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HomeMy WebLinkAbout2022-01-04 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 4, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 7:00 p.m. Dinner - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers 1. Invocation: Council Member Sharron Rogers 2. Posting of the Colors and Pledges of Allegiance: Boy Scouts CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation declaring 2022 the Year of the Grapevine Garden Club. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider the renewal of an annual contract with for emergency notification services with Onsolve, LLC. Fire Chief recommends approval. 6. Consider the purchase of VMware software license maintenance from SHI Government Solutions. Chief Technology Officer recommends approval. 7. Consider the award of a best value contract for athletic field fertilizers to Gecko Green. Parks and Recreation Director recommends approval. 8. Consider the renewal of annual Brazos software maintenance from Tyler Technologies. Police Chief recommends approval. 9. Consider the renewal of annual sole source contracts for public safety radio maintenance with the City of North Richland Hills and City of Colleyville. Police Chief recommends approval. 10. Consider an annual contract for building maintenance, repair, operations supplies and equipment from Fairway Supply, Inc. Public Works Director recommends approval. 11. Consider the renewal of an annual contract for building technology integration from Schneider Electric. Public Works Director recommends approval. 12. Consider the minutes of the December 21, 2021 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on December 30, 2021 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council January 4, 2022 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of January, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Council Member Sharron Rogers being absent and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:31 p.m. Item 1. Invocation Mayor Pro Tem Darlene Freed gave the invocation. Item 2. Posting of the Colors and Pledges of Allegiance Boy Scout Troop168 Posted the Colors and led the Pledges of Allegiance. Item 3. Citizen Comments Lawrence France, 713 East Texas Street, Grapevine requested Council consider the education tax credit for seniors. PRESENTATIONS Item 4. Mayor Tate to present a proclamation declaring 2022 the Year of the Grapevine Garden Club. Mayor Tate presented the proclamation to the Grapevine Garden Club representatives, Sheri Jones, President; Jacqueline Weilmuenster, Chairwoman of the 90th Anniversary City Council January 4, 2022 Page 2 Celebration; and Joetta King, long time member. The Grapevine Garden Club is celebrating its 90th anniversary in 2022. Ms. Jones thanked the City departments for their partnerships and thanked the Council for their support. Council did not take any action on this item. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider the renewal of an annual contract with for emergency notification services with Onsolve, LLC. Fire Chief Darrell Brown recommended approval of the renewal of the emergency notifications services contract for an amount not to exceed $19,425. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 6. Consider the purchase of VMware software license maintenance from SHI Government Solutions. Chief Technology Officer Tessa Allberg recommended approval of the purchase of license maintenance for VMware software in an amount not to exceed $57,237. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 7. Consider the award of a best value contract for athletic field fertilizers to Gecko Green. City Council January 4, 2022 Page 3 Parks and Recreation Director Kevin Mitchell recommended approval of the award of the best value contract for athletic field fertilizers for an annual amount not to exceed $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 8. Consider the renewal of annual Brazos software maintenance from Tyler Technologies. Police Chief Mike Hamlin recommended approval of the renewal of annual Brazos software maintenance for an amount not to exceed $20,848. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 9. Consider the renewal of annual sole source contracts for public safety radio maintenance with the City of North Richland Hills and City of Colleyville. Police Chief Hamlin recommended approval of the of the agreement for the public safety radio maintenance with the City of North Richland Hills to coordinate the Motorola contract for mobile and portable radios and the City of Colleyville contract for radio infrastructure maintenance for an estimated amount of $220,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 10. Consider an annual contract for building maintenance, repair, operations supplies and equipment from Fairway Supply, Inc. Public Works Director Bryan Beck recommended approval of the contract to establish fixed annual pricing for repair and installation of doors and door hardware for an estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council January 4, 2022 Page 4 Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 11. Consider the renewal of an annual contract for building technology integration from Schneider Electric. Public Works Director Beck recommended approval of the annual contract for building technology integration for an estimated annual amount of $225,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 12. Consider the minutes of the December 21, 2021 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:45 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of January, 2022. APPROVED: ___________________________ William D. Tate Mayor City Council January 4, 2022 Page 5 ATTEST: ___________________________ Tara Brooks City Secretary