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HomeMy WebLinkAboutItem 09 - Heavy Equipment Rental Services ITE MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW CITY MANAGER MEETING DATE: JUNE 5, 2007 SUBJECT: RENEWAL OF CONTRACTS OF BID 48-2006 FOR HEAVY EQUIPMENT RENTAL SERVICES RECOMMENDATION: City Council to consider renewal of annual contracts to provide heavy equipment rental services to Fox Rental and Sunbelt Rental for their respective low bid items. Expenditures will be limited to the amount budgeted for this service. FUNDING SOURCE: Funding is available in account 174-43301-090(Street Maintenance/Capital Replace- ment/Permanent Street Maintenance) for $50,000. BACKGROUND: Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement posted in the Fort Worth Star Telegram on January 12, 2006 and January 19, 2006. The purpose of this bid is to establish fixed annual pricing for equipment rental services for Public Works Operations or other City ;departments. Bids were issued to nine vendors and requested daily, weekly and monthly pricing on 37 items. Two Grapevine vendors responded to:the request. Sunbelt Rental (formally Nations Rent) was low bid on 20 items and Fox Rental was low bid on five items (with one tie bid) and there were 12 no bid items. Council initially approved this contract on March 7, 2006. The approval included four, one-year renewal options. If approved, this would be the first renewal option. Both Sunbelt Rental and Fox Rental met the requested bid specifications and have performed satisfactorily during the initial contract period and have agreed to renew with no increase in pricing. Staff recommends contract renewals to Sunbelt Rental and Fox Rental for their respective low bid items as shown in the attached bid tabulation. 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