No. 21-06 to accent the 2022 Operatino budoet..
The Executive Director provided the Commissioners an electronic copy of the 2022 Operating Budget prior to the
meeting. The Executive Director reviewed the budget and answered any questions.
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to approve the 2022 Operating Budget.
Ayes: Troeger, McHugh, Rhodes -Cantu and Bratcher
Nays: None
Absent: Schaefer
Motion passed: 4-0
Item #4- Consideration and aooroval of Resolution No 21-07 aoorovino the balance on the uncollectable accounts to
be a Write-off to Collection Losses
The Executive Director reviewed the 2021 accounts receivables that are uncollectible and recommended to be written
Off.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve $4,282 of uncollectible
receivables be written -off as collection losses.
Ayes:
Troeger, McHugh, Rhodes -Cantu and Bratcher
Nays:
None
Absent:
Schaefer
Motion passed:
4-0
Item #5 - Consideration and aooroval of Resolution 21-08 to authorize the Executive Director to enter into a contract
with Securitv 1 CCTV.
The Executive Director reviewed the proposals received for the security cameras.
Commissioner Rhodes -Cantu moved and Commissioner Bratcher seconded to approve the Executive Director
entering into a contract with Security 1 CCTV.
Ayes:
Troeger, McHugh, Rhodes -Cantu and Bratcher
Nays:
None
Absent:
Schaefer
Motion passed:
4-0
Item #6 - Consideration and acceotance of the October 2021 monthlv financial statements and take necessary action.
The Executive Director presented the board with an electronic copy of the October 2021 financial statements for
review.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the October 2021 financial
statements.
ADJOURNMENT
Commissioner Rhodes -Cantu moved and Commissioner Bratcher seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rhodes -Cantu and Bratcher
Nays: None
Absent: Schaefer
Motion passed: 4-0
Meeting adjourned at 4:35 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 24th DAY OF MARCH 2O22
APPROVED:
Linda Troeger, Chair
ATTEST:
n ^
JaVEverett
Executive Director